BPW-01-18-84MINUTES OF THE
BOARD OF PUBLIC WORKS MEETING
JANUARY 18, 1984
The meeting of the Board of Public Works was called to order by
Mayor Reiman at 4:30 P.M. on Jan. 18, 1984, with Board members Fred
Swift and Billy Walker present. Also there was City Attorney, Lee
Lonzo and Clerk-Treasurer Asst. Terri Hiatt.
Mr. Swift made a motion to approve minutes of Dec. 21 and Dec. 28,
1983. Motion seconded by Mayor Reiman and passed unanimously.
Public Hearing - Vacation of Easement, Brentwood - Mayor Reiman
opened the public hearing or vacation of easement on Lots 6, 7 and
the west half of Lot 14 in Brentwood subdivision. There being no
one to speak, Mr. Swift made a motion to close the public hearing.
Motion seconded by Mayor and the public hearing was closed.
Mr. Swift made a motion to approve vacation of easement for Lots
6,7 and the west half of 14 in Brentwood Subdivision immediately
upon receipt of Public Service Commission approval. Motion seconded
by Mayor Reiman and passed unanimously. Mr. Chris White of Weihe
Engineer will bring receipt of approval by Public Service Comm. to
the Clerk-Treasurer.
Clay Municipal Waste Water Service Agreement - Mayor Reiman
explained to the Board that the changes being made were requested
by the State Board of Health and EPA. Don Silvey from HNTB came
before the Board and stated the State Board of Health and EPA had
requested that the agreement come first to the Board of Works for
approval and then be sent to Council with their recommendations for
approval. Mayor Reiman made a motion to approve the Waste Water
Service Agreement between the City of Carmel and the Clay Township
Regional Waste District. Motion seconded by Mr. Swift and passed
unanimously.
Hunters Creek - Sewer Availability - The Board was in receipt of a
letter from R.L. Utter back of Schneider Engineering requesting the
remaining area of Hunters Creek Village be placed in Hamilton
Western Utility water service area and sewer service area. Also,
requesting that all of Hunters Creek South be placed in Hamilton
Western Utility water service area. Mayor Reiman made a motion to
request the remaining Hunters Creek- to remain in Carmel sewer
service area and deny the request to be served by Hamilton Western
Utility. Motion seconded by Mr. Swift and passed unanimously.
East Meridian Associates - 116th & Meridian Water AvailabilitY -
Mr. Rick Rembusch of R.V. Welch Investment, came before the Board
requesting water availability at East Meridian Associates, 116th &
Meridian. Mayor Reiman made a motion to deny water availability at
this time and to go to Indianapolis Water for same. Motion seconded
by Mr. Walker and passed unanimously.
01/18/84
Page 2
Dedication of Road Right-Of-Way - The Board was in receipt of a
letter from Rick Rembusch requesting acceptance of 116th St. Right-
of-way at Meridian St. Mr. Swift made a motion to accept
acknowledgement of dedication as acceptance of East Meridian
Associates pro viding for addition al right-of-way on the south side
of 116th St. east of U.S.31 and as a part of it the land
description of additional right-of=ways for 116th St., code name
Job No. 503, dated 1/18/84. Motion seconded by Mr. Walker and
passed unanimously.
Interpretation of Ordinance - The Board was in receipt of a letter
from Rick Rembusch of R.V. Welch Investments requesting
interpretation of City Code 27.4.2 regarding curbing of parking
lots. (letter attached) Following discussion, Mr. Walker made a
motion to refer Mr. Rembusch's request to the Council for the
review of City Code 27.4.2 regarding curbing of parking lots and
that the Board of Works allow the Meridian Mark project to not curb
until the issue is resolved and to forward Mr. Rembusch's letter
and Mr. Welch letter to the Council as back-up material. Motion
seconded by Mr. Swift and passed unanimously.
Bond Releases - The Board was in receipt of a letter from Mr. Welch
recommending bond releases. Following discussion, Mr. Walker made a
motion to release bond #699477 Woodfield Acres, Section I -
Sanitary Sewer lift station; Bond #699327 - Woodfield Acres,
Section I - Grading at end area for storm sewers; Bond B429836 -
Swail between Lot #41 and 42 - Storm drainage structures 17, 18,
20, East Retention Area, Curb and Street; Bonds 9678860 - Sanitary
Sewer and Bond 9678 862 - Water Mains for Foster Grove, Section 3;
Bond # 9678 985 - Sanitary Sewers and Bond # 9678987 Water Mains
for Carolina Commons; and Bond #699499 Storm Sewers in Blue Woods
Creek. Motion seconded by Mr. Swift and passed unanimously.
Change Order - Sewer Rehabilitation Project - Mr. Don Silvey
presented the Board with a proposed change order with Tousley-
Bixler and answered questions regarding same. Following discussion,
Mr. Swift made a motion to accept change order #2 with Tousley-
Bixler on the Sewer Rehabilitation Project, Division II for
decreases in an amount of $2,432.07 and an increase of $17,395.66
for a net increase of $14,963.59. Motion seconded by Mr. Walker and
passed unanimously.
Police - Signing of Oaths - Mr. Swift made a motion for the Mayor
to sign the oaths of Patrolmen Jellison, Barlow, Graham and Horton.
Motion seconded by Mayor Reiman and passed unanimously.
Personnel Transfers - Upon recommendation by Chief Lowe, Mr. Swift
made a motion t return Tech-Sgt Larry Evans to the rank of
Patrolman, 1st Class; transfer Cpt. Ron Adams to the Investigation
Division transfer Luckie Carey from Patrol Division to
Investigation Division effective January 24, 1984. Motion seconded
by Mr. Walker and passed unanimously.
01/18/84
Page 3
Promotion - Mr. Walker made a motion to promote Patrolman John
Elliott to the rank of Corporal effective Jan. 24, 1984. Motion
seconded by Mr. Swift and passed unanimously.
Cars - Chief Lowe came before the Board to request approval of the
insurance settlement on the police vehicle which was wrecked on
Dec. 31, 1983 and requested permission to replace the vehicle which
was totalled. The Board accepted the $5,000 offer for the vehicle
and stated the replacement was subject to funds available as
appropriated by the Council.
Insurance - The Police Department was in receipt of a letter from
C.A.R.E. Stating they were canceling the long term disability
insurance effective Feb. 1, 1984. Following discussion, the Board
instructed Chief Lowe to proceed with acquiring the long-term
disability insurance elsewhere.
Railroad Right-of-Way - Mr. Swift made a motion to direct the
Mayor's office to notify the Department of Transportation that the
City of Carmel is interested in the SeaBoard Railroad right-of-way
through the City of Carmel, from the county line, 96th St., to
146th St. Motion seconded by Mr. Walker and passed unanimously.
There being no further business to come before the meeting, the
same was duly adjourned at 6:15 P.M.
APPROVED:
JANE A REIMAN, MAYOR
ATTEST:
DOROTHY J HANCOCK, CLERK-TREASURER