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HomeMy WebLinkAboutBPW-04-02-86MINUTES OF THE BOARD OF PUBLIC WORKS MEETING APRIL 2, 1986 The meeting of the Board of Public Works was called to order by Mayor Reiman at 5:15 P.M. on April 2, 1986. Board member Fred Swift, City Attorney Andrews and Clerk-Treasurer Hancock were present. Mayor Reiman made a motion to table the approval of the minutes of March 19, 1985 until the next scheduled meeting of the Board. Motion was seconded by Mr. Swift and passed unanimously. Old Business Bid Opening for Sidewalks and Well - City Attorney Andrews and Mr. Don Silvey of HNTB opened and read the bids as follows: SEE ORIGINAL MINUTES Mayor Reiman asked Mr. Silvey to review the bids for the well and see if he could give the Board a recommendation at the end of the meeting. New Business Reimbursement for furnishing & setting light pole & fixture North Zone Lift Station - The Board was in receipt of a request from The Brenwick Companies for reimbursement of expenses connected with the lift station at Summer Trace and a letter from Tom Welch, City Engineer recommending same. Following discussion, Mayor Reiman made a motion to reimburse The Brenwick Companies the amount of $1,447.44 as reimbursement of costs expended on the lift station for the north zone at Summer Trace for the pole light and fixture. Motion seconded by Mr. Swift and passed unanimously. Approval of Construction Plans for Phase I - Carmel Science & Technology Park (Carmel Drive and Hancock Street ) - Mr. Chris White presented the Board with the proposed route and plans for Carmel Drive from Gradle Park to Old Meridian through the Carmel Science & Technology Park. Mr. White also requested stop signs for a stop sign on Guilford where Carmel Drive will cross it and a 4 way stop at Carmel Drive and Old Meridian. Mayor Reiman stated the Board would work with the Engineer and the Council would dictate the stop signs through ordinances. Following discussion, Mayor Reiman made a motion to approve the construction plans for Phase I which is Carmel Drive from Gradle Park to Old Meridian being a 4 lane, curbed, striped road and Hancock Street which will be a 30 feet, 2 lane road, Mr. White is to check with the City engineer on the design of the curb. Motion seconded by Mr. Swift and passed unanimously. Approval of Construction Plans of Carmel Drive from Old Meridian to U.S. 31 Mr. Joe Sims of Mid-States Engineering presented the plan for the construction of Carmel Drive from Old Meridian to U.S. 31 04/02/86 Page 2 and explained that the proposal included repaving of Pennsylvania from Carmel Drive to Summer Trace. The road will be 4 lanes with a 4 curbed center. Mr. Swift made a motion to approve the construction plans for Carmel Drive from Old Meridian to U.S. 31 and the paving of Pennsylvania Street from Carmel Drive to Summer Trace. Motion seconded by Mayor Reiman and passed unanimously. Mayor Reiman stated that both of the above projects were being done by private developers for the residents of Carmel and that it was greatly appreciated. City of Carmel/Clay TownshiP Fire and Zoning Agreements for 1986 - The Board was in receipt of the agreements between the City of Carmel and Clay Township for the funding of the fire department and the administration of the zoning laws. Mr. Swift made a motion to approve the Agreement between the City of Carmel and Clay Township for Zoning. Motion seconded by Mayor Reiman and passed unanimously. Mr. Swift stated that the fire contract again did not address the funding of fire pension payments when the firemen under the old pension retired and it became necessary to pay into the pensions. The Board asked Attorney Andrews to draft a paragraph which would set forth the responsibilities of financing the pension when that time arrives. Mr. Swift made a motion to approve the fire agreement between the City of Carmel and Clay Township with paragraph four being amended to read as follows: "4. The only monetary liability of the Township to the City will be to pay the contract payments as hereinafter set forth, except that the Township shall pay the City a proportionate share of the retirement costs incurred by the City for any retiring fire personnel during the contract period. The proportionate share of the Township shall be the ratio based upon the Township assessed valuation computed to the City's assessed valuation as they relate to the total of the two.". Motion seconded by Mayor Reiman and passed unanimously. R.I. Marketing (Imperial)- Receipt of Checks - Mayor Reiman informed the Board that checks had been sent to cover the costs of the gasoline in the sewers from R.I. Marketing. The Mayor stated this took care of all obligations except the City still is to install a sleeve in the storm sewer and R.I. Marketing is to reimburse the costs of installation of the sleeve up to a limit of $1400.00. Board of Works Correspondence to E. H. Hughes Construction Company Mayor Reiman presented the Board with a copy of a letter sent to Mr. Grant Morton, President of E.H. Hughes Company and asked that the letter be made a part of the record. (Letter dated March 31, 1986 attached) Street Cuts- Mr. Swift noted that some of the street cuts previously made and repaired had sunk and asked that the city 04/02/86 Page 3 engineer's office check to see who had done them and contact the people to have them repair the cuts properly. Mr. Silvey came back to the Board after reviewing the bids for the construction of the new well during the meeting. Mayor Reiman asked Mr. Silvey if he felt comfortable making a recommendation at this time. Mr. Silvey stated he would feel more comfortable if he could have more time. Mayor Reiman made a motion to refer the bids for the well to Mr. Silvey for review and recommendation at the next scheduled meeting of the Board. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 6:45 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER