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HomeMy WebLinkAboutBPW-12-30-85MINUTES OF THE BOARD OF PUBLIC WORKS MEETING DECEMBER 30. 1985 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on Dec. 30, 1985, with Board member Fred Swift, City Attorney Andrews and Clerk-Treasurer Hancock present. Mr. Swift made a motion to approve the handwritten claims dated November 14, 1985 to Dec ember 30, 1985 in an amount of $2,219,543.87. Motion seconded by Mayor Reiman and passed unanimously. Mayor Reiman made a motion to approve the computer claims pages 1 through 87 dated 12/20/85 in a total amount of $776,966.16. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made a motion to approve computer claims pages 1 through 56 dated 12/30/85 in a total amount of $725,325.73. Motion seconded by Mayor Reiman and passed unanimously. New Business Permission to End Probationary Period - The Board was in receipt of a request from Chief Lowe to remove Randy Schalburg from his probationary status to 2nd Class Patrolman retro active to December 24, 1985 and to remove Julie Schiff from probationary status to 2nd Class Civilian effective January 1, 1986. Mr. Swift made a motion to remove Randy Schalburg from probationary status to 2nd Class Patrolman retroactive to his anniversary date of December 24, 1985 and to remove Julie Schiff from probationary status to the rank of 2nd Class Civilian effective January 1, 1986. Motion seconded by Mayor Reiman and passed unanimously. Permission to Hire Two New Police Officers - The Board was in receipt of a letter from Chief Lowe recommending that Thomas Dale Linkmeyer and Nancy L. Tasciotti be appointed to start work as probationary patrolmen on January 7, 1986 contingent on passing their physi cals. Mr. Swift made a motion t o hire Thomas Dale Linkmeyer and Nancy L. Tasciotti as pro bationary patrolmen effective January 7, 1986 and contingent upon their passing their physicals. Motion seconded by Mayor Reiman and passed unanimously. Sewer and Water Availability, Skyline Chili-1037 S. Rangeline Road The Board was in receipt of a recommendation from City Engineer, Tom Welch, to grant water and sewer availability in an amount of 6.08 EDUs, not to exceed an average daily flow of 1824 gallons each. Mayor Reiman made a motion to grant 6.08 EDUs, not to exceed an average daily flow of 1824 gallons each of water and sewer availability to Skyline Chili, 1307 South Rangeline Road. Motion seconded by Mr. Swift and passed unanimously. Cool Creek Associates, Off-Site Water Line Acceptance & Reimbursement - The Board was in receipt of a letter from City Engineer, Tom Welch, stating that the off-site water line has been completed for the Cool Creek Apartments and recommending release of the performance bonds and acceptance of the water line into the 12/30/85 Page 2 Carmel water system. Mr. Welch also re quested permission to prepare a claim for the agreed reimbursement in the amount of $113,168.00 in keeping with the reimbursement agreement. Mr. Swift made a motion to approve Resolution 12-30-85-1, release of the performance bond for the off-site water line for Cool Creek Apartments, to accept the water line into the City water system and to reimburse Cool Creek Associated the amount of $113,168.00 for installation of the line per the agree ment between the City of Carmel and Cool Creek Associated dated August 21, 1985. Motion seconded by Mayor Reiman and passed unanimously. Project MAMG-MG(96), Signalization & Lighting of Various Intersections, Notice to Proceed Mr. Welch, City Engineer, stated that the City has received the agreements on Project MAMG-MG(96), signalization and lighting for the intersections of Guilford and Main Street, Rangeline Road and Main Street and Keystone Avenue and Smoky Row Road. Mayor Reiman made a motion to send notice to proceed to the State Highway Department. Motion seconded by Mr. Swift and passed unanimously. Recommendation for Utility Truck for Engineer - City Engineer, Tom Welch, appeared before the Board an asked permission to purchase two heavy-duty 4x4 trucks from the bid taken by the utility department. Following discussion, Mayor Reiman made a motion to allow the engineer's office to purchase two heavy=duty 4x4 trucks from Don Hinds for an amount of $12,378 each. Motion seconded by Mr. Swift and passed unanimously. Carmel Water Quality Control Project, EPA Project No. C180623 08 Approval - Mr. Don Silvey of HNTB state that a letter had been received from the State of Indiana, Stream Pollution Control Board approving the Plans and Specifications for Carmel Water Quality Control Project EPA Project No. C180623 08 and requesting acknowledgement of the approval. Mayor Reiman made a motion to accept the approval and sign the acknowledgement. Motion seconded by Mr. Swift and passed unanimously. Traffic Control Signs at Carmel Sr. High School - The Board was in receipt of a letter from Councilor Ted Johnson stating he had met with the administration at the high school and outlined the results of the meeting as to where traffic control signs should go and what hours they are effective. Mr. Don Silvey of HNTB explained the proposal and discussion ensued. Following discussion, Mr. Swift made a motion to approve the agreement for traffic control signs as outlined in the letter from Mr. Johnson with the exception that the verbage on the signs will follow that approved by the State of Indiana and be consis tent therewith. Motion seconded by Mayor Reiman and passed unanimously. Mayor Reiman made a motion to send a memo to Street Commissioner, Lee Dolen to order the signs to be taken out of his 1986 budget and placement of signs to be worked 12/30/85 Page 3 out with Mr. Silvey. Motion seconded by Mr. Swift and passed unanimously. Interlocal Agreement for the City of Carmel and Prosecutor's Fees - The Board was in receipt of an Interlocal Agreement for the City of Carmel with the Hamilton County-Prosecutor's Office for the purpose of providing and sharing revenue among the parties through the successful collection of judgements and/or finds and costs assessed against violators of ordinances of the City of Carmel. Following discussion, Mayor Reiman made a motion to approve the Interlocal Agreement with the Hamilton County Prosecutor's Office Motion seconded by Mr. Swift and passed unanimously. Indiana Department of Highways, No Turn on Red - Carmel Drive & S.R. 431 - The Board was receipt of a Resolution from the Indiana Department of Highways establishing a "No Turn on Red" at the intersection of Carmel Drive and State Road 431. Mayor Reiman made a motion to enter the Resolution as a part of the minutes of the Board. Motion seconded by Mr. Swift and passed unanimously. Kirby-Vacation Extension - Mayor Reiman stated that Harvey Kirby, South Plant Manager, worked much overtime during the heavy rains in December and was unable to take his vaca tion. Mayor Reiman made a motion to allow Harvey Kirby to carry over 3 vacation days in 1986. Motion seconded by Mr. Swift and passed unanimously. Shumaker Brothers Industries Inc. - Release Agreement and Check Re. Asphalt Shortage - Mayor Reiman reported that the City had received a check in the amount of $13,323 as payment in full on the asphalt shortages found. A release accompanied the check which re- leases William F. Shumaker from any further claims on this matter. Mr. Swift made a motion to accept the settlement in the amount of $13,323 and sign the release. Motion seconded by Mayor Reiman and passed unanimously. Permission to End Probationary Period - Fire Department - The Board was in receipt of a letter from Chief Couts requesting that James M. Davis, Scott K. Osborne and Alan R. Young be removed from probationary status to regular firefighter status effective January 1, 1986. Mr. Swift made a motion to remove James M. Davis, Scott K. Osborne and Alan R. Young from probationary status effective January 1, 1986. Motion seconded by Mayor Reiman and passed unanimously. Plant & Specifications Approval and Bid Authorization-EPA Step 2 & 3 Grant No. C180623 08 Mr. Don Silvey of HNTB requested that the Board authorize the notices to be advertised for bids to be taken on the south plant project to be received the last meeting in February Mr. Swift made a motion to advertise for bids to be accepted the second Board of Works meeting in February on the south 12/30/85 Page 4 plant project. Motion seconded by Mayor Reiman and passed unanimously. Official Files on Sewer Bond Refunding - It was noted for the Board that the transcripts from the Sewer Bond Refunding had been received and placed on file in the Clerk-Treasurers office. Community Development Grant - Clay Sewers Final Papers - The Board was in receipt of the Grant and Grant Documents for the Department of Commerce grant for the Clay Sewer Project. The papers are on file in the Clerk-Treasurer's office. Authorized Signature Cards for Clay Sewer Grant - The City of Carmel is the lead entity for the Carmel-Clay Regional Waste District and as such all claims for monies must be made through the City of Carmel. The Indiana Department of Commerce sent signatures cards for claims to be made on the Community Development Grant awarded for the Clay Sewers and re quested signatures. Mr. Swift made a motion that the Mayor and Clerk-Treasurer of the City of Carmel be the approved signatories for the Community Development Grant. Motion seconded by Mayor Reiman and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 6:05 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER