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HomeMy WebLinkAboutBPW-10-07-87MINUTES OF THE BOARD OF PUBLIC WORKS MEETING OCTOBER 7, 1987 The meeting of the Board o$ Puhlic Works was called to order by Board member Fred Swift at 5:15 p.m. on October 7, 1987. Also present was Board member Billie Walker, City Attorney Andrews and Asst. Clerk-Treasurer Hiatt. Mr. Walker made a motion to approve the minutes of August 19 and Sept. 16, 1987. Motion seconded by Mr. Swift and passed unanimously. Bids - The bids were opened for Rock salt and read as follows: SEE ORIGINAL MINUTES Mr. Walker made a motion to refer the bids to Utilities Manager, Jim Dougherty, and for him to come back at the next meeting with a recommendation Motion seconded by Mr. Swift and passed unanimously. The bids were opened for Chlorine Gas and Sodium Fluoride and read as follows: SEE ORIGINAL MINUTES Mr. Walker made a Motion to refer the bids to Utilities Manager Dougherty and to come back at the next meeting with a recommendation. Motion seconded by Mr. Swift and passed unanimously. The bids were opened for Water Meters and read as follows: SEE ORIGINAL MINUTES Filming on Streets - Mr. Bradley B. Chambers from Maris Entertainment Group and Mr. Howie Roque, Special Effects Coordinator appeared before the Board to request permission to perform a controlled explosion at a residence in the Woodlands subdivision on a City street. Mr. Chambers stated the Fire Dept. and the Police Dept. had been notified and would both be on the premises during the incident. A~torney Andrews made note that the insuranc~ policy did not name the City as insured and only listed $5,000 as a medical expense to any one person. Attorney Andrews asked that Maris Entertain- - ment Group Co. insurer give him a call to clear up and clarify any questions there might be regarding these questions. Mr. Walker made a motion to allow Maris Entertainment Group to do the filming providing the insurance ramifications be satisfied with the City Attorney and naming the City as insured. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift wanted to make sure all the residents in the area were aware of what was to happen. Carmel Dad's Club Alterations - Mr. George Faerber, of the Carmel Dad's Club appeared before the Board with plans to apply new siding and replacement windows to the Carmel Dad's Club and at no cost to the City. Mr. Faerber stated the work would begin towards the end of Dec. or 1st part of Jan. Mr. Walker made a motion to allow Mr. Faerber to place siding and install new windows at the Carmel Dad's Club, providing that the building would retain its historical look. Motion seconded by Mr. Swift and passed unanimously. Temporary Assistant to Mayor Reima n - As just an informational point, the Board was in receipt of a letter from Mayor Reiman informing them that she had hired Judy Funk on a temporary part-time basis as of Oct. 2, 1987. Commercial Drive Cut - Newcombe - 130 N. Ran~e Line Rd. - The Board was in receipt of a letter from City Engineer, Tom Welch, in behalf of Mr. Newcombe who was requesting a commercial curb cut onto an alley that connects North Range Line Road and 1st Ave. at an existing building, located at 130 N. Range Line Rd. Following discussion, Mr. Walker made a motion that the Board will consider the curb cut after Mr. Newcombe gets a variance and the necessary papers together stating same. Motion seconded by Mr. Swift and passed unanimously. Discussion on Reimbursement for Smokey Knoll Lift Station & Force Main The Board was in receipt of a letter from City Engineer Welch and Dick Fisher of Safco Development requesting reimbursement for the Smokey Knoll Lift Station and Force Main that terminates at the North South Interceptor on 126th Street. Mr. Welch's concern was that as development extends east and the sewer is finally built, where will the money come from to pay twice for a sewer serving the same area. Following discussion, Mr. Walker made a motion to table this item and have Mr. Fisher come back with the necessary back-up iIl the sequence of how events occurred in the design and building of the sanitary sewer and lift station. Motion seconded by Mr. Swift and passed unanimously. Sewer and Water Availability Carmel Office Park Bldg F- Phase II - The Board was in receipt of a recommendation from City Engineer Welch for water and sewer availability for Building F, Phase II in Carmel Office Park. Mr. Walker made a motion to allow 1.7 EDUs each for water and sewer availability not to exceed an average daily flow of 150 gallons per utility for Building F, Phase II in Carmel Office Park. Motion seconded by Mr. Swift and passed unanimously. Sewer and Water Availability Kingswood Section 3 - The Board was in receipt of a recommendation from City Engineer Welch for water and sewer availabilit~ for 81 lots in Kingswood Section 3 subdivision. Mr. Walker made a motion to allow 1.7 EDUs each for water and sewer availability not to exceed an average daily flow of 24,300 gallons per utility for Kingswood Section 3 subdivision. Motion seconded by Mr. Walker and passed unanimously. Performance Bond Releases - The Board was in receipt of a recommendation from City Engineer Welch to release performance bonds for Carrington Woods, concrete rolled gutters, stone & asphalt pavement. Mr. Walker made a motion to approve Resolution 10-7-87-1, performance bond release for Carrington Woods for concrete rolled gutters, stone & asphalt pavement. Motion seconde by Mr. Swift and passed unanimously. The following performance bonds were also recommended by Mr. Welch; Ultimate Car Wash, off-sit~ sanitary sewer: Woodgate Section 1, storm sewers: Woodgate Section 2, storm sewers: Wood field Section 2, asphalt street paving: Woodfield Section 3, curb & gutter, stone asphalt, water mains and sidewalks: Carolina Commons Sec. 2, street paving, street signs: Mr. Walker made a motion to approve Resolution 10-7-87- 2, performance bond release for Ultimate Car Wash for off-site sanitary sewer, Resolution 10-7-87-3, performance bond release for Woodgate Sec. 1 for storm sewers, Resolution 10-7-87-4, performance bond release for Woodgate Sec. 2 for storm sewers, Resolution 10-7- 87-5, performance bond release for Woodfield Sec. 2 for asphalt street paving, Resolution 10-7-87-6 perforr,lance bond relea~e for Woodfield Sec. 3 for curb & g-ltter, stone aspha: water mains & sidewalks and Resolution 10-7-87-7 performance bond release fo] Carolina Commons Sec. 2, street paving, street signs. Motion seconded by Mr. Swift and passed unanimously. Police Dept. Personnel Promotion-The Board was in receipt of a letter from Chief Smith requesting permission to promote Officer Ronald Adams to the Sergeant position that is currently open. Mr. Walker made a motion to promote Officer Ronald Adams to the rank of Sergeant as bf Oct. 20, 1987. Motion seconded by Mr. Swift and passed unanimously. Designated Smoking Areas - Police Dept. - The Board was in receipt of a letter from Chief Smith stating the designated smoking areas within the Police department as the Break Room, Private Offices and the Conference room, except during training or meetings. Mr. Walker expressed his feelings in that he has a problem with smoking in private offices and that smo~ing should be allowed only in the break room Mr. Swift made a motion to allow smoking in the designated areas as follows: break room, private offices, and with permission in the conference room except during training and meetings. Other areas would be non-smoking. Mr. Walker made a motion to amend the motion to exclude private offices. MR. Walker stated he would approve the motion to include the break room and conference room but would table any action including private offices. Motion seconded by MR. Swift and passed unanimously. Back-up Generator Maintenance Contract - The Board was in receipt of a copy of a letter and quotation from McDonald Equipment Co-Indiana proposing service on tlle emergency standby equipment at the Police Dept. Following discussion, Mr. Walker made a motion to have Chief Smith get in touch with McDonald Equipment Co. and work with the City Attorney to get an amendment to the final agreement and come back at the next BPW meeting. Motion seconded by Mr. Swift and passed unanimously. Training Agreement - Chief Smith provided the Board with a copy of a training agreement. Chief Smith would like to implement something similar to this agreement. He felt that this would make an individual think before obtaining the training and leaving the department to go and work somewhere else. Attorney Andrews stated that he and Chief Smith wanted to make it clear to any officer that this did not constitute an employemnt contract. Mr. Swift made a motion that Chief Smith and Attorney Andrews work together to prepare a format of an agreement to present to officers when going through training and to come back at the first meeting iII November with said agreement. Motion seconded by Mr. Walker and passed unanimously. Traffic Direction at Ball Games- Chief Smith brought a plan to the Board that had been implemented in October of 1986. The Chief stated that this plan had been runing smoothly until recently in which the short turn arrow on northbound Keystone turning onto Main St. is only allowing 3 or 4 cars to get through. It was the consensus of the Board to contact the State and find out if they were going to extend the turn arrow light to allow more cars through. There being no further business to come before the meeting the same was duly adjourned at 6:27 P.M.