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HomeMy WebLinkAboutBPW-01-16-85MINUTES OF THE BOARD OF PUBLIC WORKS MEETING JANUARY 16, 1985 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on Jan. 16, 1985 with Board members Fred Swift and Billy Walker present. Also present was Clerk-Treasurer Hancock. Mayor Reiman made a motion to approve the minutes of the December 28, 1984 meeting. Motion seconded by Mr. Swift and passed unanimously. New Business New Fireman Approval - Chief Couts appeared before the Board and requested approval to hire Michael Thomas Lux as a probationary firefighter to fill a vacant position. Mr. Swift made a motion to approve the hiring of Michael Thomas Lux to begin with the pay period of January 22, 1985. Motion seconded by Mayor Reiman and passed unanimously. Replacement Fire Dispatcher Approval - Chief Couts requested approval to hire Jeffrey Alan Steele as a probationary dispatcher to fill a vacancy created by an advancement in the department. Mayor Reiman made a motion to approve the hiring of Jeffrey Alan Steele to begin with the January 22. 1985 pay period. Motion seconded by Mr. Swift and passed unanimously. Request for sign in Right-of-way, Hughey Construction - Mr. Al Hughey of Hughey Construction appeared before the Board and requested permission to erect a standard real estate sign (6 sq.ft.) in the right-of-way on East Main street across from the entrance to Wood Acre West. Mr. Hughey explained that the entrance to Wood Acre West was bounded on either side by private residences and he could not put the signs there. Following discussion, Mr. Swift made a motion to approve the real estate sign in the right- of-way on West Main Street next to the Friends Church for the calendar year of 1985. Motion seconded by Mr. Walker and passed unanimously. Water and Sewer Availability - Mr. Welch, City Engineer appeared before the Board to present requests for water and sewer availability and his recommendations of amounts to be approved. a. Brookshire Golf Club Addition - Mayor Reiman made a motion to approve 1.66 EDUs or a daily flow not to exceed 498 gallons of both water and sewer for the Brookshire Golf Club. Motion seconded by Mr. Walker and passed unanimously. b. Le Parc Subdivision - Mr. Swift made a motion to approve 64 EDUs or a daily flow not to exceed 19,200 gallons for both water and sewer for LeParc Subdivision located on the southeast corner of 01/16/85 Page 2 Keystone and Carmel Drive. Motion seconded by Mr. Walker and passed unanimously. c. Woodfield, Section III - Mr. Walker made a motion to approve 14 EDUs or a daily flow not to exceed 4200 gallons of both water and sewer for Woodfield, Section III. Motion seconded by Mayor Reiman and passed unanimously. d. Carmel Manor Nursing Home - Mayor Reiman asked Mr. Welch if the proposed nursing home was adjacent to the Carmel Care Nursing Home and stated that she had some questions. Mayor Reiman made a motion to table this request until she had further information. Motion seconded by Mr. Swift and passed unanimously. Commercial Road Cuts - Mr. Welch explained that the request from KCR Enterprises for a road cut was in fact an additional driveway on an already existing commercial property and would be entering 3rd Avenue SW from an existing parking lot. Mr. Swift made a motion to approve the driveway onto 3rd Avenue SW from KCR Enterprises property. Motion seconded by Mayor Reiman and passed unanimously. Cornerstone (Party Time Rentals) - The Board was in receipt of a request from Cornerstone Associates to install islands and a traffic pattern for entry, exit and parking at the Party Time Rental located on the southwest corner of North Rangeline Road and 8th Ave. NW. Mr. Welch had a drawing of the proposal. After the Board looked at the drawing and discuss the matter, Mr. Walker made a motion to approve the proposed improvement. Motion seconded by Mr. Swift and passed unanimously. Request for Approval of Off-Site Sewer Extension - Mr. Dennis Grumpp of Schneider Engineering appeared before the Board and requested approval of new route for off-site sewer extension to service Cedar Lake Subdivision. The Board had given approval of a route which extended d Rohrer Road at a previous meeting but the proposal before them took the extension along property lines and did not disturb the roadway. Discussion ensued regarding the improvement of the roadway and Mr. Grumpp and Dr. Dyer stated that they would be improving the road in front of the subdivision to a 24 foot roadway. Following further discussion, Mr. Swift made motion to approve the revised off-site sewer extension to service Cedar Lake Subdivision. Mayor Reiman seconded the motion which passed unanimously. Bond Releases - Mr. Welch appeared before the Board and requested release of bonds for the Lift--station and Force Main and Sanitary Sewers for Thistlewood Section Ii Storm Sewers, Curbs and Water Mains for Woodfield Section II; Sidewalks along Gray Road, Water Lines, Sanitary Sewers, Storm Sewers, Curbs, Streets and Street Signs for Brookshire Village Section 3B; and Storm Sewers for Wood Acre West. 01/16/85 Page 3 a. Thistlewood Section I - Mr. Walker made a motion to approve Resolution 1-16-85-1, bond releases for Thistlewood Section I. Motion seconded by Mr. Swift and passed unanimously b. Woodfield Section II - Mr. Swift made a motion to approve Resolution 1-16-85-2, bond releases for Woodfield Section II. Motion seconded by Mr. Walker and passed unanimously. c. Brookshire Village, Section 3B - Mr. Walker made a motion to approve bond releases, Resolution 1-16-85-3, for Brookshire Village, Section 3B. Motion seconded by Mr. Swift and passed unanimously. d. Wood Acre West - Mr. Walker made a motion to approve Resolution 1-16-85-4, bond re leases for Wood Acre West. Motion seconded by Mr. Swift and passed unanimously. Delinquent Utility Accounts - Utility Manager, Jim Dougherty, appeared before the Board and presented a Resolution to write-off delinquent, uncollectible accounts. Mr. Dougherty presented attachments to the Resolution setting forth those accounts to be written-off in a total amount for the water utility of $2,707.40 and the sewer utility of $3,622.79. Mr. Walker made a motion to approve Resolution 1-16-85-5. Motion seconded by Mr. Swift and passed unanimously. Request for approval for Two Marathon Races - Mr. Bob Stiehl appeared before the Board and requested police escort for two races with routes partially within the city limits. Mr. Stiehl indicated that sheriff escort has already been arranged for areas outside the city limits. The races are the Groundhog Seven to be held February 3, 1985, and the Sam Costs Half Mara thon on March 3, 1985. Mr. Swift made a motion to approve the routes and police escort within the city limits. Motion seconded by Mayor Reiman and passed unanimously. Signature for Police Personnel Record - The Board was in receipt of a request for the signatures of the Board members on the personnel record of newly hired police officer, Randy Schalburg. Mr. Swift made a motion to affix the signatures of the Board of Officer Schalburg's record. Motion seconded by Mr. Walker and passed unanimously. Sewer Easement - The Board was in receipt of a sewer easement to be granted to the Clay Township Regional Waste District by the easement and sign same. Motion seconded by Mr. Walker and passed unanimously. There being no further business the meeting was adjourned. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER