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HomeMy WebLinkAboutBPW-10-15-86MINUTES OF BOARD OF WORKS MEETING OCTOBER 15, 1986 The meeting of the Board of Public Works was called to order by Mayor Reiman at 5:15 P.M. on October 15, 1986, with Board Member Swift present. Also present was City Attorney Andrews and Clerk- Treasurer Hancock. Mr. Swift made a motion to approve the minutes of September 30, 1986. Motion seconded by Mayor Reiman and passed unanimously. Bid Opening - Emerson Lift Station - Bids for the Emerson Lift Station were received, opened and read aloud by City Attorney Andrews as follows: Bowen Engineering $70,500.00 Sweeney Construction 72,148.00 Mr. Swift made a motion to refer the bids to Don Silvey of Commonwealth Engineering for review and recommendation. Motion seconded by Mayor Reiman. Mr. Silvey is to bring the recommendations to a special Board of Works meeting on October 20, 1986, at 6:30 P.M. Resolutions - Water Utility - The Board was in receipt of two resolutlons from the Water Utility which request additional funds in the water utility budget for unexpected expenses. Mayor Reiman made a motion to approve Resolution 10-15-86-l, special construction project to replace a gravity sewer for the Brookshire Water Treatment Plant in an amount of $24,800.00. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made a motion to approve Resolution 1-15-86-2, additional funds into water budget accounts 641-$1550.00, 662.1-$4375.00 and 665-$850.00. Motion seconded by Mayor Reiman and passed unanimously. Permission to Advertise for Traffic Signals - The Board was in receipt of a request from City Engineer, Tom Welch to advertise for bids for signalization of the intersections of Guilford and Carmel Drive and 126th Street and Old Meridian Street. Mayor Reiman made a motion to approve advertising for bids for signalization at the intersections of Guilford Road and Carmel Drive and at 126th Street and Old Meridian Street with bids to be accepted at the November 11th meeting. Motion seconded by Mr. Swift and passed unanimously. Discussion on City Owned Property - Lori Howard, attorney for Ray Owens appeared before the Board and requested permission for Mr. Owens to purchase a triangle of land on 126th Street which was created at the front of his house when the right angle turns were eliminated on 126th Street between Oswego Road and Auman Drive West. Following discussion, Mr. Swift made a motion that City Engineer Tom Welch proceed to determine a fair market value for the property and that Ms. Howard obtain a legal description of the property and return to the Board which indicate a willingness to sell the property to Mr. Owens. Motion seconded by Mayor Reiman and passed unanimously. 10/15/86 Page 2 Encroachment of Drainage and Utility Easement for Pool Installation Gary Faust appeared before the Board to request an easement encroachment for Tim and Sharon Pettygrove at 3352 Eden Hollow Place to construct a swimming pool. The Board was in receipt of a letter from Department of Community Development Director Kiphart stating that he felt there would be no problems if the easement encroachment was approved. The Board also had letters from utility companies stating they had no objection to the encroachment. Following discussion, Mr. Swift made a motion to approve the easement encroachment requested at 3352 Eden Hollow Place with the understanding that the City has no responsibility for any drainage problems which may occur due to the encroachment. Motion seconded by Mayor Reiman and passed unanimously. Smokey Knoll - Request to Exclude Acreage from Availability - Mr. Richard Fisher, developer, withdrew the request since it is not the policy of the Board to grant such exclusions. Acceptance of Easements for Smokey Hollow off-site Sewer - The Board was in receipt o a recommendation rom City Engineer Welch to accept the easements for Smokey Hollow off-site sewer and the Board was advised that City Attorney Andrews had perused the documents. Mayor Reiman made a motion to accept the easements for the off-site sewer for Smokey Hollow subdivision. Motion seconded by Mr. Swift and passed unanimously. Reimbursement Agreements Smokey Ridge - Offsite Water - The Board was in receipt of a recommendation from City Engineer Welch to enter into a reimbursement agreement with Paul Lipps for the off-site water line in Smokey Ridge in an amount of $16,156.00. Mayor Reiman made a motion that the Board enter into a reimbursement agreement with Mr. Lipps for the off-site water line in Smokey Ridge in an amount of $16,156.00. Motion seconded by Mr. Swift and passed unanimously. The request for reimbursement for off-site sewer lines for Smokey Ridge was withdrawn. Smokey Hollow - Off-Site Sewer - The Board was in receipt of a recommendation from City Engineer Welch to enter into a reimbursement agreement with Mr. Lipps for the off-site sewer line in Smokey Hollow in an amount of $119,776.00. Mr. Swift made a motion that the Board enter into a reimbursement agreement with Mr. Lipps for the off-site sewer line in Smokey Hollow in an amount of $119,776.00. Motion seconded by Mayor Reiman and passed unanimously. Sewer & Water Availabiltiy - Carrington Woods - The Board was in receipt of a recommendation from Mr. Welch to approve water and sewer availabilit~ for Carrington Woods. Mayor Reiman made a motion to approve water and sewer availabiltiy in the amount of 15 E.D.U.s not to exceed an average daily flow of 4500 gallons for each 10/15/86 Page 3 utility per Mr. Welch's recommendation. Motion seconded by Mr. Swift and passed unanimously. Performance Bond Release - Marie Drive Paving-Bauer Commercial Park The Board was in receipt of a recommendation from City Engineer Welch to approve the release of the performance bond for paving of Marie Drive in Bauer Commercial Park. Mr. Swift made a motion to approve Resolution 1-15-86-3, release of performance bond for paving of Marie Drive in Bauer Commercial Park. Motion seconded by Mayor Reiman and passed unanimously. Public Service Indiana - Contract for Street Lights Aperoved July 2, 1986 - The Board was in receipt of a contract from Public Service Indiana for street lights to be installed at the corner of Driftwood Drive and Carey Road and at the corner of Cottonwood Court and Carey Road which the Board had approved at their July 2, 1986 meeting. Mr. Swift made a motion to enter into the contract for the street lights at Driftwood Drive and Carey Road and Cottonwood Court and Carey Road. Motion seconded by Mayor Reiman and passed unanimously. Police Department Promotion - The Board was in receipt of a request rom Police Chief Smith for the promotion of Micheal Dixon from 2nd Class patrolman to 1st Class patrolman effective October 14, 1986. Mr. Swift made a motion to promote Micheal Dixon to the classification of 1st Class patrolman. Motion seconded by Mayor Reiman and passed unanimously. Police Parking Spaces - Mayor Reiman announced that signs have been erected in the city parking lot at the corner of 1st Avenue N.W. and Main Street designating 4 parking spaces for the use of the police department. Sidewalk - Smokey Row Road - Mr. Don Silvey of Commonwealth Engineers presente the Board with plans for the installation of sidewalk along Smokey Row Road between Ironwood Drive and Tulip Poplar Lane on the south side of the road. Following discussion, Mayor Reiman made a motion to authorize advertisment for bids for the sidewalk project on the south side of Smokey Row Road between Ironwood Drive and Tulip Poplar Lane. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 6:45 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER