HomeMy WebLinkAboutBPW-08-07-85MINUTES OF THE
BOARD OF PUBLIC WORKS MEETING
AUGUST 7, 1985
Mayor Reiman called the meeting of the Board of Public Works
meeting to order at 4:30 P.M. on August 7, 1985, with Board members
Fred Swift and Billy Walker present. Also present was City Attorney
Andrews and Clerk-Treasurer Representative Marilyn Martin.
Mayor Reiman made a motion that the minutes of July 17 be tabled to
replay a portion of the tape to clarify information regarding
Restoration Pit addition. Motion seconded by Mr. Swift and passed
unanimously.
New Business
Contract - Marion County Humane Society - The Board was in receipt
of a letter from Mayor Reiman to Mayor Logan of Noblesville
notifying them that the City of Carmel has now signed a contract
with the Marion County Humane Society as of July 17, 1985. A copy
of the pro posal of assistance is attached to these minutes.
Paving Quotes - Street Superintendent Lee Dolen received quotes
from two companies for paving of the alley. The quotes were from
Young's Asphalt Paving and Astro Paving of Zionsville. Mayor Reiman
asked that the Board allow Mr. Dolen to look these two quotes over
and go with the low quote and notify the company to begin. Mr.
Walker made a motion to allow Mr. Dolen, Street Superintendent, to
take the quotes and look them over and go with the low quote
notifying the company to begin. Motion seconded by Mr. Swift and
passed unanimously.
Umbaugh Contract - Sewage Works - The Board was in receipt of an
accounting services agree ment regarding decrease of rates and
charges for sewage for the City of Carmel from H.J. Umbaugh &
Associates. Mr. Walker made a motion that we enter into a contract
with H.J. Umbaugh & Associates for reviewing and coming up with
sewer rate reductions. Motion seconded by Mr. Swift and passed
unanimously.
Restoration Pit - Dave Coots, Attorney and Ralph Petty, owner of
the real estate and Chuck Kiphart, Director of the Department of
Community Development appeared before the Board. Mr. Kiphart had
asked Mr. Petty to be present at the meeting to clarify information
shown on the plans. Mr. Kiphart showed plans submitted and
explained same. Discussion ensued. Mayor Reiman asked for Mr.
Davis, owner of Restoration Pit to come back in two weeks to go
over what was talked about regarding screening.
Performance Bond Releases - The Board was in receipt of a letter
from City Engineer, Tom Welch recommending the release of
performance bonds for Foster Manor I, for sanitary sewer, storm
sewer, water mains & service. Mr. Walker made a motion to approve
Resolution 8-7-85-l, Release of Performance Bond for Foster Manor
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for sanitary sewers, storm sewers, and water mains and services.
Motion seconded by Mr. Swift and passed unanimously.
b) Mr. Welch, City Engineer, recommended the release of Performance
Bonds for Summer Trace Retirement Center for off-site sanitary
sewer. Mr. Walker made a motion to approve Resolution 8-7-85-2
release of Performance Bond for Summer Trace Retirement Center for
off-site sanitary sewer. Motion seconded by Mr. Swift and passed
unanimously.
c) City Engineer Welch recommended the release of performance bonds
for Brookshire Lakes Section 2 for water mains. Mr. Walker made a
motion to approve Resolution 8-7-85-3 release of Performance Bonds
for Brookshire Lakes Section 2 for water mains. Motion seconded by
Mr..Swift and passed unanimously.
d) City Engineer Welch recommended the release of performance bonds
for Penn Road for street. Mr. Walker made a motion to approve
Resolution 8-7-85-4 release of Performance Bond for Penn Road for
the street. Motion seconded by Mr. Swift and passed unanimously.
Carrington - Sewer Availability - City Engineer Welch explained
that this was for 8 lots and discussed map and location on Smokey
Row Road just east of Keystone Ave. Mr. Walker made a motion for
approval of 8 EDUs not to exceed an average daily flow of 2,400
gallons for sewer availability for Carrington Subdivision - North
side contingent upon the fact that this pass the PlaN Commission
with single-family only and no remonstrations against annexation.
Motion seconded by Mr. Swift and passed unanimously.
Sewer Availability - First Baptist Church - City Engineer Welch
recommended the granting o£ sewer availability for the addition to
the First Baptist Church on the NE corner of 126th St. and
Keystone. Mr. Walker made a motion to grant sewer availability in
the amount of 2.98 EDUs not to exceed an average daily flow of 894
gallons. Motion seconded by Mayor Reiman and passed unanimously.
Sewer Availability - Hapak & McDowell Partnership - Discussion of
lift station ensued. Mayor Reiman moved that this item be tabled
for two weeks. Motion seconded by Mr. Swift and passed unanimously.
Approval of Sewer Extension - Kensington Place - The Board was in
receipt of a letter from City Engineer Welch recommending the
approval for the proposed 8" sanitary sewer extension for
Kensington Place. Mr. Swift made a motion to approve the request
for an 8" sanitary sewer extension as shown on the plans. Motion
seconded by Mr. Walker and passed unanimously.
Agreement for Sewer Reimbursement - The Board was in receipt of a
letter from City Engineer Welch recommending that the Board enter
into an agreement with Hughey Constr. Co. for reimbursement in the
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Page 3
amount of $8,921.88, this being the off-site portion of the sewer
connecting Woodacre West with the new North Zone Phase I
interceptor sewer. Mr. Hughey asked the Boards approval of this
date and this amount to go on record so the agreement will be dated
as of this date 8/7/85 putting him in line for the reimbursement.
Mr. Walker made a motion for the approval of the contract of
agreement with Hughey Construction according to his letter dated
8/S/85 for $8,921.88 for the construction to be done in the area
indicated at Woodacre West off-site sewer. Motion seconded by Mayor
Reiman and passed unanimously. (letter attached)
Agreement for Water Reimbursement - Cool Creek Apts. - The Board
was in receipt of a letter from City Engineer Welch recommending
the Board enter into an agreement with Cool Creek Assoc. LTD for
reimbursement for furnishing and installing materials for a water
main looping Cool Creek North with the Cool Creek Apts. project as
per the City of Carmel's master plan. The agreement dated August 5,
1985, in the amount of $113,168.C Mayor Reiman made a motion that
the Board accept the letter from City Engineer Welch and the
verifying letter from HMC, Inc. dated Aug.2, 1985 signed by Charles
E. Miller, Construction Supervisor for $113,168, reimbursement for
Cool Creek North Apartment project contingent upon final agreement
the City Engineer will bring back to the Board and there may be a
change in the amount. Motion seconded by Mr. Swift and passed
unanimously.
Final Plat Approval - Brookshire Lakes, Sec.2 - Mayor Reiman made a
motion for approval] of Final Plat. approval for Brookshire Lakes,
Sec. 2, already signed by the Plan Commission President and
Secretary. Motion seconded by Mr. Swift and passed unanimously.
Final Plat Approval - Woodfield Sec.3 - Mayor Reiman made a motion
for approval of Final Plat approval for Woodfield Section 3, signed
by the Plan Commission President and Secretary. Motion seconded by
Mr. Swift and passed unanimously.
Sidewalk Contract - HNTB - The Board was in receipt of a letter
from HNTB submitting proposal for engineering services to prepare
bidding documents for sidewalk construction Mr. Walker made a
motion for approval of the engineering services proposal at the
estimated cost of $11,500. Motion seconded by Mayor Reiman and
passed unanimously.
There being no further business to come before the meeting, the
same was duly adjourned at 5:55 pm.
APPROVED:
JANE A REIMAN, MAYOR
ATTEST:
DOROTHY J HANCOCK, CLERK-TREASURER