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HomeMy WebLinkAboutBPW-09-02-87MINUTES OF THE BOARD OF PUBLIC WORKS MEETING September 2, 1987 The meeting of the Board of Public Works was called to order by Mayor Reiman at 5:15 P.M. on September 2, 1987 with Board Swift present. Also present were City attorney Andrews and Clerk-Treasurer Hancock. Mayor Reiman made a motion to amend the minutes of August 19, 1987 to add the words "and its affiliates" to the end of the sentence within the paragraph relating to Browning Sewer Aveilability Allocation with the sentence then reading "Following discussion, Mayor Reiman made a motion that the 100,000 gallons per day of wastewater treatment capacity temporarily allocated to Browning Investments, Inc be allocated permanently to the Clay Township Regional Waste District for the sole benefit of Browning Investments, Inc. and its affiliates." Mayor Reiman's motion also added the stipulation that the monies due the Carmel Sewage utility be paid within 30 days prior to connection to the Clay Township Regional Waste District. Motion to amend seconded by Mr. Swift and passed unanimously. Mayor Reiman made a motion approve the minutes of August 19, 1987 as amended and the memorandum of emecutive session of August 24, 1987. Motion seconded by Mr. Swift and passed unanimously. New Business Signatures - Secondary Plats - Cedar Lake Section II - The Board was in receipt of the secondary plat for Cedar Lake Section II. Mr. Swift made a motion to approve the secondary plat for Cedar Lakes Section II contingent upon proper signatures from the Plan Commission. Motion seconded by Mayor Reiman and passed unanimously. Kingswood, Sections I. The Board was in receipt of the secondary plat for Kingswood Sections I & II. Mayor Reiman made a motion to approve the secondary plat for Kingswood Sections I & II. Motion seconded by Mr. Swift and passed unanimously. Dedication of Streets - Meridian Science & Technology Park - The Board was in receipt of a Dedication of Street Right-of- Way within the Meridian Technology Center as set forth in the legal description attached. The Board was also in receipt of a letter from City Engineer Welch stating the roads had been built to city specifications a did not foresee any abnormal problems with acceptance of these streets into the city street system. Mr. Swift made a motion to approve the dedication of street right-of-way in Meridian Science and Technology Park. Motion seconded by Mayor Reiman and passed unanimously. Drainage Easement - Shiela Marshall, attorney, appeared before the Board and requested that a partial release of a drainage easement on Lot 35 in The Woodlands, commonly known as 10606 Haverstick be granted. Mayor Reiman made a motion to approve the amendment to drainage easement for Lot 35 in The Woodlands. Motion seconded by Mr. Swift and passed unanimously. Release of Sewer Service Area to Carmel - Sewer Availability- C. P. Morgan Subdivision - The Board was in receipt of a requesc to accept ~156.894 acres into the Carmel Sewer service area. The area is currently in the Clay Township Regional Waste District but the location of the property would be more easily serviced by the Clay sewer service area. The Board was also in receipt of a letter from City Engineer Welch stating that the area should have been included in our service area originally and recommended acceptance into the Carmel sewer service area. Mayor Reiman made a motion to approve the acceptance of the 156.894 acres south bf 106th Street as described in the attached land description, made a part'of these minutes into the Carmel sewer service area. Motion seconded by Mr. Swift and passed unanimously. Mayor Reiman made a motion to approve 185 EDUs or a daily flow not to exceed S5,500 gallons for a 113.8 acre tract within the new sewer service area. Motion seconded by Mr. Swift and'passed unanimously. Sewer and Water Availability - Waldenbooks - The Board was in receipt of a recommendation from City E~gineer Welch to approve water and sewer avail ability for Waldenbooks to be located on the northwest corner of 116th Street and Rangeline Road. Mayor Reiman made a motion to approve water and sewer availability in the amount of 4.0 EDUs each not to exceed a daily flow of 1200 gallons for each utility for Waldenbooks. Motion seconded by Mr. Swift and passed unanimously. Water Availability - Foster Estates Sec. I, II & III - The Board was in receipt of a recommendation from City Engineer Welch to approve water availability for Sections I, II & II of Foster Estates. Mayor Reiman made a motion to approve water availability in the amount of 41 EDUs not to exceed an average daily flow of 12,300 gallons for Sec£ion!I for Foster Grove; 51 EDUs not to exceed an average daily'flow of 15,300 gallons for Section II of Foster Grove and 35 EDUs not to exceed an average daily flow of 10,500 gallons for Section III of Foster Grove. Motion seconded by Mr. Swift and passed unanimously. Performance Bond Releases - Hunters Creek South Sec. 3 - The Board was in receipt of a recommendation from City Engineer Welch to release the bonds for Hunters Creek South Section 3 pertaining to the sanitary sewer. Mr. Swift made a motion to approve Resolution 9-2-87-2, release of performance bonds for the sanitary sewer in Hunters Creek South Section 3.' Mo~ion seconded by Mayor Reiman and passed unanimously.Smokey Knollj Sec. I - The Board was in receipt of a recommendation from City Engineer Welch to release the performance bonds for Smoke~ Knoll, Section I pertaining to sanitary sewer. Mr. Swift made a motion to approve Resolution 92-87-3, release of performance bonds for sanitary sewers in Smokey Knoll, Section 1. Motion seconded by Mayor Reiman and passed unanimously. Hunt Paving Co. - paving at 126th and Pennsylvania St. - The Board was in receipt of a recommendation from City Engineer Welch to approve the release of performance bonds for paving done by Hunt Paving Company at 126th Street and Pennsylvania Street. Mr.Swift made a motion to approve Resolution 9-2-87-4, release of performance bond for paving at 126th Street and Pennsylvania Street by Hunt Paving Company. Motion seconded by Mayor Reiman and passed unanimously. No Smoking Policy - Mayor Reiman presented a resolution to comply with the Clean Indoor Air Law, House Enrolled Act 1007 setting forth the no smoking policy and designating areas as no smoking. Mr. Swift made a motion to approve Resolution 9- 2-87-5, no smoking policy. Motion seconded by Mayor Reiman and passed unanimously. Chan~e Orders - South Plant - Mr. Don Silvey of Commonwealth Engineers appeared before the Board to present change order number 11 for the south plant. Mayor Reiman made a motion to approve Change Order 11 resulting in an increase of $5353.00 for Water Quality Control Project, Job No. 8648, Wastewater Treatment Plant Improvements. Motion seconded by Mr. Swift and passed unanimously. Sidewalk - Mr. Don Silvey of Commonwealth Engineers presented the Board with Change Order 2 for the 1987 sidewalk improvement project to enable proper treatment of driveways along the project. Mr. Swift made a motion to approve Change Order 2 on the 1987 Sidewalk Improvement Project, Job No. 8724 which would increase the cost of the project by $3857.25. Motion seconded by Mayor Reiman and passed unanimously. Request for High School to Use Civic Square Parking Lot - The Board was in receipt of a request from the Carmel High School for permission to use the parking lot at Civic Square on Wednesday, September 23 for a special convoca tion to celebrate their 100th anniversary. Shuttle service from the parking lot to the high school will be provided by the high school. Mr. Swift made a motion to approve permission for the high school to use the parking lot at Carmel Civic Square on Wednesday, September 23, 1987. Motion seconded by Mayor Reiman and passed unanimously. Request for Permission to Hire Additional Employees - Clerk- Treasurer Hancock asked the Board for permission to hire additional employees to help with updating files on the sewer grant projects prior to the end of the year. It was determined that there were administration monies on the sewer projects to pay the salaries of such employees. Mr, Swift made a motion to approve the hiring of additional employees to work on the sewer projects with salaries not to exceed $10,000.00. Motion seconded by Mayor Reiman and passed unanimously. Map of 2 Mile Radius for Zoning - The Board was in receipt of a map showing the two-mile zoning radius for Carmel and a request to file same with the County Recorder. Following discussion, Mayor Reiman made a motion to table this item. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 6:25 P.M.