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HomeMy WebLinkAboutBPW-05-21-86MINUTES OF THE BOARD OF PUBLIC WORKS MEETING MAY 21, 1986 The meeting of the Board of Public Works was called to order by Mayor Reiman at 5:30 P.M. on May 21, 1986. Board members Swift and Walker were present. Also present was City Attorney Andrews and Clerk-Treasurer representative M. Martin. Mr. Walker moved to table approval of the claims. Motion seconded by Mayor Reiman. Old Business Street Lights - 98th Street - Mr. Steve Randall of Nelson Bldg. Corp. was not present at the meeting so this item was tabled. New Business Abandonment of Sewer Easement - John J. Morris spoke before the meeting requesting the relinquishment of a sewer casement described as adjoining and paralleling a street that has since been vacated. Mr. Walker moved the abandonment of the sewer as outlined on the evidence before the Board at Nappanee Drive and adopting the correction shown. Motion seconded by Mr. Swift and passed unanimously. Mayor Reiman asked approval from the Board to sign for the City. Approval was given. Mr. Morris will have this recorded and return copies to the Clerk-Treasurers office. Alternate Route-off-site Sanitary Sewer - Smokey Hollow - Tom Welch, City Engineer, explained why an alternate route was needed and Paul Lipps showed the engineers drawing of same. Discussion ensued. Mr. Walker made a motion to approve alternate route off- site sanitary sewer at Smokey Hollow contingent upon the outcome of their meeting with the highway department. Mr. Swift seconded the motion, which passed 2-0-l, Mayor Reiman abstaining. Sewer & Water Availability - Heat Recovery Systems Addition - Tom Welch, City Engineer recommended that the Board approve availability for 3200 sq. ft. addition to Heat Recovery Systems located at 269 West Carmel Drive. Mr. Walker made a motion to allow sewer and water availability in an amount of .32 EDUs each not to exceed an average daily flow of 96 gallons. Motion seconded by Mr. Swift and passed unanimously. Performance Bond Release - Foster Grove Sec. 5 - Mr. Swift made a motion to release the performance bonds on the sanitary sewer and water main in Foster Grove Sec. 5. Motion seconded by Mr. Walker and passed unanimously. Carmel Civic Square Phase I - City Engineer Welch recommended that the Board approve water and sewer availability for the Carmel Civic 05/21/86 Page 2 Square Phase I located on Gradle drive based on present consumption of Fire Station I. Mr. Walker made a motion to allow water and sewer availability in an amount of 2.48 EDUs each, not to exceed an average daily flow of 744 gallons for Carmel Civic Square Phase I. Motion seconded by Mr. Swift and passed unanimously. Mayor Reiman asked that the bill be paid before construction began. Carmel Civic Square contract signing - Don Silvey, of HNTB presented two contracts with J.C. Ripberger Construction Corp., one being the construction of the Carmel Master Fire Station, parking, Civic Square and associated improvements. The second being the improvements inside of the public road right-of-way. Mr. Walker moved to enter into the Standard Form of Agreement between owner and contractor with J.C. Ripberger Construction Corp. from Zionsville and the City of Carmel. Motion seconded by Mayor Reiman and passed unanimously. Mr. Walker made a motion to approve Resolution 5-21-86-1, assigning rights, pursuant to the contract negotiated between the City of Carmel and J.C. Ripberger Construction Corp. to the Carmel Civic Square Bldg. Corp. as successor in interest thereto. Motion seconded by Mayor Reiman and passed unanimously. Mr. Swift made a motion to approve Resolution 5-21-86-2, instructing the Clerk-Treasurer of the City of Carmel that payment from the Carmel Civic Square Bldg. corp. as funds to be utilized as the City's share of funds for improvement of the Civic square. Motion seconded by Mayor Reiman and passed unanimously. a. soil testing - Mr. Swift moved to give HNTB authorization to arrange for up to $3,000 worth of soil testing to come out of Carmel Civic Square Phase I Project. Motion seconded by Mr. Walker and passed unanimously. 116th Street Sewer Project - Don Silvey explained the area covered from Lakeshore Dr. West to just west of Gray Road. This is to be advertised and bids received at the second meeting, June 19 and work to be completed in six to eight weeks. Mr. Walker made a motion to enter into the contract to proceed with haste on the 116th St. relief sewer. Motion seconded by Mr. Swift and passed unanimously. Painting Water Plant No.4 Tank - Don Silvey explained why this tank needs painting. HNTB submitted proposal for specifications and services for assisting in performance of related tasks. The estimated cost is $4,000. Mr. Walker made a motion to enter into agreement with HNTB to prepare a water tank for painting and for painting specifications as outlined in letter dated May 21, 1986. Motion seconded by Mr. Swift and passed unanimously. 05/21/86 Page 3 E.H. Hughes Escrow Release - The Board was in receipt of a letter from HNTB recommending release of $6,000 retainage because pump had been returned. Mr. Swift made a motion the Mayor be authorized to release the last of the retainage, $6,000, on the E.H. Hughes contract of $51,474.44. Motion seconded by Mr. Walker and passed unanimously. Mr. Walker moved to sign the Certificates of Completion. Motion seconded by Mr. Swift and passed unanimously. Request to fill Secretarial Position - DCD - Mayor Reiman recommended approval to fill secretarial position with starting date of May 27, 1986 at starting salary of $13,540.00. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting the same was duly adjourned at 6:35 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER