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HomeMy WebLinkAboutBPW-04-17-85MINUTES OF THE BO ARD OF PUBLIC WORKS MEETING APRIL 17, 1985 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on April 17, 1985, with Board members Billy Walker and Fred Swift present. Also present was Clerk- Treasurer Hancock. Mr. Swift made a motion to approve the minutes of April 3, 1985. Motion seconded by Mayor Reiman and passed unanimously. Terrace at Mohawk Crossing - Reimbursement - The Board was in receipt of a letter from City Engineer, Tom Welch, recommending the approval of reimbursement for off-site 10" water mains at Terrace at Mohawk Crossing. Mr. Walker made a motion to approve the reimbursement of $15,158.00 to George Sweet of the Brenwick Development Company, Inc. for off-site 10" water mains at Terrace at Mohawk Crossing per reimbursement agreement dated March 14, 1985. Motion seconded by Mr. Swift and passed unanimously. Claims - Mr. Swift made a motion to approve computer claims dated 4/17/85 on pages 1 thru 87 in a total amount of $758,507.88 be approved. Motion seconded by Mayor Reiman and passed unanimously. Mr. Walker made a motion to approve handwritten claims dated 3/14/85 through 4/10/85 in a total amount of $1,284,432.25. Motion seconded by Mr. Swift and passed unanimously. Bid Opening - Bids were opened for a hydraulic sewer cleaner as follows: Flex-Rod Sewer Equipment $23,500.00 Municipal 8 Contractor Sup.Inc. 24,438.00 Best Equipment Company 22,835.34 Deeds Equipment Co. 23,549.50 The City Engineer requested some time to review the bids for adherence to the specifications but stated the equipment was needed as soon as possible. The Board agreed to meet on Monday April 22 at 4:30 P.M. for award of the bid. Mr. Swift made a motion to refer the bids to Mr. Welch for review and recommendation at the April 22 meeting. Motion seconded by Mr. Walker and passed unanimously. Police Personnel - Chief Lowe appeared before the Board and requested that Jack Shannon be removed from probationary status and for permission to hire Kathy Henry as a part-time dis patcher. Mr. Walker made a motion to remove Jack Shannon from probationary status of Patrolman 3rd Class to Patrolman 2nd Class effective April 30, 1985. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made a motion to permit Chief Lowe to hire Kathy Henry as a part-time dispatcher. Motion seconded by Mayor Reiman and passed unanimously. 04/17/85 Page 2 Performance Bond Releases - Mr. Welch, City Engineer, appeared before the Board and rec o mmended the release of the bonds for Streets, Curbs & Gutters for Woodacre West and Gray Road Extension of 10" water main and on-site water mains for Terrace at Mohawk Crossing. Mr. Swift made a motion to approve Resolution 4-17-85-1 bond release for streets, curbs and gutters for Woodacre West and Resolution 4-17-85-2 bond release for Gray Road Extension of 10" water main and on_site water mains for Terrace at Mohawk Crossing. Motion seconded by Mr. Walker and passed unanimously. Water & Sewer Availability - Bradford Place - Mr. Walker made a motion to approve water and sewer availability in an amount of 20 EDUs each not to exceed a daily flow of 6000 gallons per recommendation of City Engineer, Tom Welch for Bradford Place. Motion seconded by Mayor Reiman and passed unanimously. Ritron, Inc. - Mr. Walker made a motion to approve water and sewer availability in an amount of 5.59 EDUs each not to exceed a daily flow of 1677 gallons for Ritron, Inc. per recommendation of City Engineer Welch. Motion seconded by Mr. Swift and passed unanimously. MacDougall & Pierce Construction - Mr. Walker made a motion to approve water and sewer availability in an amount of 3.42 EDUs each with a daily flow not to exceed 1026 gallons for MacDougall & Pierce Construction per recommendation of City Engineer, Tom Welch. Motion seconded by Mayor Reiman and passed unanimously. The Other Corner - Mr. Walker made a motion to approve water and sewer availability in an amount of 7.7 EDUs each or a daily flow not to exceed 2310 gallons for The Other Corner per recommendation of City Engineer Welch. Motion seconded by Mr. Swift and passed unanimously. Commercial Curb Cuts - Ritron, Inc. and MacDougall & Pierce - Mr. Mark Swanson appeared before the Board to answer any questions regarding commercial curb cut at 500 West Carmel Drive for Ritron, Inc.and MacDougall & Pierce Construction. City Engineer Welch recommended the curb cut be approved. Mr. Walker made a motion to approve the commercial curb cut at 5 West Carmel Drive for Ritron, Inc. and MacDougall & Pierce Construction. Motion seconded by Mr. Swift and passed unanimously. The Other Corner - Mr. Don Gwinnup appeared before the Board with drawings of proposed curb cuts The Other Corner. Mr. Welch recommended the curb cuts be approved. Mr. Walker made a motion to approve the three commercial curb cutS. two on Rangeline Road and one on 116th Street for The Other Corner. Motion seconded by Mr. Swift and passed unanimously. 04/17/85 Page 3 Main Street Widening Plans - Mr. Don Silvey from HNTB presented the plans for the widening of Main Street. Following discussion, Mr. Swift made a motion to approve the plans for the widening of Main Street as presented. Motion seconded by Mr. Welch and passed unanimously. Mr. Walker made a motion to advertise for bids on the Main Street Project to be opened at the May 8, 1985 meeting. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made a motion to enter into proposed agreements with HNTB for Engineering Service for Construction Phase of Main Street Improvement Project and for Resident Project Representation Services for Construction Phase of Main Street Improvement Project. Motion seconded by Mr. Walker and passed unanimously. South Plant Expansion Plans Approval - Mr. Silvey from HNTB presented the plans for the South Sewer Plant Expansion. Following discussion, Mr. Walker made a motion to approve the plan for the south sewer plant expansion as presented. Motion seconded by Mr. Swift and passed unanimously. Mr. Walker made a motion to enter into an Agreement for Engineer Services for Construction Engineering and Professional Operating Services for Additions and Improvement to the Carmel WasteWater Facilities with HNTB. Motion seconded by Mr. Swift and passed unanimously. Cancer Fundraising Roadblock - The Board was in receipt of a request from the United Cancer Council, Inc. to conduct a roadblock to raise funds for Cancer. Mr. Walker made a motion allow the Cancer Council to hold a roadblock to raise funds at the corner of Main St. and Rangeline Rd. on April 27, 1985 between the hours of 10:00 A.M. to 2:00 P.M. Motion seconded by Mayor Reiman and passed unanimously. There being no further business to come before the meeting, the same was adjourned at 6:15 APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER