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HomeMy WebLinkAboutBPW-08-06-86MINUTES OF THE BOARD OF PUBLIC WORKS MEETING AUGUST 6, 1986 The meeting of the City of Carmel Board of Public Works was called to order by Mayor Reiman at 5:15 P.M. Board members Swift and Walker were present. Also present were Steve Andrews, City Attorney, and Clerk-Treasurer representative, Marilyn Martin. Mr. Walker made a motion to approve the minutes of July 16, 1986. Seconded by Mr. Swift. Passed unanimously. OLD BUSINESS ASPHALT MATERIAL BID AWARD - Mr. Swift read letter from Street Commissioner, Lee Dolen. Mr. Dolen recommends awarding the 1986 paving bid to Astro Paving, Inc. of Zionsville, IN as they were the low bidder and met all of the requirements set out in the published notice. Mayor Reiman moved to accept the recommendation and award the paving bid to Astro Paving, Inc. of Zionsville, IN. Seconded by Mr. Walker and passed unanimously. Carmel Science and Technology Park - Chris White Mayor Reiman stated that after discussion with the head of the Dept. of Community Development, the Police Chief and the Fire Chief, and reviewing the supplement to the additional special covenant passed by the Plan Commission - which mentioned three curb cuts - that it was the unanimous decision of the Department Heads to recommend to the Board to allow only one curb cut for safety reasons. Mr. White asked for time to present this recommendation to the developer. Mayor Reiman moved to allow the Cut #2 only into the apartment complex. Seconded by Mr. Swift and passed unanimously. Mr. Swift moved approval of Curb Cuts #4, 5, 6, 7 & 8 in the Carmel Science and Technology Park, Block #3 and Block #8. Seconded by Mr. Walker and passed unanimously. NEW BUSINESS CANCER ROADBLOCK REQUEST - This item was tabled because no one from the Jaycees was present. OFF-SITE SEWER EASEMENTS - SMOKEY KNOLL SUBDIVISION - Dick Fisher. Mr. Fisher stated that he has three of the five easements needed and would like to come back to the Board August 20 meeting and give a final report. GRAY ROAD AND SMOKEY ROAD INTERSECTION - Dick Fisher. Mr. Fisher reported that after various meetings with the public, the Plan Commission and the T.A.C. Committee, he was asked to participate in lowering and repaving of the hill on Gray Road just North of the 08/06/86 Page 2 Smokey Row Road intersection. He proposed that they pay up to 50% of the cost if done in the next three years - if the City of Carmel would share the rest of the cost. Discussion ensued. Mr. Swift moved that the Board accept, in the intersection of Smokey Row Road and Gray Road, the offer of Mr. Fisher to improve and widen the radius on the NW corner to improve the visibility on his property, with the understanding that we keep this on record with the three year offer to additionally go half the cost of cutting away the hill in the actual Grey roadway North of Smokey Row Road, but that we cannot at this time take part in that project for financial consideration. Seconded by Mayor Reiman and passed unanimously. PERMISSION TO PROMOTE POLICE OFFICER - The Board was in receipt of a letter from Police Chief Smith asking approval of promoting Officer Hinerman. Mayor Reiman moved approval to promote Officer Philip Hinerman from 2nd Class Patrolman to 1st Class Patrolman effective August 19, 1986. Seconded by Mr. Walker and passed unanimously. MAIN AND GUILFORD STOPLIGHT - Discussion was made regarding whether the timing could be improved because of the heavy traffic flow during the schools peak time. Further study would be given this item. DRAINAGE EASEMENT ENCROACHMENT - Pool Installation at 13528 Brentwood Lane - Lot 17 Ray Roehling. Mr. Roehling explained proposed plan for requesting an encroachment to install a swimming pool and deck on this property. Discussion ensued regarding Flood Plain information on this property and the encroachment of the decking on the drainage ditch. Mr. Swift moved that Mr. Roehling's request for installation of a pool at 13528 Brentwood Lane be approved. Seconded by Mayor Reiman. Passed 2 to I Mr. Walker voting No. Mayor Reiman moved that the Board go on record to acknowledge that there is a legal responsibility for the owners of Lots 7, 8, 14, 17, 18 and 19 to maintain and otherwise care for the drainage swail or ditch in the Brentwood Subdivision and that it is not the responsibility of the City of Carmel but the responsibility of the individual property owners. Seconded by Mr. Swift and passed unanimously. ROCKY ROCOCO RESTAURANT - Tom Welch, City Engineer explained their request for curb cut and water and sewer availability. Mr. Walker moved to table this request until Mr. Yakimick can appear and clarification is made regarding adjacent lot. Seconded by Mayor Reiman and passed unanimously. 08/06/86 Page 3 STRATFORD CENTER - Tom Welch explained request for sewer and water availability. Mayor Reiman moved to table until further information is obtained. Seconded by Mr. Swift and passed unanimously. PERFORMANCE BOND RELEASE - FOSTER GROVE, SECTION 5 - Tom Welch. Mr. Walker moved to approve release of the performance bond for Foster Grove, Section 5, covering asphalt paving. Seconded by Mr. Swift and passed unanimously. TEMPORARY SEWER AVAILABILITY - PICKETT HOTEL - Tom Welch. Mr. Swift moved that temporary sewer availability for the Pickett Hotel be approved in the amount of 43.67 EDU's not to exceed maximum flow of 13,100 gallons. Seconded by Mayor Reiman and passed unanimously. MEMO TO DEPARTMENT HEADS regarding traffic on 116th Street during construction. Mayor Reiman complimented the construction company for the way it is being handled. SOUTH PLANT CONSTRUCTION CONTRACT - Don Silvey. The Board was in receipt of a package regarding granting of additional time extension of the construction contract. Mr. Silvey explained the contents of the package. Mr. Silvey recommended that a motion be made to enter into contract and sign notices to proceed for Evans Construction Co. for Construction of the Water Quality Control Project Wastewater Treatment Plant Improvements, EPA Project No. C180623 08. Mayor Reiman so moved. Seconded by Mr. Walker and passed unanimously. Mr. Walker moved the Board accept the offer to reduce the cost in the amount of $30,000 with Change Order #1 on the well Installation at Water Treatment Plant #4, Job No. 6302-38-00. Seconded by Mayor Reiman. ALLISONVILLE ROAD CLOSING - Mayor Reiman presented an Advisory Memo from the DOT office of the City of Indianapolis regarding scheduled public information meetings planned to discuss Allisonville Road closing for widening of the road. There being no further business to come before the meeting the same was duly adjourned at 6:50 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER