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Home My WebLink AboutBPW-05-07-86MINUTES OF THE BOARD OF PUBLIC WORKS MEETING May 7, 1986 The meeting of the Board of Public Works was called to order by Mayor Reiman at 5:15 P.M. on April 16, 1986. Board members Walker and Swift, City Attorney Andrews and Clerk-Treasurer Hancock were present. Mr. Swift made a motion to approve the minutes of April 16, 1986. Motion seconded by Mayor Reiman and passed 2-1-0, Mr. Walker abstaining as he was not present. Mayor Reiman made a motion to approve the minutes of April 21, 1986. Motion seconded by Mr. Swift and passed 2-0-1, Mr. Walker abstaining as he was not present. Old Business Easement - Fire Station #3 - Indiana Bell - Mr. Dick Pine from Indiana Bell appeared before the Board to discuss the proposed easement across the property and driveway of Fire Station #3. Discussion ensued regarding the project which runs from Keystone to Haverstick. Mr. Pine explained that most of the construction would be in the utility easement but a portion would be in front of the fire station and the Hensel property. Mr. Hensel stated he did not want Indiana Bell digging near his trees. Mayor Reiman stated the city would have a manhole located east of the fire station near the fence. Following discussion, Mr. Walker made a motion to grant the easement 20 feet in width lying north of parallel with and adjoining the northerly right of way line of 106th Street beginning on the westerly property line and extending eastwardly to the easterly property line, a distance of 162.50 feet more or less. Motion seconded by Mr. Swift and passed unanimously. Street cuts on Wembley North and South and Gray Road were discussed. Mayor Reiman pointed out that the Board had made a motion not to allow open street cuts at their February 19, 1986 meeting and asked representatives of Indiana Bell why they were not proceeding with boring under these roads to install their equipment and get the project along Gray Road finished. Representative Joe ZurSchmiede from Indiana Bell stated that the cost would be excessive to bore under the streets and explained the procedure for repairing the street cuts. Following further discussion, Mr. Walker made a motion that decisions on any and all street cuts be made on an individual basis by the Board after all other means are exhausted and the Board is given data on the proposed cuts. Motion seconded by Mr. Swift and passed unanimously. Mayor Reiman made a motion to deny open road cuts and request Indiana Bell to bore under all roads. Motion seconded by Mr. Swift and passed unanimously. 05/07/86 Page 2 New Business American Heart Association Collection Roadblock - Jennifer Draper from the Heart Association appeared before the Board and requested permission to have a roadblock at the corner of Main and Rangeline on Friday, June 6 from 4:00 P.M. to 6:00 P.M.and Saturday June 7, 1986 from 9:00 A.M. until noon. Mr. Swift asked if the Association had insurance holding the city harmless in the event of an accident. Ms. Draper stated they did and would get a copy of same to the Board. Mr. Swift made a motion that the Heart Association, upon proof of liability insurance releasing the city of liability, be granted permission to hold a collection roadblock on Friday, June 6, 1986 from 4:00 P.M. to 6:00 P.M. and Saturday, June 7, 1986 from 9:00 A.M. until noon. The approved rain dates to be Friday, June 13 and Saturday, June 14. Motion seconded by Mayor Reiman and passed unanimously. Cancer Service of Hamilton County Collection Roadblock - Doug Watkins rom t e Cancer Service of Hamilton County appeared before the Board to request permission for a collection roadblock at the intersection of Main and Rangeline on June 21, 1986. Mr. Watkins was asked about insurance. Mr. Watkins stated he will check with the Board. Mr. Swift made a motion that the Cancer Service, upon proof of liability insurance releasing the City from liability, be granted permission to hold a collection road block on Saturday, June 21, 1986 from 9:00 A.M. to noon. Motion seconded by Mr. Walker and passed unanimously. Proposed Alternate Sewer Route - Mr. Dick Fisher appeared before the Board to request permission for an alternate sewer route from the northwest corner of Smokey and Gray Roads which would run down Gray Road in the easement as an alternate to the previously approved route for hook-on the North-South Interceptor. Following discussion, Mr. Walker made a motion to approve the alternate route but lean heavily that if at all possible to use the original route. Motion seconded by Mr. Swift and passed unanimously. Sertoma Freedom Run - The Board was in receipt of a request from Bob Poppleton, Race Director of the Sertoma Freedom Run, for permission to hold the run through Carmel using the same course as last year. Map of route enclosed. Also enclosed was a copy of the liability insurance. Mr. Walker made a motion to approve the Sertoma Freedom Run for July 5, 1986 per proposed route. Motion seconded by Mr. Swift and passed unanimously. Sewer and Water Availability - Fisher Subdivision - The Board was in receipt of a recommendation from City Engineer Welch for the approval of water and sewer availability for the Fisher Subdivision. Mr. Walker made a motion that water availability in the amount of 176 EDUs not to exceed a daily flow of 52,800 gallons 05/07/86 Page 3 and sewer availability in the amount of 176 EDUs not to exceed a daily flow of 52,800 gallons for the Fisher Subdivision. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made a motion that the availability be granted contingent upon agreement that the area be annexed to the city. Motion seconded by Mr. Walker and passed unanimously. Sewer Availability - 9800 Keystone Lake Office Park - The Board was in receipt of a recommendation from City Engineer Welch for the granting of sewer availability for the 9800 Keystone Lake Office Park. Mr. Walker made a motion to approve sewer availability in the amount of 17.22 EDUs not to exceed a daily flow of 5166 gallons for the 9800 Keystone Lake Office Building. Motion seconded by Mr. Swift and passed unanimously. Subway Shop, 528 Carmel Drive - Additional Capacity for Water and Sewer - The Board was in receipt of a recommendation from City Engineer Welch for the granting of additional water and sewer availability due to a change from retail to restaurant. Mr. Walker made a motion to approve additional water and sewer avail ability in the amount of 1.8 EDUs each not to exceed a daily flow of 540 gallons each. Motion seconded by Mayor Reiman and passed unanimously. Promotion of Probationary Dispatcher - The Board was in receipt of a request from Chief Couts to promote Anthony A. Tracy to the position of regular dispatcher retroactive to May 5, 1986. Mayor Reiman made a motion to grant the promotion of Anthony A. Tracy to the position of regular dispatcher retroactive to May 5, 1986. Motion seconded by Mr. Swift and passed unanimously. Sewer and Water Availability - Woodgate Subdivision - The Board was in receipt of a recommendation from City Engineer Welch for the granting of water and sewer availability to Woodgate Subdivision, Section II and the Swimming Pool and Clubhouse. Mr. Walker made a motion to approve water and sewer availability for single family lots in Woodgate Section II in the amount of 12 EDUs each not to exceed a daily flow of 3600 gallons each and water and sewer availability for the swimming pool and clubhouse in the amount of 5.4 EDUs each not to exceed a daily flow of 1620 gallons each. Motion seconded by Mr. Swift and passed unanimously. Change Order -Signalization - City Engineer Welch appeared before the Board with a change order for signalization which resulted in an $18.00 decrease with Clyde E. Williams for changing loops. Mr. Walker made a motion that the Mayor be allowed to sign the change order. Motion seconded by Mr. Swift and passed unanimously. R.I. Marketing - Reimbursement Checks - The Mayor was in receipt of checks from R.I. Marketing for reimbursement of expenses connected 05/07/86 Page 4 with the fuel leak into the sewers. The Mayor's office had identified the proper funds for the reimbursement. Mr. Swift made a motion to accept the checks as listed and turn same over to the Clerk-Treasurer for proper deposit. Motion seconded by Mayor Reiman and passed unanimously. Contracts & Change Order - Sidewalks - Don Silvey, HNTB presented the Board with contracts With D.R. Childs Corporation for construction of the sidewalks on 126th Street and Main Street which had been previously approved and needing signatures. Mr. Silvey also presented the Board With Change Order #1 which results in a total deduct of $6,103.00. Mr. Swift made a motion to approve Change Order #1 on Job No. 6302-40-00 With D.R. Childs Corporation. Motion seconded by Mr. Walker and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 7:00 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER