BPW-11-20-85MINUTES OF THE
BOARD OF PUBLIC WORKS MEETING
NOVEMBER 20, 1985
The meeting of the Board of Public Works was called to order by
Board member Fred Swift at 4:30 P.M. on November 20, 1985. Board
member Billy Walker was present as was City Attorney Andrews and
Clerk-Treasurer Hancock.
Mr. Swift made a motion to approve computer claims pages 1 thru 119
in a total amount of $665,866.11. Motion seconded by Mr. Walker and
passed unanimously. Mr. Walker made a motion to approve handwritten
claims dated from 11/4/85 to 11/13/85 in an amount of
$2,380,763.26. Motion seconded by Mr. Swift and passed unanimously.
Old Business
Award of Bids - Utilities Salt - Mr. Dougherty recommended that the
bid of Domtar be accepted. Mr. Walker made a motion to accept the
bid of Domtar at $29.90 per ton. Motion seconded by Mr. Swift and
passed unanimously.
Chemicals - Mr. Dougherty recommended that the chlorine bid from
Ulrich be accepted since the bids were the same and we now do
business with Ulrich but that no bid on the fluoride be accepted
since none of the bidders would guarantee their fluoride bid for a
year. Mr. Walker made a motion to accept the bid of Ulrich
Chemical for Chlorine, reject the bids for fluoride and purchase
the fluoride on the open market at the lowest price available at
the time of need. Motion seconded by Mr. Swift and passed
unanimously.
Truck - Mr. Dougherty recommended the Jerry Alderman bid be
accepted for a Ford Ranger and an F 250. Mr. Walker made a motion
to accept the bid of Jerry Alderman Ford for a Ranger at $6,725.73
and an F 250 at $10,989.86. Motion seconded by Mr. Swift and passed
unanimous
Water Meters - Mr. Dougherty recommended the Board accept the bids
of Ropes for 5/8 x 3/4 Standard meters, Rockwell Factory for 5/8 x
3/4 remote meters and Sidener for 1" Standard meters. Mr. Walker
made a motion to accept the bid of $28.45 for S/8 x 3/4 Standard
meter from Ropes; the bid of Rockwell Factory for 5/8 x 3/4 remote
meters for a price of $48.00; and the bid of Sidener Supply in the
amount of $67.10 for Standard meters. Motion seconded by Mr. Swift
and passed unanimously.
New Business
Performance Bond Release - Bradford Place - City Engineer Tom Welch
recommended the release of bonds for sanitary sewer, water mains &
hydrants and storm sewers for Bradford Place. Mr. Walker made a
motion to approve resolution 11-20-85-1, release of performance
bonds for sanitary sewers; water mains & hydrants and storm sewers
for Bradford Place. Motion seconded by Mr. Swift and passed
unanimously.
Final Plat Approval - Foster Grove, Sec. 5 - Mr. Dennis Grump from
Schneider Engineering presented the final plat plan for Foster
Grove, Sec. 5 to the Board. Mr. Walker made a motion to approve the
final plat for Foster Grove, Sec. 5, observing that all proper
signatures from the Plan Commission were present. Motion seconded
by Mr. Swift and passed unanimously.
St. Vincent's Off-Site Sewer Reimbursement - City Engineer, Tom
Welch presented the Sewer Reimbursement Agreement Between the City
of Carmel, Indiana and St. Vincent Hospital and Health Care Center,
Inc. stating it had been prepared pursuant to vote on October 2,
1985. Mr. Swift and Mr. Walker signed the agreement.
Water & Sewer Availability - Fearrin Insurance - City Engineer
Welch recommended the approval of water and sewer availability in
the amount of .31 EDUs each. Mr. Walker made a motion to approve
water and sewer availability for Fearrin Insurance in an amount of
.31 EDUs each not to exceed a daily flow of 93 gallons. Motion
seconded by Mr. Swift and passed unanimously.
New Employee - DCD - The Board was in receipt of a letter from
Charles Kiphart, Director of the Dept. of Community Development
requesting permission to hire James E. Blanchard as Asst. Bldg.
Inspector to fill a position created by the Council for 1986. Mr.
Swift made a motion to approve the hiring of James E. Blanchard as
Asst. Bldg. Inspector in the Dept. of Community Development
effective January 2, 1986. Motion seconded by Mr. Walker and passed
unanimously.
Proposed Well Site Approval - Mr. Silvey presented the Board with a
Permit for Public Water Supply application to the Indiana
Environmental Management Board and explained that this is necessary
for approval for construction of a well previously approved by the
Board Mr. Swift made a motion to authorize Mayor Reiman to sign the
application. Motion seconded by Mr. Walker and passed unanimously.
Haverway Agreement - City Attorney, Steve Andrews, stated a copy of
the agreement between Haverway Realty and the City of Carmel had
been given to the Clerk-Treasurer for her records along with a
check pursuant to the agreement in an amount of $21,265.10.
Sidewalk Bid - Mr. Silvey from HNTB recommended the bid for
sidewalks be rejected because it was higher than the engineers
estimate. Mr. Walker made a motion to reject the bid of Reith-
Riley, only bidder, for the sidewalk project on 126th Street and
Main Street, and readvertise for bids to be taken on January 8,
1986. Motion seconded by Mr. Swift and passed unanimously.
11/20/85
Page 2
Bids on Well Construction - Mr. Silvey requested permission from
the Board to advertise for bids on the construction of the new
well. Mr. Walker made a motion to advertise for bids to be taken
January 8, 1986, for construction of a new well. Motion seconded by
Mr. Swift and passed unanimously.
Brookshire Lift Station - Mr. Silvey from HNTB explained to the
Board that the wastewater from the Brookshire Lift Station was
clogging pipes due to the high iron content and requested
permission to bore under 126th Street to distribute the wastewater
directly on the North-South Interceptor. Mr. Walker made a motion
to submit the plan to the state for approval. Motion seconded by
Mr. Swift and passed unanimously.
Plans For Emerson Drive Lift Station - Mr. Silvey and Mr. Dougherty
explained that the lift station on Emerson Drive needed to be
replaced as the system is old and has no back-up system. Following
discussion, Mr. Walker made a motion to proceed with necessary
application to obtain state approval for the replacement. Motion
seconded by Mr. Swift and passed unanimously.
There being no further business to come before the meeting, the
same was duly adjourned at 5:30 P.M.
APPROVED:
JANE A REIMAN, MAYOR
ATTEST:
DOROTHY J HANCOCK, CLERK-TREASURER