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HomeMy WebLinkAboutBPW-11-18-87MINUTES OF THE BOARD OF PUBLIC WORKS MEETING November 18, 1987 The meeting of the Board of Public Works was called to order by Board member Swift at 5:15 P.M. on November 18, 1987 with Board member Walker also present. Also present were City Attorney Andrews and Clerk Treasurer Hancock. Mr. Swift made a motion to correct the minutes of November 4, 1987, to show that Mr. Swiftvoted nay on the motion to permit Mr. Newcombe to remove a walnut tree partially on city property and approve the minutes as corrected. Motion seconded by Mr. Walker and passed unanimously. Mr. Walker made a motion to approve the claims dated November 18, 1987 on pages one through 14 in a total amount of 1,842,373.56. Motion seconded by Mr. Swift and passed unanimously. New Business Final Plat Approvals (a) Smokey Ridge, Sections 2 & 3 - Mr. Craig Sharpe appeared before the Board with the Secondary PIats for Sections 2 & 3 in Smokey Ridge. The plats had been signed by the Plan Commission. Mr. Walker made a motion to approve the secondary plats for Smokey Ridge, Sections 2 & 3. Motion seconded by Mr. Swift and passed unanimously. (b) Woodgate Section 3 - Mr. Stu Huckleberry appeared before the Board for approval of the secondary plat for Woodgate Section 3. The plat had the proper signatures from the Plan Commission. Mr. Walker made a motion to approve the secondary plat for Woodgate, Section 3. Motion seconded by Mr. Swift and passed unanimously. c) Woodfield Section 4 Replat - Mr. Stu Huckleberry also presented the replat of Woodfield Section 4 for approval. The replat had been signed by the Plan Commission. Mr. Walker made a motion Lo approve the repl~t o~ Wood~ield SecLion 4. Motion seconded Mr. Swift and passed unanimously. Mayor Reiman entered at this time. Sewer & Water Availability - Hall & House Lumber Company City Engineer Welch recommended the approval of water and sewer availabilily for Hall and House Lumber Company, 522 South Rangeline Road. Mayor Reiman made a motion to allow sewer and waLer availabiliLy in the amount ol 2.09 EDUs not to exceed an average daily flow of 627 gallons for each the water and sewer for Hall and House Lumber Company, 522 South Rangeline Road. Motion seconded by Mr. Walker and passed unanimously. Performance Bond Releases (a) Hunters Creek South, Sections 4 & 5 - City Engineer Welch recommended the release of performance bond for Hunters Creek South Section on sanitary sewer. Mayor Reiman made a motion to approve Resolulion 11-18-87-1, release of performance bond for sanitary sewers in Hunter Creek South, Section 4. Motion seconded by Mr. Walker and passed unanimously. Mr. Walker made a motion to approve Resolution 11-18-87-2, release of per formance bond in Hunters Creek South Section 5 for sanitary sewers. Motion seconded by Mr. Swift and passed unanimously. (b) City Engineer Welch recommended release of performance bonds for water lines and storm sewers in Woodfield Section 4. Mr. Walker made a motion to approve Resolution 11-18-87-3, release of performance bonds for water lines and storm sewers in Woodfield Section 4. Motion seconded by Mr. Swift and passed unanimously. (c) Mr. Welch recommended approvai of the release of performance bonds for sanitary sewers in Thistlewood Section 3. Mr. Walker made a motion to approve Resolution 11-18-87-4, release of performance bonds for sanitary sewers in Thistlewood Section 3. Motion seconded by Mr. Swift and passed unanimously. (d) Mr. Welch recommended approval of release of performance bonds for water mains in Woodcreek section 3. Mr. Walker made a motion to approve Resolution 11-18-87-5, release of performance bond for water mains in Woodcreek Section 3. Motion seconded by Mr. Swift and passed unanimously. (e) Mr. Welch recommended approval of release of performance bonds for storm sewers in Carrington Woods. Mr. Walker made a motion to approve Resolution 11-18-87-6, release of performance bonds for storm sewers in Carrington Woods. Motion seconded by Mr. Swift and passed unanimously. Additonal Adiustment for Reimbursement - Water Mains - Connerwood - City Engineer Welch explained to the Board that following the last Board of Works meeting Mr. Welch and Mr. Dunkerly, developer of Copperwood had a conversation wherein Mr. Welch requested that Mr. Dunkerly extend the 10" water line east an additional 263 lineal feet to the east property line of Copperwood in order to be consistent with the City's master plan. Mr. Dunkerly agreed to this request. Mr. Welch requesLed the Board revise the reimbursement agreement with Mr. Dunkerly to add the costs of extending the 10' water line and additional 263 lineal feet. Mr. Walker made a motion to revise the reimbursement agreement with Mr, Dunkerly to add an amount of $3708.30 for the extra water line making the total of the reimbursement agreement $11,448.72. Motion seconded by Mayor Reiman and passed unanimously. Carmel Police Department - Automatic Promotion - Zellers - The Board was in receipt of a request from Chief Smith for the promotion of Timothy Zellers from 2nd Class Patrolman to Ist Class Patrolman. Mayor Reiman made a motion to promote patrolman Zellers effective December 1, 1987. Motion seconded by Mr. Swift and passed unanimously. Department of Community Development - Request to Re~lace Employee - The Board was in receipt of a request from Director Kiphart of the Department of Community Development to fill a vacancy in the position of draftsperson/technician. Mayor Reiman made a motion to approve the Director of the Department of Community Development to fill the vacancy in ~ position of draftsperson/technician with Mr. Jerry Spicklemire with a starting date of November 17, 1987. Motion seconded by Mr. Swift and passed unanimously. Sesquicentennial Signs - Mayor Reiman stated the signs relating to the celebration of Carmel's sesquicentennial at the city limits would be taken down and presented to Fran Shoup, Chairman of the Carmel Sesquicentennial for distribution to the Sesquicentennial commission. Extended Vacation Days 1987-1988 - Mayor Reiman reviewed the unused vacation time for city employees (letter attached). Mr. Walker made a motion to approve the payment of 23 days of vacation for Myra Bailey, and the carry over of 3 vacation days for Harvey Kirby, 7 days for Ruth Campbell, 5 days for Boone Clark and 3 days for Claude Coyle. Motion seconded by Mr. Swi~t and passed unanimously. Amendment to Municipal Wastewater Service Agreement between the City of Carmel and the Clay Township Re~ional Waste District - Mr. Don Silvey presented an amendment to the municipal wastewater service agreement between the City of Carmel and the Clay Township Regional Waste District setting forth the date that wastewater was accepted for treatment by Carmel, an attachment of Exhibit A for calculation of wholesale rate for operation and maintenance costs and for reDlacement cost on e~uipment, revised rates for the CTRWD and ratifying the remainder of the agreement. Mayor Reiman made a motion to approve the Second Amendment to the Municipal Wastewater Service Agreement Between the City of Carmel and the Clay Township Regional Waste District. Motion seconded by Mr. Walker and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned.