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HomeMy WebLinkAboutBPW-02-01-84MINUTES OF THE BOARD OF PUBLIC WORKS MEETING FEBRUARY 1, 1984 The meeting of the Board was called to order by Mayor Reiman on Feb. 1, 1984 with Board member Fred Swift, City Attorney Lee Lonzo and Clerk-Treasurer Rep. Marilyn Martin present. New Business Hunters Creek South Section I - Sewer Availability - City Engineer, Tom Welch presented a letter to the Board recommending the approval of sewer availability for Hunters Creek South Section I. Mr. Swift made a motion that sanitary sewer availability for Hunters Creek South Section I be approved on condition that the developers waive any right to annexation and remonstration, that the sewer involved amounts to 42 EDUs per Ord. S-41, not to exceed a daily flow of 12,600 gallons, and said sewer which is located within our sewer service area will be connecting to the Journal Box Interceptor. Motion seconded by Mayor Reiman and passed unanimously. Mayor Reiman made a motion that water service cannot be provided by the City and suggest they seek it from another source. Motion seconded by Mr. Swift and passed unanimously. Foster Grove Section 4 - Sewer & Water Availability - City Engineer Welch stated that this was a verification of sewer availability to this area because they were involved in the holding tank in Brookshire and they had so many EDUs allowed. Mayor Reiman made a motion to approve Foster Grove Section 4 for 54 EDUs or 16,200 gallons of sewer availability and 54 EDUs or 16,200 gallons of water availability. Motion seconded by Mr. Swift and passed unanimously. Blue Woods Creek Bond Release - City Engineer Welch stated that he was asking for a release on the performance bond on the curbs and streets because this bond has been around for quite sometime and we have not put the top on the street yet and Mr. Fisher has agreed to give us a performance bond for the top in order to get the other part on a maintenance rather than hold up the whole bond. Mr. Walker arrived at this point. Mayor Reiman asked Mr. Welch to write a letter to Mr. Fisher at the end of March stating that the City is looking to him to begin the improvements on that road and that we would like to see their agenda as a timetable for completion and to hope it will be completed by June 15th and that we would like a reply before the next Board meeting. Mr. Swift made a motion for the release of the bonds on the streets and curbs in Blue Woods Creek Addition. Motion seconded by Mr. Walker and passed unanimously. Indianapolis Power & Light Co. - Contracts for Street Lights - The Board was in receipt of contracts from IPL. Following discussion, Mr. Walker made a motion that a letter be sent from the Mayor to 02/01/84 Page 2 Indianapolis Power & Light asking for an explanation of the contracts, squaring off area and why the increase in the cost of streetlights and invite IPL and Public Service in to come before a joint meeting of the BPW and Council. Motion seconded by Mr. Swift and passed unanimously. Joinder With Clay Township - Mayor Reiman passed out copies of the Carmel Clay Zoning Agreement 1984 and the Carmel Clay Contract for Fire Protection 1984 to the Board members. Mr. Walker made a motion to approve the Carmel Clay Zoning Agreement for 1984. Motion seconded by Mayor Reiman and passed unanimously. Following discussion regarding pension plan continuation after this year, it was decided that some sort of pension plan should be started to ensure that money will be available after this year. Motion seconded by Mr. Swift and passed unanimously. Mr. Walker made a motion to approve the Carmel Clay Contract for Fire Protection for 1984 with the stipulation that we investigate the possibility of setting up some system to guarantee that we will be adequately covered and their part of the fund will be paid for those that might be going on, regarding the pension, when the need arises. Comprehensive Plan Agreement from Clay Township - Mayor Reiman explained that the Township wanted a contract for the preparation of the comprehensive plan. It was decided to table this until it had been discussed further with the Clerk-Treasurer. Mr. Walker made a motion to do so. Motion seconded by Mr. Swift and passed unanimously. Underground Water Storage Tank Study - Don Silvey from HNTB suggested that a study was needed to look over the existing underground water storage tank system. The concern is in regard to too much pressure in the tanks during the summer months. A possible solution might be to install several regulating controls to pace the pump pressure to reduce the problem. Mr. Walker made a motion that Mr. Silvey proceed with a study of the pressures put on the systems because of the pumps, and for Mr. Silvey to come back to the Board with a firm price proposal for doing the study. Motion seconded by Mr. Swift and passed unanimously. Recommendation to Council - Study for Rehabilitation Project for Downtown Storm Drainage Tile System - Mayor Reiman brought the Board up to date on the reason for study. Dottie Hancock, Clerk- Treas., had prepared information regarding the amount of money from the Cumulative Capital Sewer fund that would be available by May 1984 of $334,523.97. Then in June there would be another $29,000 for a total of $363,523.97 from investments. Mr. Silvey showed a map of the tile system and explain what needed to be looked into and up graded or repaired. Discussion ensued. Mr. Silvey stated that 02/01/84 Page 3 the charge for this study would be anywhere from $9,000 to $11,500. He also would prioritize needs in the order they would need to be done. Mr. Walker made a motion to recommend to the City Council that we appropriate $16,000 so that any area that doesn't have storm sewers at this time and to give a priority listing as to what area should be looked at first and give prices on what it would cost in that priority. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting the same was duly adjourned at 6:00 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER