HomeMy WebLinkAboutBPW-05-21-86MINUTES OF THE
BOARD OF PUBLIC WORKS MEETING
MAY 21, 1986
The meeting of the Board of Public Works was called to order by
Mayor Reiman at 5:30 P.M. on May 21, 1986. Board members Swift and
Walker were present. Also present was City Attorney Andrews and
Clerk-Treasurer representative M. Martin.
Mr. Walker moved to table approval of the claims. Motion seconded
by Mayor Reiman.
Old Business
Street Lights - 98th Street - Mr. Steve Randall of Nelson Bldg.
Corp. was not present at the meeting so this item was tabled.
New Business
Abandonment of Sewer Easement - John J. Morris spoke before the
meeting requesting the relinquishment of a sewer casement described
as adjoining and paralleling a street that has since been vacated.
Mr. Walker moved the abandonment of the sewer as outlined on the
evidence before the Board at Nappanee Drive and adopting the
correction shown. Motion seconded by Mr. Swift and passed
unanimously.
Mayor Reiman asked approval from the Board to sign for the City.
Approval was given. Mr. Morris will have this recorded and return
copies to the Clerk-Treasurers office.
Alternate Route-off-site Sanitary Sewer - Smokey Hollow - Tom
Welch, City Engineer, explained why an alternate route was needed
and Paul Lipps showed the engineers drawing of same. Discussion
ensued. Mr. Walker made a motion to approve alternate route off-
site sanitary sewer at Smokey Hollow contingent upon the outcome of
their meeting with the highway department. Mr. Swift seconded the
motion, which passed 2-0-l, Mayor Reiman abstaining.
Sewer & Water Availability - Heat Recovery Systems Addition - Tom
Welch, City Engineer recommended that the Board approve
availability for 3200 sq. ft. addition to Heat Recovery Systems
located at 269 West Carmel Drive. Mr. Walker made a motion to allow
sewer and water availability in an amount of .32 EDUs each not to
exceed an average daily flow of 96 gallons. Motion seconded by Mr.
Swift and passed unanimously.
Performance Bond Release - Foster Grove Sec. 5 - Mr. Swift made a
motion to release the performance bonds on the sanitary sewer and
water main in Foster Grove Sec. 5. Motion seconded by Mr. Walker
and passed unanimously.
Carmel Civic Square Phase I - City Engineer Welch recommended that
the Board approve water and sewer availability for the Carmel Civic
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Square Phase I located on Gradle drive based on present consumption
of Fire Station I. Mr. Walker made a motion to allow water and
sewer availability in an amount of 2.48 EDUs each, not to exceed an
average daily flow of 744 gallons for Carmel Civic Square Phase I.
Motion seconded by Mr. Swift and passed unanimously. Mayor Reiman
asked that the bill be paid before construction began.
Carmel Civic Square contract signing - Don Silvey, of HNTB
presented two contracts with J.C. Ripberger Construction Corp., one
being the construction of the Carmel Master Fire Station, parking,
Civic Square and associated improvements. The second being the
improvements inside of the public road right-of-way. Mr. Walker
moved to enter into the Standard Form of Agreement between owner
and contractor with J.C. Ripberger Construction Corp. from
Zionsville and the City of Carmel. Motion seconded by Mayor Reiman
and passed unanimously.
Mr. Walker made a motion to approve Resolution 5-21-86-1, assigning
rights, pursuant to the contract negotiated between the City of
Carmel and J.C. Ripberger Construction Corp. to the Carmel Civic
Square Bldg. Corp. as successor in interest thereto. Motion
seconded by Mayor Reiman and passed unanimously.
Mr. Swift made a motion to approve Resolution 5-21-86-2,
instructing the Clerk-Treasurer of the City of Carmel that payment
from the Carmel Civic Square Bldg. corp. as funds to be utilized as
the City's share of funds for improvement of the Civic square.
Motion seconded by Mayor Reiman and passed unanimously.
a. soil testing - Mr. Swift moved to give HNTB authorization to
arrange for up to $3,000 worth of soil testing to come out of
Carmel Civic Square Phase I Project. Motion seconded by Mr. Walker
and passed unanimously.
116th Street Sewer Project - Don Silvey explained the area covered
from Lakeshore Dr. West to just west of Gray Road. This is to be
advertised and bids received at the second meeting, June 19 and
work to be completed in six to eight weeks. Mr. Walker made a
motion to enter into the contract to proceed with haste on the
116th St. relief sewer. Motion seconded by Mr. Swift and passed
unanimously.
Painting Water Plant No.4 Tank - Don Silvey explained why this tank
needs painting. HNTB submitted proposal for specifications and
services for assisting in performance of related tasks. The
estimated cost is $4,000. Mr. Walker made a motion to enter into
agreement with HNTB to prepare a water tank for painting and for
painting specifications as outlined in letter dated May 21, 1986.
Motion seconded by Mr. Swift and passed unanimously.
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E.H. Hughes Escrow Release - The Board was in receipt of a letter
from HNTB recommending release of $6,000 retainage because pump had
been returned. Mr. Swift made a motion the Mayor be authorized to
release the last of the retainage, $6,000, on the E.H. Hughes
contract of $51,474.44. Motion seconded by Mr. Walker and passed
unanimously. Mr. Walker moved to sign the Certificates of
Completion. Motion seconded by Mr. Swift and passed unanimously.
Request to fill Secretarial Position - DCD - Mayor Reiman
recommended approval to fill secretarial position with starting
date of May 27, 1986 at starting salary of $13,540.00. Motion
seconded by Mr. Swift and passed unanimously.
There being no further business to come before the meeting the same
was duly adjourned at 6:35 P.M.
APPROVED:
JANE A REIMAN, MAYOR
ATTEST:
DOROTHY J HANCOCK, CLERK-TREASURER