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HomeMy WebLinkAboutBPW-10-21-87MINUTES OF THE BOARD OF PUBLIC WORKS MEETING October 21, 1987 The meeting of the Board of Public Works was called to order at 5:15 P.M. on October 21, 1987, by Mayor Reiman with Board member Swift present. Also present were City Attorney Andrews and Clerk-Treasurer Hancock. Mr. Swift made a motion to approve ClAims dated October 21, 1987 pages 1 through 20 in a total amount of $691,668.73. Motion seconded by Mayor Reiman and passed unanimously. Old Business Awarding of Bids - Salt, Chemicals & Meters - Mr. Swift made a motion to table award of bids until the next regular meeting. Motion seconded by Mayor Reiman and passed unanimously. New Business Permission for 5 Mile Run - F.O.P. - The Board was in receipt of a request from John Etter of the Carmel F.O.P. for permission to hold a S mile run on November 28, 1987. Mr. Swift made a motion to grant permission to the Carmel F.O.P for a 5 mile run to be held on November 28, 1987 contingent upon receipt of proper proof of insurance being delivered to the Clerk-Treasurer prior to the run. Motion seconded by Mayor Reiman and passed unanimously. South Plant Change Order - Mr. Don Silvey of Commonwealth Engineers appeared before the Board and reviewed the change order for the south plant. Mr. Walker arrived at this point. Following discussion, Mayor Reiman made a motion to approve change order 12 on Job No. 8648 Water Quality Control Project with an increase of $10,951. Motion seconded by Mr. Swift and passed unanimously. Engineering Plans - 116th Street Widening (Pennsylvania to College) - Mr. Don Silvey, Commonwealth Engineering appeared before the Board and presented plans for the widening of 116th Street between Pennsylvania and College. Following discussion Mr. Walker made a motion to recommend approval of the plans for the widening of 116th Street between Pennsylvania and College subject to suggested changes. Motion seconded by Mayor Reiman and passed unanimously. Signalization -Carmel Civic Square & Rangeline Road - Mr. Don Silvey, Common wealth Engineers, presented a plan for signalization for traffic on Rangeline Road when there is a fire truck exiting Civic Square Mr. Walker asked if there was a way to delay the southern-most light in order to prevent cars getting trapped between the lights. Following further discussion, Mr. Swift made a motion to authorize Mr. Silvey to proceed with the signalization and bring the solution to the cars being trapped between the lights to the Board as a change order. Motion seconded by Mayor Reiman and passed unanimously. Petition for Annexation - Carter Jackson - The Board was in receipt of a requegt from Carter Jackson to approve annexation of approximately 13 acres of land east of Pennsylvania. Mr. Swift made a motion to acknowledge receipt of the request and recommend approval of the annexation to the Council. Motion seconded by Mayor Reiman and passed unanimously. Mr. Walker made a motion to approve the minutes of October 7, 1987. Motion seconded by Mr. Swift and passed 2-0-1, Mayor Reiman abstaining as she was not at the meeting. Jenn's Grille Inn - Mr. Lou Jenn, Mr. Leslie Howell and Mr. John Schmidt of Jenn's Grille Inn and Mr. Rich Rembusch of Browning Investments appeared before the Board. The Grille Inn has hooked into a private storm sewer owned by Browning Investment and requested permission to make an open cut in Keystone Way to run down to the Carmel storm sewer and hook- in. Mr. Rembusch stated Browning Investment was willing to permit the hook-on from Grille Inn to remain but requested that Mr. Jenn allow an access drib'e to the north to connect with a road to be constructed to take traffic from the area to the Marsh mall so traffic may exit with the light. Mr. Jenn was not willing to allow any driveway to the north of his restaurant property. Discussion ensued. Following discussion, Mr. Walker made a motion that the Board of Works go on record that if an agreement cannot be worked out between Browning and Atrium Properties within one year after the opening of Jenn's Grill Inn relative to an access from the back of the Jenn's Grill property, the Board would authorize Atrium Properties to move south along the right-of- way (not in the road) and make access to the sewer at the northwest corner of the intersection of Carmel Drive and Keystone Way and bring everything back to present conditions both along the right-of-way and at the road. Motion seconded by Mayor Reiman and passed unanimously. Carrington Woods - Secondary Plat - Mr. Paul Lipps and Mr. Craig Sharpe appeared before the Board and requested approval of the secondary plat for Carrington Woods. The plat had the proper signatures from the Plan Commission. Mayor Reiman had temporarily stepped out of the meeting and Mr. Walker made a motion to approve the secondary plat for Carrington-Woods. Motion seconded by Mr. Swift and passed unanimously. Mayor Reiman returned to the meeting. Keystone Way Carmel Drive Study - The Board was in receipt of a letter from City Engineer Welch and a proposal from A & F Engineering Co. regarding a study on the traffic flow at the intersection-of Keystone Way and Carmel Drive. Mr. Welch stated the Council had appropriated the money for the study. Mr. Walker made a motion to enter into an agreement with A & F Engineering for the work outlined in the proposal. Motion seconded by Mr. Swift and passed unanimously. Mr. Walker left at this time. Smokey Knoll, Section 2 - Secondary Plat - The Board was presented with the second ary plat on Smokey Knoll, Section 2 with the proper signatures from the Plan Commission. Mr. Swift made a motion to approve the secondary plat for Smokey Knoll, Section 2. Motion seconded by Mayor Reiman and passed unanimously. Permission to Hire Permanent Part-time Employee - The Board was in receipt of a request from City Engineer Welch to hire a replacement for the position of part-time employee in the Engineer's department. Mayor Reiman made a motion to permit the vacancy to be filled by Mr. Herman Oetjen effective November 3, 1987. Motion seconded by Mr. Swift and passed unanimously. Performance Bond Releases - The Board was in receipt of a recommendation from City Engineer Welch to release the performance bonds for Brook Manor with regard to sanitary, storm, water, street and curbs. Mr. Swift made a motion to approve Resolution 10-21-87-1, release of performance bond for Brook Manor sanitary, storm, water, street ~ curbs. Motion seconded by Mayor Reiman and passed unanimously. The Board was in receipt of a recommendation from City Engineer the performance bonds for Foster Ridge, sanitary, storm, water and curbs. Mr. Swift made a motion to approve Resolution 10-21-87-2 release of performance bonds on sanitary, storm, water and curbs in Foster Ridge. There being no further business to come before the meeting the same was duly adjourned at 6:50 PM.