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HomeMy WebLinkAboutBPW-03-20-84MINUTES OF THE BOARD OF PUBLIC WORKS MEETING MARCH 20, 1984 The meeting of the Board of Works was called to order by Mayor Reiman at 4:30 P.M. on March 20, 1984. Board members Billy Walker and Fred Swift were present as was City Attorney Lonzo and Clerk- Treasurer Hancock. Mayor Reiman made a motion to approve the minutes of the meeting on March 7, 1984 and the memorandum of executive session on March 7, 1984. Motion seconded by Mr. Swift and passed unanimously. Mr. Walker made a motion to approve the computer claims dated 3/19/84 pages 1 through 101 in the amount of $525,117.55. Motion seconded by Mr. Swift and passed unanimously. Mr. Walker made a motion to approve three pages of handwritten claims dating 2/16/84 to 3/14/84 in the amount of $976,115.54. Motion seconded by Mr. Swift and passed unanimously. New Business Sewer Hook-Up for 3 Circle Drive Carmel - Mr. and Mrs. Don Gardner appeared before the Board to request exemption of a mandatory hook- up from the Carmel City sewer. Mr. Gardner stated their septic system was working well, it would cause a financial hardship on them and hook on would require crossing a street. The Board explained they were merely up holding the ordinances and could not grant an exception but would agree to a payment plan for hook-on fees due the City. Mayor Reiman suggested City Engineer, Mr. Welch, work with the Gardners to set out the terms of payment and hook-on. Mr. Walker stated we will probably be running into more requests of this nature since compliance is being enforced and suggested that Mr. Welch and the Mayor determine a set payment plan so all requests will be handled in a consistent manner. Water Availability Request-Woodland Country Club - The Board was in receipt of a letter from Woodland Country Club requesting an additional water meter at the maintenance shed. Mayor Reiman stated it is the policy of the Board not to grant water availability to areas not annexed into the City. Mr. Lee Webb, golf superintendent of Woodland Country Club stated the water service was already there and that the Club was asking for another meter for service already granted rather than run a line from the clubhouse to the maintenance building. Mayor Reiman told Mr. Webb to go back to the club and ask if they were willing to be annexed to the City. She and Mr. Swift pointed out that annexation would give the Club police protection and better streets. Sewer Reimbursement Agreement for North Zone Phase II - Mr. Dave Coots, attorney and Mr. Joe Sharp from Cripe Engineering appeared before the Board with a proposed agreement between Springmill Properties and the City of Carmel for reimbursement of costs for the North Zone Phase II interceptor and lift station. City 03/20/84 Page 2 Engineer, Tom Welch, stated he had reviewed the agreement and cost projections and recommended approval of the agreement. Following discussion, Mr. Walker made a motion to approve the "Sewer Reimbursement Agreement Between the City of Carmel and Springmill Properties" stating that Springmill Properties shall be entitled to a reimbursement of the sum of $179,709.24 for construction of the interceptor and lift station. Motion seconded by Mayor Reiman and passed unanimously. Offsite Water Main Extension - Mohawk Crossing - Mr. Joe Sharp from Cripe Engineering appeared before the Board to request for approval of a plan to construct an offsite water main from the center of Gray Road to the existing water main in Wembly Road. A memo to Mayor Reiman from Mr. Welch dated March 20, 1984 (copy attached) setting forth his reasons for recommending permission to construct the offsite main was presented to the Board. Following discussion, Mr. Swift made a motion to approve the plan for construction of the offsite water main by Mohawk Crossing LTD from the centerline of Gray Road & Wembly Road in a reimbursable amount of $7020.00. Motion seconded by Mr. Walker and passed unanimously Request of Faith Apostolic Church to Install New Septic System until City Sewer is Available- Pastor David Ball of the Faith Apostolic Church, 1212 East 116th St. appeared before the Board to request permission to install a new septic system for their proposed church expansion. Mr. Welch stated the church would prefer to have City sewers but the City could not service their area at this time. Mr. Walker made a motion to approve the request to construct a new septic system contingent upon a written agreement stating the church would hook on to the City sewer when available. Motion seconded by Mr. Swift and passed unanimously. Mayor Reiman requested Pastor Ball send a letter signed by the church's Board of Trustees stating the church would hook on to the city sewer when available to the Clerk-Treasurer for the records. Public Service Indiana, Streetlight Contract - Mr. Erik Spencer from Public Service Indiana presented the Board with an agreement and contract for overhead streetlighting for the PSI service area. Following discussion, Mr. Swift made a motion to approve the "Agreement and Contract for Overhead Lighting Service Between Public Service Company of Indiana, Inc. and the City of Carmel." Motion seconded by Mr. Walker and passed unanimously. Indianapolis Power & Light Company, Streetlight Contract - The Board was in receipt of a contract for streetlighting provided by Indianapolis Power & Light Company. Upon reviewing the Board noted that the five-year contract had a beginning date of August 1, 1983. The Board felt this date should be clarified so as not to incur retroactive fees. There was no action on the contract pending further information. 03/20/84 Page 3 Police Department Rules and Regulations - Chief Lowe presented the Rules and Regulations for the Police Department to the Board for acceptance. The Board had a copy of same prior to the meeting so they had the opportunity to review the document. Mayor Reiman made a motion to approve the Police Dept. Rules and Regulations effective this date. Motion seconded by Mr. Walker and passed unanimously. Fire Department Rules & Regulations - Chief Couts, presented the Rules and Regulations for the Fire Department to the Board for approval. The Board had a copy of same prior to the meeting so they had the opportunity to review the document. Mayor Reiman made a motion to approve the Fire Dept. Rules and Regulations effective this date. Motion seconded by Mr. Swift and passed unanimously. Crown Products Solicitor's Permit - Mayor Reiman stated the Solicitors permit for Crown Products had been revoked and if they wanted to appeal, the Board was to hear their appeal. There was no one from Crown Products present. Seaboard System Railroad Information - Dottie Smith stated the Mayor's office had received correspondence from the Interstate Commerce Commission and from Seaboard System Railroad. Mrs. Smith shared the correspondence with the Board and noted that Seaboard was asking $339,992.00 for the railroad right-of-way and track. Mrs. Smith stated some of the property was not owned by the railroad but was, in fact, easements. The Board thanked Mrs. Smith for the information and asked her to stay informed as to future developments on the abandonment. Police Social Security Replacement - Chief Lowe stated that as of March 12, 1984, all full-time police personnel had signed a copy of the Social Security Replacement Agreement. The signed agreements are being kept in each officer's personnel file. Request for Streetlights at Wood Creek Drive and 116th Street - The Board was in receipt of a request for a streetlight at the corner of Wood Creek Drive and 116th Street. Mayor Reiman made a motion to request Public Service Indiana to erect a street light on a wooden pole at the intersection of Wood Creek Drive and 116th St. Motion seconded by Mr. Sw;ft and passed unanimously. Junk Cars - Mr. Swift noted that there were many junk cars parked in and around Carmel and felt there should be a concentrated effort to get something done about the eyesore they caused in the community. Following discussion, Chief Lowe stated he would have his office begin writing warning tickets for ordinance violation on such vehicles. The Mayor will dispatch a press release from her office stating there will be a concentrated effort to cite these violations into court and the police department will follow-up on 03/20/84 Page 4 the warnings and any on e still found in violation, will be cited into court. Police Department Dispatchers -Chief Lowe stated he had interviewed four potential dispatchers for the department and requested the Board to grant him permission to fill the newly formed full-time dispatcher position from one of them and use the others as part- time back-up dispatchers. Mr. Swift made a motion to grant Chief Lowe permission to hire as a full-time dispatcher of the following: Rebecca House, Charles Moody, Donald Terheide or Christi Upson. Motion seconded by Mr. Walker and passed unanimously. Supplement To Engineering Agreement - HNTB -Mr. Don Silvey from HNTB appeared before the Board to request a supplement to an agreement between the City of Carmel and HNTB dated Sept. 28, 1981. The supplement calls for an increasing fees for the engineering services on the south plant expansion in an amount of $79,160.00. Mr. Silvey stated there were monies in the contingency fund to cover same. Following discussion, Mayor Reiman made a motion to approve the "Supplement to an Agreement Between City of Carmel, Indiana and Howard, Needles, Tammen, & Bergendoff dated Sept. 28, 1981". Motion seconded by Mr. Swift and passed unanimously. There Being no further business to come before the meeting, the same was duly adjourned at 7:00 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER