BPW-10-02-85MINUTES OF THE
BOARD OF PUBLIC WORKS MEETING
OCTOBER 2, 1985
The meeting of the Board of Public Works was called to order by
Mayor Reiman at 4:30 P.M. on October 2, 1985, with Board members
Fred Swift and Billy Walker present. Also present was Clerk-
Treasurer Hancock.
Mr. Swift made a motion to approve the minutes of September 18,
1985. Motion seconded by Mr. Walker and passed unanimously.
New Business
Opening of Bids-Front End Loader - Bids for a front-end loader were
opened and read as follows:
SEE ORIGINAL MINUTES
Mr. Walker made a motion to refer the bids to Street Commissioner
Dolen for review and recommendation at the next meeting. Motion
seconded by Mr. Swift and passed unanimously.
Sidewalk in Front of VFW - Mr. Stan Banks from the VFW appeared
before the Board to request that the City install sidewalk in front
of their building on the west side of 1st Ave. N.W. Discussion
ensued and Mr. Walker made a motion to install the sidewalks in
front of the two lots owned by the VFW on the west side of 1st Ave.
NW south of 1st St. to the alley, if the owner of the hardware
agreed to same. Motion seconded by Mr. Swift and passed
unanimously.
Execution of Engineering Construction Agreement for Signalization -
Mr. Welch, City Engineer appeared before the Board with agreement
to be signed between the City of Carmel and Clyde E. Williams &
Assoc., Inc. for construction of three traffic signals at the
following locations: Guilford & Main Streets; Rangeline Road and
Main Street, and Keystone Ave. and Smokey Row Road. Mr.Welch
explained this project is 100% federally funded. Mayor Reiman made
a motion to approve the Agreement for Signalization, Project MAMG-
OOOC(96) between the City of Carmel and Clyde E. Williams & Assoc.
Motion seconded by Mr. Swift and passed unanimously.
North Zone Interceptor Phase I - Approval of Proposal to Enter Into
Agreement for Reimburse ment - The Board was in receipt of a letter
from Tom Welch, City Engineer, recommending approval of
reimbursement to St. Vincent's Carmel Hospital in the amount of
$474,974.00 for installation of the North Interceptor, Phase I. A
letter was also received from Susan J. Sylvester, Asst.
Administrator of St. Vincent's Carmel Hospital with break-down
figures of the cost. Mayor Reiman made a motion to approve the
reimbursement of $474,974.00 to St. Vincent's Carmel Hospital for
construction of the North Interceptor, Phase I. Motion seconded by
Mr. Walker and passed unanimously.
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Lot #8 Brentwood - Relocation of Drainage - The Board was in
receipt of a letter from Debra Howard, Mid States Engineering
requesting the relocation of drainage on Lot #8 in Brentwood. Two
maps accompanied the request showing the drainage as it exists and
the proposed rerouting. Mr. Welch, City Engineer, recommended the
proposed rerouting of the drainage on lot #8 in Brentwood be
approved. Mr. Walker made a motion to approve the rerouting of
drainage on lot #8 in Brentwood per the attached diagram. Motion
seconded by Mayor Reiman and passed unanimously.
Off-Site Water Main Mohawk Crossing, Sec. 6- Approval of Proposal
to Enter into an Agree ment for Reimbursement - The Board was in
receipt of a letter from Mr. George P. Sweet, President, Brenwick
Companies, requesting reimbursement of $13,598.00 for oversizing
and off-site construction of water mains in Mohawk Crossing per
attached diagram. City Engineer Welch recommended the reimbursement
of same. Mr. Walker made a motion to enter into an agreement with
Brenwick Development Company, Inc. for the reimbursement of
$13,598.00 for oversizing and off-site construction of water mains
in Mohawk Crossing, Sec. 6. Motion seconded by Mr. Swift and passed
unanimously.
Right-of-Way Encroachment - Wilson Terrace - The Board was in
receipt of a letter from Tom Wilson, W & W Properties, requesting
permission to plant pine trees in the right-of-way on the south
side of Main Street, east of Guilford, per attached plan. City
Engineer Welch recommended the plantings since there is a 50 ft.
right-of-way and no storm sewers in the area with a stipulation
that if the trees should later have to be removed, they would not
be replaced at the City's expense. Discussion ensued about the
probability of Main Street widening some years away. Following
discussion, Mr. Swift made a motion to allow to planting of pine
trees per plan on the south side of Main Street east of Guilford.
Mayor Reiman seconded the motion which passed 2-1, Mr. Walker
voting nay.
Sewer & Water Availability - Proposed Warehouse Third Ave. SW - The
Board was in re ceipt of a letter from Tom Welch, City Engineer,
recommending approval of water and sewer availability to a proposed
warehouse to be located on Third Avenue, SW, behind Langston's 1081
Building. Mayor Reiman made a motion to approve water and sewer
availability in amounts of .4 EDUs each not to exceed a daily flow
of 120 gallons each for the proposed warehouse on Third Ave. SW
behind Langston's 1081 Building. Motion seconded by Mr. Walker and
passed unanimously.
Indiana Bell Sidewalks and Restoration W. Main Street - Mayor
Reiman reported that Indiana Be a torn up sidewalk and sod to
install new equipment on West Main Street and stated they had
seeded and the soil was eroding and the sidewalk had already
broken. Mayor Reiman made a motion that a letter be written to
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Garner of Indiana Bell demanding that the concrete be repaired and
that sod be installed from Guilford Avenue to the end of the
Indiana Bell project with the City Engineer to inspect the grading
before the sod install and that the City will not accept liability
for the sidewalk until it has withheld one winter. Motion seconded
by Mr. Walker and passed unanimously.
Request to Remove Robert Pelzer from Probationary Status on the
Police Department - The Board was in receipt of a letter from Chief
Lowe requesting that Robert Pelzer be removed from probationary
status as a civilian employee on the police department as he has
completed his one year probationary period. Mr. Walker made a
motion to remove Robert Pelzer from probationary status effective
October 15, 1985. Motion seconded by Mayor Reiman and passed
unanimously.
Distribution of Checks on Additional Judgements for Excise Tax -
The Board was in receipt of a memo from Clerk-Treasurer Hancock
stating two checks in a total amount of $916.00 had been received
and, by law, could be deposited in the General Fund, Police Pension
Fund or as requested by the Police Chief in Firearms Training Fund.
Following discussion, Mr. Swift made a motion to deposit the
$916.00 in the Firearms Training Fund. Motion seconded by Mr.
Walker and passed unanimously.
Fehrenbach Dismissal of Lawsuit - Mayor Reiman reported that the
Fehrenbach lawsuit against t e City has been dismissed since the
City relocated the sidewalk in front of the Fehrenbach property.
96th Street and Keystone - Haverway Realty (Carr) Dismissal - Mayor
Reiman reported that Stipulation of Dismissal has been filed
regarding the Haverway Realty (Carr) lawsuit. The City will receive
$21,265.10 as back fees for sewer availability and connection and
Haverway Realty will be allowed a maximum daily flow of 22,500
gallons per day per the agreed judgment. Mr.walker made a motion to
authorize Mayor Reiman to enter into an agreement between the City
of Carmel and Haverway Realty regarding the monies due the and the
use of the Carmel sewage system as set forth in the agreed
judgement. Motion seconded by Mr. Swift and passed unanimously.
Street Light Request - Smokey Row and Gray Road - Mayor Reiman
reported that she had re ceive many requests for a street light at
the intersection of Smokey Row Road and Gray Road. Following
discussion about this dangerous intersection Mayor Reiman made a
motion to authorize Public Service to install a street light on a
wooden pole at the intersection of Smokey Row Road and Gray Road.
Motion seconded by Mr. Swift and passed unanimously.
There being no further business to come before the meeting, the
same was duly adjourned at 5:40 P.M.
APPROVED:
JANE A REIMAN, MAYOR
ATTEST:
DOROTHY J HANCOCK, CLERK-TREASURER