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HomeMy WebLinkAboutBPW-07-15-87MINUTES OF THE BOARD OF PUBLIC WORKS MEETING JULY 15, 1987 The meeting of the Board of Public Works was called to order by Mayor Reiman at 5:15 P.M. on July 15, 1987, with Board members Swift and Walker present. Also present was City Attorney Andrews and Clerk-Treasurer Hancock. Mr. Walker made a motion to approve the minutes of the Board & Executive Committee for July 1, 1987. Motion seconded by Mayor Reiman and passed unanimously. Claims - Mr. Swift made a motion to approve claims dated July 15, 1987 on pages one through fifteen in a total amount of $1,093,447.34. Motion seconded by Mayor Reiman and passed unanimously. Acknowledgement and Recommendation to City Council for annexation ordinance for Foster Ridge Subdivision - The Board was in receipt of a letter from City Engineer Tom Welch stating his office had reviewed the legal descrip tion for the annexation of Foster Ridge subdivision stating it would include the entire right-of-way of Carey Road. Mr. Swift made a motion to acknowl edge the annexation ordinance for Foster Ridge and recommend approval of same by the City Council. Motion seconded by Mayor Reiman and passed unanimously. Water & Sewer Availability - a).Bldg. C, Phase II Carmel Office Park - The Board was in receipt of a recommendation from City Engineer Welch to allow sewer and water availability for Carmel Office Park, Phase 2, Building C. Mr. Walker made a motion to approve water and sewer availability in the amount of 1.92 EDUs each not to exceed a daily flow of 576 gallons each for Carmel Office Park, Phase 2, Building C. Motion seconded by Mr. Swift and passed unanimously. b). Copper Wood Subdivision - The Board was in receipt of a recommendation from City Engineer Welch to approve water and sewer availability for Copper Wood Subdivision. Mr. Walker made a motion to approve water and sewer avai ability in the amount of 79 EDUs each not to exceed a daily flow of 23,700 gallons each for Copper Wood Subdivision contingent upon an agreement not to remonstrate against annexation at the time they hook in to the utilities Motion seconded by Mayor Reiman and passed unanimously. Approval of Payment Reimbursement for water and sewer lines Carmel-Clay Education Facility - The Board was in receipt of a letter from City Enginee Welch recommending the approval of reimbursement to the Carmel-Clay School Corp. for construction of off-site water mains and sanitary sewer lines per agreements dated May 6, 1987. Mayor Reiman made a motion to reimburse the Carmel-Clay School Corp. in the amount of $11,350 for off-site water mains and $21,200 for off-site sanitary sewers per agreements dated May 6, 1987. Motion seconded by Mr. Swift and passed unanimously. Performance Bond Releases - The Board was in receipt of a letter from City Engineer Welch recommending the release of performance bonds for storm sewers and curbs in Cedar Lakes I Subdivision; sanitary sewer in Woodacre West and sanitary sewer at Carmel Clay Educational Facility. Mr. Walker made a motion to approve Resolution 7-15-87-1 releasing the performance bond for sanitary sewers in Woodacre and Resolution 7-15-87-3 releasing the performance bond for sanitary sewers at the Carmel-Clay Educational Facility. Motion seconded by Mayor Reiman and passed unanimously. Payment from Clay Township Regional Waste District - Mayor Reiman asked that the record show the Board has received a check from Clay Township Regional Waste District in the amount of $40,816.36 as final payment up to the most recent estimate. Request for Permission to fill open Position in Dept. of CommunitY Devl. The Board was in receipt of a request from Director of the Dept. of Community Development to fill the vacant position of Assistant Director I. Mayor Reiman made a motion to approve filling the position of Assistant Director I by hiring David Cunningham at a base salary of 19,500, employ ment to begin August 3, 1987. Motion seconded by Mr. Swift and passed unanimously. Request for Permission to fill open positions in Police Dept. - The Board was in receipt of a letter from Chief Smith requesting permission to fill vacancies in two dispatcher positions. Mr. Swift made a motion to permit Chief Smith to fill the dispatcher vacancies effective July 28, 1987. Motion seconded by Mr. Walker and passed unanimously. Police Department Promotions - The Board was in receipt of a letter from Chief Smith requesting permission to promote Ronald C. Carter and Roger C. Conn to 1st Class Patrolmen effective July 28, 1987. Mr. Swift made a motion to promote Ronald C. Carter and Roger C. Conn to first class patrol man effective July 28, 1987. Motion seconded by Mayor Reiman and passe unanimously. Change Orders - Civic Square - Don Silvey, Commonwealth Engineers, appeare before the Board and presented three change orders for the Carmel Civic Square Project. Change Order 12 consisted of shrubbery along south side of Gradle Drive resulting an increase of $6410; Change Order 13 was to rein stall a street light fixture that was previously deleted resulting in an increase of $825.00 and Change Order 14 was to establish the warranty peri for street paving as two years rather than the one year previously stated with no cost difference. Mr. Swift made a motion to approve Change Orders 12, 13 and 14 on the Civic Square Project with a total increase of $7235. Motion seconded by Mayor Reiman and passed unanimously. Change Orders Wastewater Treatment Plant Improvements - Don Silvey, Commonwealth Engineers, appeared before the Board with two Change Orders for the Watstewater Treatment Plant Improvements. Change Order 7 provide for labor and material necessary to install 2 - 2" M.J.C.I. 45 bends and 10 lineal feet of 20" M.J.C.I.~pipe resulting in an increase of $1960.00 and Change Order 8 providing for a change in style of seven base cabinets for the lab resulting in an increase of $1120.00. Mayor Reiman made a motion to approve Change Order 7 for the Wastewater Treatment Plant Impro ments with an increase of $1960.0Q Motion seconded by Mr. Swift and passe unanimously. Following discussion, Mayor Reiman made a motion to approve Change Order 8 for the Wastewater Treatment Plant Improvements with an increase of $1120.00 Motion seconded by Mr. Swift and passed 2-1, Mr. Walker voting nay. Engineering Contract - 116th Street - The Board was in receipt of a contract from Commonwealth for Engineering- Services for Improvemnts to 116th Street between Pennsylvania and College. Discussion ensued and the Board pointed out that the City would be improving the south side of 116th Street which is county jurisdiction. Mr. Silvey was asked to request permission from the County Commissioners for the City to pave the south side of 116th Street between Pennsylvania and College and ask that the Commissioners pave 116th Street between College and Guilford. Mr. Walker made amotion to approve the Agreement for Engineering Services for Improve- ments to 116th Street between Pennsylvania and College between the City of Carmel and Commonwealth Engineers, Inc.- Motion seconded by Mr. Swift and passed unanimously. ~pdate of Civic Square Master Plan - Don Silvey of Commonwealth Engineers presented the Board with a proposal for the update of Civic Square Master Plan. Mayor Reiman made a motion to approve the proposed services of Commonwealth Engineers for the update of the Civic Square Master Plan with an estimated cost of $15,000. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 6:20 P.M.