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HomeMy WebLinkAboutBPW-03-05-86MINUTES OF THE BOARD OF PUBLIC WORKS MARCH 5, 1986 The meeting of the Board of Public Works was called to order by Mayor Reiman at 5:15 P.M. on March 5, 1986 with Board members Fred Swift and Billy Walker present. Also present was City Attorney Andrews and Clerk-Treasurer Representative, Martin. Billy Walker moved to approve the minutes of February 19, 1986. Fred Swift seconded and passed unanimously. CONSTRUCTION OF SOUTH SEWER PLANT - AWARD BID - Don Silvey stated that the packets handed out to the Board members include a letter of recommendation, a Bid Tabulation, copies of pertinent sections of the Specifications, including the Advertisement for Bids and the Instructions to Bidders, as well as copies of two of the bids that were pertinent. Mr. Silvey stated that after review of the five bids received, three of the five bids were considered non- responsive in accordance with the specifications, based upon the pertinent section of the Specifications and the Instructions to Bidders which was Section 1.19, which is Award of Contract. Primarily, Paragraphs A and B were the basis for review of responsiveness. Based on that review, recommending the award to the low, responsive, responsible, bidder and that being the Evans Construction Co., Inc. The low dollar base bid bidder was E. H. Hughes Co., Inc. at the bottom of their bid and on the Bid Tabulation Sheet, line 1/A Cost, the amount was non-reasonable. Also on Page 8 where the bidder is requested to fill in the names of specific equipment that would be supplied, two of the pieces of equipment in that particular bid were left blank. Of the other two bidders that were considered non- responsive one was CBI Na-Con, Inc. who likewise had a number that was non-responsive. Huber, Hunt & Nichols, Inc. left some of the mandatory information, or necessary information, for minority business enterprise blank. Mayor Reiman moved to recommend that the contract be awarded to the low, responsive, responsible bidder, Evans Construction Co., Inc. of Westfield, IN with a base bid of $4,709,800.00. Seconded by Fred Swift. Passed unanimously. PSI - ELECTRIC POLE LINE EASEMENT - Don Silvey explained that PSI was moving one of their lines to the North end of the property at Gradle Drive. Fred Swift moved approval contingent upon Don Silvey checking further. Seconded by Mayor Reiman. Passed unanimously. EASEMENT - CRICKET KNOLL - Tom Welch The Board was in receipt of a letter requesting extension of an 8" Sewer along Cricket Knoll Lane, where the lot was subdivided. 03/05/86 Page 2 Mayor Reiman moved to accept the utility easement for Cricket Knoll. Seconded by Billy Walker. Passed unanimously. QUOTES FOR WATER AND SEWER UTILITIES - Jim Dougherty read quotes from the following: METERING STATIONS - SEWER--SEE ORIGINAL MINUTES Mayor Reiman recommended that the Utility Manager and the Mayor have a discussion regarding these quotations and moved that this item be tabled till the next Board meeting. Seconded by Fred Swift. Passed unanimously. SEWER AND WATER AVAILABILITY - CARMEL CLAY EDUCATIONAL SERVICE FACILITIES - David Anderson gave background information regarding what has been done previous to this time. Discussion ensued regarding charges for availability. Mayor Reiman handed out a letter from James & Assoc. with which she was very displeased. Mayor Reiman moved that the Board take this under advisement and continue to look for an answer for Dave Anderson and advise him by mail. Seconded by Fred Swift. Passed unanimously. ED MARTIN ACURA DEALERSHIP - Tom Welch and Mayor Reiman moved approval to Indianapolis Water Company because they are in that area. Carmel does not serve that area. Seconded by Billy Walker. Passed unanimously. Jim Nelson, representing Edmund W. Martin and representing the Bauer Family was Mr. Stan Neal from Weigh Engineers. Mr. Nelson stated that on January 30, 1986 the Carmel Board of Zoning Appeals approved a special use application for the construction and operation of two matching Automobile Dealerships on 7.88 Acres which is part of Bauer commercial Park. He showed a site plan of Bauer Commercial Park showing the location. He is requesting sewer availability and then Mr. Neal discussed the streets and dedication of the streets in all of Bauer Commercial Park. Billy Walker moved approval of 6.32 EDU's - average daily flow of 1,896 gallons. Seconded by Fred Swift. Passed unanimously. Fred Swift moved that the proposed dedication of Marie Drive from 96th Street to Bauer Drive West as proposed, be approved by this Board. Seconded by Billy Walker. Passed unanimously~ RESOLUTION 3-5-86-1, PERFORMANCE BOND RELEASE - EDEN VILLAGE - Tom Welch. Billy Walker moved the approval of the performance bond in the amount of $33,000 covering streets in Eden Village. Seconded by Mayor Reiman. Passed unanimously. 03/05/86 Page 3 CLAY WASTE REGIONAL DISTRICT - Mr. Kiphart stated that Max Moore, a member of the Clay Regional Sewer District Board, was requesting construction of a temporary trailer to be used as an office for the Clay Waste Regional District at ~0755 N. College Avenue. Billy Walker moved approval of same. Seconded by Mayor Reiman. Passed unanimously. IAAC MARCH RUN - INDY RUNNERS, INC. - The attached letter and verification of insurance is noted for the record. CARMEL SCIENCE & TECHNOLOGY PARK - Mayor Reiman recommended that the Carmel Science & Technology Park be given permission to seek water from the Indianapolis Water Co. and be relieved of seeking water from the City of Carmel Water Co. Seconded by Billy Walker, Passed unanimously. There being no further business to come before the Board, the meeting was adjourned at 6:30 P.M.. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER