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HomeMy WebLinkAboutBPW-11-04-87MINUTES OF THE BOARD OF PUBLIC WORKS MEETING November 4, 1987 The meeting of the Board of Public Works was called to order at 5:15 P.M. on November 4, 1987 by Mayor Reiman with Board members Swift and Walker present. Also present were City Attorney Andrews and Clerk-Treasurer Hancock. Mayor Reiman made a motion to approve the minutes of October 21, 1987. Motion seconded by Mr. Swift and passed unanimously. Old Business Award of Bids - Salt Chemicals, Meters - The Board was in receipt of a recommendation from Jim Dougherty, Utilities Manager for the award of bids for sale, chemicals and meters. Mr. Walker made a motion to accept the recommendations of Mr. Dougherty and award the bid for salt be award to Domtar, the bid for floride and chlorine to Jones Chemical, the bid for 5/8 x 3/4 meters to Badger and for 1' meters to Sidener. Motion seconded by Mayor Reimanand passed unanimously. Discission of Reimbursement - Smokey Knoll Lift Station - Mr. Dick Fisher, Safco Development, appeared before the Board and requested reimbursement of monies paid to install a trunk sewer serving Carmel and surrounding area located at Smokey Knoll. Ci~y Engineer, Tom Welch stated he had reviewed the request and recommended that the Board reimburse Mr. Fisher in an amount of $114,149.00. This is a portion of Mr. Fisher's request and Mr. Welch pointed out that a reimbursement agreement had not been entered into prior to installation of the sewer lines and lift station. Following discussion, Mr. Swift made a motion to reimburse Mr. Fisher, Safeco Development the sum of $114,149 and reiteraeed that only due to the overwhelming cooperation on this project between the Board and developer and due to the time-consuming negotiations for easement, which turned out fruitless, through no fault of the developer, that only because of these events, is the Board approving any reimbursement after the fact and henceforth, it will continue to be the Board's policy to enter into reimbursement agreements with the dollar amount so stated before the work begins on projects that are to be reimbursed. Motion seconded by Mayor Reiman and passed 2-1, Mr. Walker voting nay. Purchase of Unused Right-of-Way - The Board was in receipt of a letter from City Engineer Welch stating that pursuant to instructions from the Board at its October 15, 1986 meeting, he had established a fair market value for the property of approximately 1/3 acre created by improvements made to 126th Street. Mr. Welch reported that the property is almost completely covered by easements, is unbuildable and of no value except to the abutting property owner for additional lawn~ (Copy of minutes of October 15, 1987 and Mr. Welch's letter of November 4, 1987 attached) Mr. Walker made a motion to sell the property at 201 7th Street SE to Mr. Raymond Owens for the sum of $1.00 and have Mr. Owen's attorney prepare the deed for same. Motion seconded by Mayor Reiman and passed unanimously. New Business Resolution - Overtime Appropriation - Utility Manager Dougherty appeared before the board and requested an additional appropriation to cover the expenses of overtime for the Pan Am Games and the Sesquicentennial. Mayor Reiman made a motion to approve Resolution 11-4-87-1, additional appropriation of $8,564 from the water utility into the utilities budget and $8445.00 from the wate~ utility into the engineer's budget. Motion seconded by Mr. Swift and passed unanimously. Resolution - Replace Sewer Line to Protect Well #11 - Utility Manager Dougherty explained that well #11 is near a sewer line on,Gray Road and to comply with the rules of the State Board of Health, the sewer pipe needs to be re-laid with cast iron ductile pipe. Mr. Walker made a motion to approve Resolution 11-4-87-2, authorizing re-laying the sewer pipe with cast iron ductile pipe on well #11 and increase the depreciation account 311.11 in the amount of $13,590 to cover the cost of the project. Motion seconded by Mr. Swift and passed unanimously. Resolution - Replace Sewer Line to Protect Well #12 - Mr. Dougherty explained that the above situation also related to Well #12. Mr. Walker made a motion to'approve Resolution 11- 4-87-3 authorizinR the cast iron pipe to.be laid and the water depreciation account 314 be increased to cover the $25,000 cost of the project. Motion seconded by Mr. Swift and passed unanimously. Resolution - Increase Electric Power and Insurance'Appropriations - Mr. Dougherty explained that appropriations for the 1987.budget for electric power for pumping and insurance would fall short due to increased costs. Mr. Swift made a motion to approve Resolution 11-4-87- 4, increasing water account 623 in the amount of $12,000, water account 924 insurance in the amount of 5925 and sewer account 798 insurance in the amount of 9948. Motion seconded by Mayor Reiman and passed unanimously. Reimbursement of Water Main Extension - Stonehedge Estates to Circle Drive - The Board was in receipt of a letter from City Engineer Welch stating the off-site water main extension has been completed and.,recommending that the Board instruct the preparation of a claim in the amount of $8611.42 per agreement with Mr. Wilson dated September 16, 1987. Mr. Walker made a motion to approve the reimbursement of $8611.42 to Mr. Thomas Wilson pursuant to reimbursement agreement between the City and Mr. W'ilson dated September 16, 1987. Motion seconded by Mr. Swift and passed unanimously. Reimbursement Agreement for Oversizing 10" Water Main - Copperwood - City Engineer Welch stated the City had requested that Mr. Dunkerly to versize a water main in Copperwood development from a 6" to 10" to meet the master plan requirements for future development. Mr. Walker made a motion to enter into a reimbursement agreement with Mr. Dunkerly for the oversizing of water main in Copperwood in the amount of $7740.42. Motion seconded by Mayor Reiman and passed unanimously. Vacate Sanitary Sewer Easement - Cedar Lake Section II - City Engi~eer Welch explained to the Board that the City of carmel and Phillip A Dyer entered into an easement for the maintenance of sewer lines across property owned by Mr. Dyer when Cedar Lake Section I was developed. Now that Section II is being developed, the city will have access to maintain the sewer line and the easement can be vacated. Mr. Walker made a motion to enter into an agreement with Phillip Dyer and Patricia Dyer to vacate a the sewer easement. Motion seconded by Mr. Swift and passed unanimously. Performance Bond Release - Mohawk Crossing, Section I - The Board was in receipt of a recommendation from City Engineer Welch to release performance bond for monumunts, markers and street signs in Mohawk Crossing, Section I. Mr. Walker made a motion to approve Resolution 11-4-87-5, release of performance bond for monuments, markers and street signs in Mohawk Crossing Section I. Motion seconded by Mayor Reiman and passed unanimously. Tree Removal Request - The Board was in receipt of a request from Gene Newcombe for permission to remove a walnut tree on the alley easement at 130 North Rangeline Road. Mayor Reiman stated the street commissioner had checked the location of the three and determined that the tree was 2/3 on Mr. Newcombe's property. Mayor Reiman made a motion that Mr. Newcombe be permitted to remove the tree at his expense. Motion seconded by Mr. Walker and passed 2-1 Mr. Swift voting nay. Employee Replacement - The Board was in receipt of a request from Mr. Kiphart, Director of Community Development for permission to fill a vacancy in the department at the position of Assistant Director II. Mayor Reiman made a motion to approve the hiring of Richard Brandau to fill the vacancy in the position of Assistant Director II, said employment to be effective November 17, 1987. Motion seconded by Mr. Swift and passed unanimously. Training Agreement - The Board was in receipt of a Training Agreement to be entered into between the Carmel Police Department and an officer of the department concerning educational opportunities for the officer. City Attorney Andrews had prepared said training agreement and offered it to the Board of Public Works for their approval for use within the police department. Mr. Walker made a motion to adopt said Training Agreement as a contract to be entered into by the police department and officer being trained for advanced training to become a department document. Motion seconded by Mr. Swift and passed unanimously. Jenn's Grill Inn/Browning Agreement- Mayor Reiman made a motion to add an addendum to the minutes of October 21, 1987, that whereas the Board said that Atrium Construction would have twelve months after the opening of the Grille Inn, that the time limit be changed to October 1, 1988. Motion seconded by Mr. Swift and passed unanimously. There being no further business, the meeting was adjourned.