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Home My WebLink AboutBPW-04-16-86MINUTES OF THE BOARD OF PUBLIC WORKS MEETING APRIL 16, 1986 The meeting of the Board of Public Works was called to order by Mayor Reiman at 5:15 P.M., April 16, 1986, with Board member Swift and Clerk-Treasurer Hancock present. Mr. Swift made a motion to approve the minutes of April 2, 1986. Motion seconded by Mayor Reiman and passed unanimously. Award of Bids for Well and Sidewalks - The Board was in receipt of a recommendation from Mr. Don Silvey, HNTB, to accept the bid for the installation of a well as submitted by Bastin-Logan. Mayor Reiman made a motion to accept the bid of Bastin-Logan Water Service, Franklin, IN. Motion seconded by Mr. Swift and passed unanimously. The Board was in receipt of a recommendation from Mr. Don Silvey, HNTB, to accept the bid of D.R. Childs for the installation of the sidewalks put out for bid. Mr. Swift made a motion to accept the bid of D.R. Childs-Corporation Zionsville, IN for the installation of sidewalks as per bid. Motion seconded by Mayor Reiman and passed unanimously. Carmel-Clay School System A. City Engineer Welch reported to the Board that the Carmel- Clay School System had paid fees as follows: Water Connection: $9,544.50; exempt from Water Availability; Sewer Connection, $2,179.50; Sewer Availability $13,790.00 and Meter Installation $10.00. Mr. Welch also reported that the school corporation elected to enter into a reimbursement agreement with the Board of Public Works for off-side water and sewer. Mr. Welch recommended the Board agree to enter into a reimbursement agreement for the off-site water main in the amount of 50% of $22,700 or $11,350 and a reimbursement agreement for the off-site sewer main in the full amount of $21,200. Mr. Swift made a motion to enter into a reimbursement agreement with the Carmel-Clay School Corporation for the off-site water main in the amount of $11,350.00. Motion seconded by Mayor Reiman and passed unanimously. Mayor Reiman made a motion to enter into a reimbursement agreement with the Carmel-Clay School Corporation for off-site sewer main in the amount of $21,200.00. Motion seconded by Mr. Swift and passed unanimously. B. City Engineer Welch stated the Carmel-Clay School Corporation has requested water and sewer availability for an addition to the Carmel Junior High School. Mayor Reiman made a motion to approve water availability for the Carmel Junior High in the amount of 14.38 E.D.U.s not to exceed an average daily flow of 4,314 gallons and approve sewer availability in the amount of 14.38 E.D.U.s not 04/16/86 Page 2 to exceed an average daily flow of 4,314 gallons. Motion seconded by Mr. Swift and passed unanimously. NEW BUSINESS Final Plat Approval - Mohawk Crossing Sec. 6 - Mr. Joe Sharp appeared before the Board with the final plat for Mohawk Crossing Sec. 6. The Plan Commission had signed same. Mr. Swift made a motion to approve the final plat for Mohawk Crossing Sec. 6. Motion seconded by Mayor Reiman and passed unanimously. Carmel Commercial Park (Gradle Park) Mr. Dennis Grumpp appeared before the Board to ask for approval of a commercial curb cut located on Gradle Drive and for water and sewer availability for Carmel Commercial Park, Phase I. Following discussion, Mr. Swift made a motion to approve the commercial curb cut on Gradle drive. Motion seconded by Mayor Reiman and passed unanimously. Mr. Swift made a motion to approve water availability for Carmel Commercial Park, Phase I in an amount of 1.93 E.D.U.s not to exceed an average daily flow of 579 gallons and sewer availability in the amount of 1.93 E.D.U.s not to exceed an average daily flow of 579 gallons. Motion seconded by Mayor Reiman and passed unanimously. Sewer and Water Availability - Woodfield Sec. 4 & 5 - The Board was in receipt of a recommendation from City Engineer We c to approve water and sewer availability for Woodfield Sec. 4 & 5. Mr. Swift made a motion to approve water availability for Woodfield Sec. 4 & 5 in an amount of 71 E.D.U.s not to exceed an average daily flow of 21,300 gallons and sewer availability in an amount of 71 E.D.U.s not to exceed an average daily flow of 21,300 gallons. Motion seconded by Mayor Reiman and passed unanimously. Performance Bond Release - Cool Creek North, Sec 14 - The Board was in receipt of a recommendation from the City Engineer to release the performance bond for Cool Creek North, Sec. 14 for monuments and markers. Mr. Swift made a motion to approve Resolution 4-16-86- 1, Release of Performance Bond for Monuments and Markers in Cool Creek North, Sec. 14. Motion seconded by Mayor Reiman and passed unanimously. Commercial Drive Cut - O'Malia's Bakery - The Board was in receipt of a request from O'Malia s Bakery for a commercial cut onto 1st Avenue S.W. Following discussion, Mr. Swift made a motion to approve the requested commercial cut onto 1st Avenue S.W. for O'Malia's Bakery. Motion seconded by Mayor Reiman and passed unanimously. Easement - Fire Station #3 - Indiana Bell - The Board was in receipt of a request from Indiana Bell Telephone for an easement in front of Fire Station #3 on 106th Street. Following discussion, Mayor Reiman stated she would like to talk to Indiana Bell about 04/16/86 Page 3 the entire project as there would be many trees destroyed along the proposed route. Mayor Reiman made a motion to table action on this item. Motion seconded by Mr. Swift and passed unanimously. Reimbursement Agreement Signatures - Woodgate Subdivision - The Board signed reimbursement agreements for off-site water and sewer mains which they had approved at the meeting of March 19, 1986. Water Utility Account 665 - Engineer's Budget - The Board was in receipt of a request from City Engineer Welch requesting an additional $3,000.00 in his budget for equipment repairs from water utility funds account 665. The Board stated this was a request for the Council but that they would recommend to the Council that this appropriation be made. Mr. Swift made a motion to recommend an additional appropriation from the water utility in the amount of $3,000.00 into the Engineers budget for equipment repair. Motion seconded by Mayor Reiman and passed unanimously. Sewer and Water Availability - Church of God Addition - The Board was in receipt of a recommendation from City Engineer Welch to approve water and sewer availability for the addition to the Church of God on Guilford Avenue. Mr. Swift made a motion to approve water availability for the Church of God in an amount of .21 E.D.U.s not to exceed an average daily flow of 63 gallons and sewer availability in an amount of .21 E.D.U.s not to exceed an average daily flow of 63 gallons. Motion seconded by Mayor Reiman and passed unanimously. Permission to Close Street - Woods Wire - The Board was in receipt of a request from Woods Wire Products to close Third Avenue S.W. on Sunday, May 4th for their Open House. Mr. Swift made a motion to close Third Avenue S.W. at Woods Wire on Sunday, May 4, 1986 between the hours of 12:45 and 5:30 P.M. Mayor Reiman seconded the motion which passed unanimously. Permission to fill vacant position in Department of Community Development The Board was in receipt of a request from the Director of the Department of Community Development seeking permission to fill the vacant position of receptionist in his department. Mr. Swift made a motion to allow the Director of Community Development to fill the vacated position in his department. Motion seconded by Mayor Reiman and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 6:25 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER