BPW-11-06-85MINUTES OF THE
BOARD OF PUBLIC WORKS
NOVEMBER 6, 1985
The meeting was called to order by Mayor Reiman at 4:30 PM on Nov.
6, 1985 with Board member Swift, City Attorney Andrews, and Asst.
Clerk Hiatt.
Mr. Swift made a motion to approve the minutes of Oct 16, 1985.
Motion seconded by Mayor Reiman and passed unanimously.
Mr. Swift made a motion to approve additional claims dated 10/22/85
in an amount of $358,578.95. Motion passed unanimously.
OPENING OF BIDS- SALT the board opened the bids for salt as
follows:
SEE ORIGINAL MINUTES
Mr. Swift made a motion to refer the bids to Utilities Manager, Jim
Dougherty for review and recommendation at the next meeting.
Motion passed unanimously.
Bids for Chemicals read as follows:
SEE ORIGINAL MINUTES
Bids for Meters read as follows:
SEE ORIGINAL MINUTES
Mayor Reiman made a motion to refer the bids for meters and
chemicals to Utilities Mgr. Dougherty for review and come back at
the Nov. 20th meeting with his recommendation. Motion passed
unanimously.
Bids for trucks read as follows:
SEE ORIGINAL MINUTES
Mayor Reiman made a motion to refer the bids to Dougherty for
recommendation and come to the next meeting with the
recommendation.
Motion passed unanimously.
The board was in receipt of one bid for Sidewalks which read as
follows:
Reith-Riley- $88,400.00 base bid
1,440.00 alternate
Mayor Reiman made a motion to refer the bid to Don Silvey of HNTB
for review and to report back at the next meeting with a
recommendation. Motion passed unanimously.
Final Plat Approval - Bradford Place - The Board was in receipt of
a letter from City Engineer Tom Welch and a copy of a letter from
Dave Rickard, Asst. to Director, Dept. of Community Development,
stating the bonds required by ordinance were in order and posted
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for final plat approval for Bradford Place Subdivision and signed
by Plan Commission President. Mr. Swift made a motion to approve
the final plat approval for Bradford Place Subdivision. Motion
seconded by Mayor Reiman and passed unanimously.
Sewer & Water Availability & Curb Cut - Medical Dr. Office Park
Bldg. - The Board was in receipt of a letter from City Engineer Tom
Welch recommending approval of water and sewer availability for
Medical Drive Office Bldg. #2, 300 Medical Dr. The letter also
requested approval for a commercial drive cut on Medical Dr. for
the Office Park Bldg. Mayor Reiman made a motion to allow sewer and
water availability in the amount of 6 EDUs each not to exceed an
average daily flow of 1800 gallons. Motion seconded by Mr. Swift
and passed unanimously. Mr. Swift made a motion to allow a
commercial drive cut on Medical Drive for the Office Park Bldg. #2.
Motion seconded by Mayor Reiman and passed unanimously.
Sewer & Water Availability - Carmel Clay Educational Services
Facility & Encroachment of 6" Sanitary Sewer on Main Street Right-
of-Way - The Board was in receipt of a letter from City Engineer
Welch stating he had received a request from Mr. Dave Anderson of
Carmel Clay Schools for water and sewer availability for Carmel
Clay Educational Services Facility and also requesting the Boards
approval for the location of a 6" sanitary sewer within the street
right-of-way. Mr. Paul Pierson of James Assoc. appeared before the
Board to answer any questions regarding the location of the 6"
sanitary sewer.
City Engineer Welch had some concerns with the placement of 6"
sewers versus the normal 8" size sewer on city right-of-way. Mr.
Welch felt if the Board was in agreement with the request made then
a stipulation should be made that lOft. separation between water
and sewer lines must be adhered to and that the school should take
responsibility for the maintenance of the 6" line.
Also the school is requiring an 8" water line to be located on the
south side of Main St. when the Master Plan shows a proposed 12"
water line to be continued east along 131st St. Mr. Welch felt a
12" water line should be installed as per the Master Plan. Mr.
Swift made a motion that the request for an 8" off-site water main
and a 6" off-site sewer service line be denied, and that they use
minimum size 8" sewer line and the proposed 12" water line. Motion
seconded by Mayor Reiman and passed unanimously.
County Road Agreement - The Board was in receipt of a contract
between the County Commis sioners, Langston Construction and the
City of Carmel regarding the annexation to the south property line
right-of-way off of 146th St. known as Woodgate Subdivision. Mr.
Langston stated the County would maintain the road. Mr. Swift made
a motion that the City enter into a 3-way agreement with the County
Commissioners, Langston Constr. and the City for the improvement of
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that portion of 146th St. fronting on the north exposure of
Woodgate Subdivision, 1,325.31 feet in length a copy signed by the
Commissioners forwarded to this Board 10/7/85. Motion seconded by
Mayor Reiman and passed unanimously.
Request for Commercial Drive Cut - Manor House of Carmel - The
Board was in receipt of a letter from City Engineer Welch
recommending approval for a commercial curb cut for Manor House of
Carmel located west of the present Carmel Care facility. Mayor
Reiman made a motion to allow a commercial curb cut for Manor House
of Carmel. Motion seconded by Mr. Swift and passed unanimously.
Sewer Easement Dedication - Langston Office/Warehouse - City
Engineer Welch explained to t Board that Mr. Langston had other
buildings in this area and the Office/Warehouse was going up behind
an existing building of his and Mr. Langston wanted to service all
build ings with a sewer easement, dedicated and then b onded to
become the City's and connect the buildings. Mr. Swift made a
motion to enter into sanitary sewer easement agreement
with Langston Constr. for donation of a sewer easement for purposes
of sanitary sewer easement. Motion seconded by Mayor Reiman and
passed unanimously.
Annexation of Woodgate Subdivision - Board Approval &
Recommendation to Council The Board was in receipt of a letter from
City Engineer Welch recommending the Board approve annexation of
the area to be known as Woodgate Subdivision, south of 146th St.
and a recommendation to Council for same. Mayor Reiman made a
motion that the Board approve and recommend to the Council the
annexation of Woodgate. Motion seconded by Mr. Swift and passed
unanimously.
Sewer & Water Availability - Carmel Schwinn Addition - The Board
was in receipt of a letter from City Engineer Welch recommending
the Board approve water and sewer availability for Carmel Scwinn
Addition. Mayor Reiman made a motion to allow water and sewer
availability for Carmel Schwinn Addition in an amount of .08 EDUs
each not to exceed a daily flow of 24 gallons. Motion seconded by
Mr. Swift and passed unanimously.
Encroachment on Right-of-Way - Reeder & Kline - City Engineer Welch
stated he had receive a request from Mr. William Henshaw from
Reeder & Kline requesting that the Board allow him to blacktop to
the edge of the street, 1st Ave. SW. City Engineer Welch felt this
posed two problems one is encroachment upon the right-of-way of
employees parking and no defined exit or entrance to this parking
lot. Mayor Reiman made a motion to approve Mr. Henshaw's request
with the stipulation that parking blocks or curbs be installed to
prevent employee parking upon City right-of-way and that the entry
and exit traffic to the parking lots be limited to the same
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locations as they were prior to the improvements. Motion seconded
by Mr. Swift and passed unanimously.
Mayor Reiman stated the Carmel Street Dept. would line the streets,
down the middle and the sides to show City property line.
Sewer & Water Availability & Commercial Drive Cut - B & L Package -
The Board was in receipt of a letter from City Engineer Welch
recommending the Board approve water and sewer availability for B &
L Packaging Addition at 564 Industrial Dr. Mr. Swift made a motion
to allow water and sewer availability for B & L Packaging Addition
in an amount of .14 EDUs each not to exceed a daily flow of 42
gallons. Motion seconded by Mayor Reiman and passed unanimously.
City Engineer Welch also recommended the Board approve a 76 ft.
commercial drive cut for 564 Industrial Drive. Mayor Reiman made a
motion to allow a 76 ft. commercial drive cut for B & L Packaging.
Motion seconded by Mr. Swift and passed unanimously.
Main Street Change Order - Don Silvey from HNTB appeared before the
Board with Change Order No. 1, for the project on Main Street
Improvements on E & B Paving, Inc. Mr. Swift made a motion to allow
Change Order No. 1 on the Main Street Improvement Project and
acceptance of Certificate of Completion from E & B Paving, Inc.
contingent upon approval of necessary funds appropriated by City
Council. Motion seconded by Mayor Reiman and passed unanimously.
Sewer & Water Availability & Drive Cut - O'Malias Bakery - The
Board was in receipt of c letter from City Engineer Welch
recommending the Board approve water and sewer availability for
O'Malias Bakery on South Rangeline. Mayor Reiman made a motion to
allow sewer and water availability for O'Malias Bakery in an amount
of 14.29 EDUs each not to exceed a daily flow of 4,287 gallons.
Motion seconded by Mr. Swift and passed unanimously.
Mr. Welch also recommended the Board approve the relocation of the
present commercial drive cut on Rangeline Road and a wide cut on
1st Ave. SW. Mr. Swift made a motion to approve the commercial
drive cut for O'Malias Bakery. Motion seconded by Mayor Reiman and
passed unanimously.
Water Main Reimbursement - Mohawk Crossing 6 - The Board was
presented an agreement for water main extension reimbursement for
Mohawk Crossing Limited Section 6. The Board signed the Water Main
Extension Reimbursement Agreement between the City of Carmel and
Mohawk Crossing Limited.
Sewer Availability - Castle Clean Car Wash - The Board was in
receipt of a letter from City Engineer Welch recommending the Board
approve sewer availability for Castle Clean Car at 9431 Haver Way.
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Mayor Reiman made a motion to allow sewer availability for Castle
Clean Car Wash in an amount of 18.11 EDUs not to exceed an average
daily flow of 5,433 gallons, contingent upon the present agreement
being signed by the City and by the Haver Way Partner sh ip and EDUs
or gallonage assessed against capacity charged against Haver Way.
Sewer & Water Availability - Taco Bell Addition - The Board was in
receipt of a letter from City Engineer Welch recommending the Board
approve sewer and water availability for the Taco Bell Addition.
Mr. Swift made a motion to allow sewer and water availability for
Taco Bell Addition in an amount of 2.31 EDUs each not to exceed an
average daily flow of 693 gallons. Motion seconded by Mayor Reiman
and passed unanimously.
Sewer & Water Availability - Butler Toyota Body Shop Addition - The
Board was in receipt o a letter from City Engineer Welch
recommending the Board approve sewer & water avail ability for
Butler Toyota Body Shop Addition. Mayor Reiman made a motion to
allow sewer and water availability for Butler Toyota Body Shop
Addition in an amount of .21 EDUs each not to exceed an average
daily flow of 63 gallons. Motion seconded by Mr. Swift and passed
unanimously.
Sewer & Water Availability - Carmel Kitchens - The Board was in
receipt of a letter from City Engineer Welch recommending the Board
approve sewer & water availability for Carmel Kitchens located
north of Keystone Square Mall. Mr. Swift made a motion to allow
sewer and water availability for Carmel Kitchens in an amount of
1.37 EDUs each not to exceed an average daily flow of 411 gallons.
Motion seconded by Mayor Reiman and passed unanimously.
Sewer & Water Availability & Two Curb Cuts - Sollenberger Office &
Warehouse - The Board was in receipt of a letter from City Engineer
Welch recommending the Board approve sewer and water availability
for Sollenberger Office & Warehouse. Mayor Reiman made a motion to
allow water and sewer availability in an amount of 1.04 EDUs each
not to exceed an average daily flow of 312 gallons. Motion seconded
by Mr. Swift and passed unanimously.
Mr. Welch also recommended the Board approve the request for two
curb cuts onto Gradle Dr. Mayor Reiman made a motion to approve the
request for 2 commercial curb cuts onto Gradle Dr. Motion seconded
by Mr. Swift and passed unanimously.
R & I Marketing Information - City Attorney, Steve Andrews
presented the Board with an Agreed Findings of Fact and Consent
Decree in the matter of the Stream Pollution Control Board versus
Imperial Service Station and City of Carmel. Mr. Swift made a
motion that the Board authorize Mayor Reiman to sign the Agreed
Findings of Facts and Consent Decree for the Stream Pollution
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Control Board action against Imperial Service Station, Cause No. B-
924. Motion seconded by Mayor Reiman and passed unanimously.
There being no further business to come before the meeting the was
adjourned at 6:50 P.M.
APPROVED:
JANE A REIMAN, MAYOR
ATTEST:
DOROTHY J HANCOCK, CLERK-TREASURER