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HomeMy WebLinkAboutBPW-03-21-85MINUTES OF THE BOARD OF PUBLIC WORKS MEETING MARCH 21, 1985 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on March 21, 1985, with Board members Billy Walker and Fred Swift present. Also present was Clerk- Treasurer Hancock. Mr. Swift made a motion to approve the minutes of February 25 and March 6, 1985. Motion seconded by Mr. Walker and passed unanimously. Claims Mayor Reiman made a motion to approve computer printed claims dated 3/18/85 beginning with page 1. Thomas Anger and ending with page 89 Zionsville Grain in a total amount of $603,572.57. Motion seconded by Mr. Walker and passed unanimously. Mr. Swift made a motion to approve handwritten claims dated 2/14/85 to 3/13/85 in a total amount of $1,547,763.64. Motion seconded by Mayor Reiman and passed unanimously. New Business Joinders with Clay Township - Mayor Reiman explained that the fire and zoning contracts had come from the township trustee. The figures were correct but reference was made to volun teer firemen and the city had the contracts retyped for signatures of all concerned. Mr. Swift made a motion to approve the fire contract between Clay Township and the City of Carmel as presented by the Mayor. Motion seconded by Mr. Walker and passed unanimously. Mr. Walker made a motion to approve the zoning contract between Clay Township and the City of Carmel as presented by the Mayor. Motion seconded by Mr. Swift and passed unanimously. Commercial Drives - Lucas Interiors - Mr. Fred Simmons and Mr. Wayne Timberlane appeared before the Board on behalf of Lucas Interiors to request two commercial drive cuts on west Main between the American National Bank and the Hoffman Building. The Board was in receipt of a recommendation from City Engineer, Tom Welch, that the developer extend a present 12ft. accel-decel lane across the front of this property, terminating with a 75ft. taper extend ing from the end o~ the radius of the service drive west to the pavement in place. Follow ing discussion, the gentlemen representing Lucas Interiors stated they would agree to extend the accel-decel lane as recommended and provide a sidewalk across the property in sidewalks were required at some future date. Mr. Walker made a motion to approve the requested commercial drive cuts on West Main with the accel-decel lane as set out in Mr. Welch's letter on March 20, 1985, and agreement for future sidewalks. Motion seconded by Mr. Swift and passed unanimously. 03/21/85 Page 2 Water & Sewer Availability - Lucas Interiors - The Board was in receipt of a recommendation from Mr. Welch for approval of water and sewer availability for Lucas Interiors ( letter attached ) Mr. Walker made a motion to approve water and sewer availability in an amount of 15 EDUs not to exceed an average daily flow of 4500 gallons each per day. Motion seconded by Mayor Reiman and passed unanimously. Architectural Contract for Fire Station - Mr. Don Silvey, HNTB, appeared before the Board with the contract for architectural services on the fire station project. Mayor Reiman made a motion to table action on the contract until she conferred with the Council architectural committee. Motion seconded by Mr. Walker and passed unanimously. Final Plans North Zone Interceptor Sewer Phase I - St. Vincent's Sewers - Mr. Randy Foulke from HNTB and Mr. Frank Maligery, Administrator of St. Vincent's at Carmel appeared before the Board. Mr. Foulke described the route to be followed to connect St. Vincent's Hospital to the North-South Interceptor. Mr. Silvey and Mr. Welch stated the connection adheres with the sewer Master Plan. Following discussion, Mayor Reiman made a motion to approve the final plan for the north zone interceptor sewer, Phase I connecting St. Vincent's to the North-South Interceptor. Motion seconded by Mr. Swift and passed unanimously. Copy of Plans on file in the Engineers office. Commercial Drive Cuts - Carmel Drive west of Railroad - Kirby Property - The Board was in receipt of a letter rom City Engineer, Tom Welch, (attached) stating a sequence of events where a ditch on city right-of-way was filled in. Mr. Kirby owner of property behind the ditch, and Stu Shade from the Lau Corporation, appeared before the Board. Following discussion, Mayor Reiman made a motion to allow a temporary curb cut at the west end of Mr. Kirby's property where they could install a pipe and drive for access to the property. Motion seconded by Mr. Swift and passed unanimously. Mr. Walker made a motion that the pipe already installed on City right- of-way be removed and the ditch returned to original condition within seven days. Motion seconded by Mr. Swift and passed unanimously. Lee Dolen Retirement - Mayor Reiman requested that the minutes reflect the Board of Works recognized the retirement of Lee Dolen from the Carmel Police Department after 20 years, on March 3, 1985. Bond Releases - City Engineer, Tom Welch appeared before the Board and recommended that the bond for sanitary sewer for The Terrace at Mohawk Crossing and the bond for water mains for Woodacre West be released. Mr. Walker made a motion to adopt Resolution 3-21-85-1 release of bond#9761923 in the amount of $43,000 for sanitary sewer for The Terrace at Mohawk Crossing and Resolution 3-21-85-2 release 03/21/85 Page 3 of Letter of Credit S-1960-G in the amount of $22,000.00 for water mains for Woodacre West. Motion seconded by Mr. Swift and passed unanimously. Sewer Availability - Nelson Bldg. - The Board was in receipt of a letter from City Engineer Welch recommending certification of previous sewer availability and set out specific EDUs for the Nelson Building (formerly Briar Lake Executive Offices). Letter attached. Mr. Walker made a motion to approve sewer availability in the amount of 40.83 EDUs not to exceed a daily flow of 12,249 gallons for office building located at the south east corner of 98th Street and Keystone Ave. Motion seconded by Mr. Swift and passed unanimously. Water Main Easement Along Maples of Carmel Property - Mr. Welch explained that he was in receipt of an easement for a 10' water main installed several years ago. Mr. Welch contact the present owner of the property and requested an easement to the City. Mr. Swift made a motion to accept the easement and request the Clerk- Treasurer to have same recorded. Motion seconded by Mr. Walker and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 5:55 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER