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HomeMy WebLinkAboutBPW-06-03-87MINUTES OF THE BOARD OF PUBLIC WORKS MEETING JUNE 3, 1987 The meeting of the Board of Public Works of the City of Carmel was called to order at 5:15 P.M. on June 3, 1987 by Mayor Reiman with Board members Walker and Swift present. Also present were City Attorney Andrews and Clerk-Treasurer Hancock. Mayor Reiman made a motion to approve the minutes of May 20, 1987 and May 27, 1987. Motion seconded by Mr. Walker and passed unanimously. OLD BUSINESS Sidewalk Bid Award - Mr. Don Silvey of Commonwealth Engineering recommended that the Board accept the lowest and most responsive bid for the sidewalk construction, that of Kenneth Smock Associates. Mayor Reiman made a motion to accept the bid of Kenneth Smock in the amount of $28,786 for sidewalk construction. Motion seconded by Mr. Walker and passed unanimously. Addendum to Civic Square Lease - City Attorney Andrews presented the Addendum #I to the Lease between the City of Carmel and the Carmel Civic Square Building Corporation reducing the annual rent to $391,000. Mr. Swift made a motion to approve Addendum #I to the lease between the City of Carmel and the Carmel Civic Square Building Corporation. Motion seconded by Mr. Walker and passed unanimously. Final Plat Signatures - Wedgewood, Sections I & II - Mr. Mike Kovey of the Paul Estridge Corporation appeared before the Board for signatures on the final plats of Sections I & II for Wedgewood subdivision. It was noted that the signatures of the president and seoretary of the Plan Commission were already affixed to same. Mr. Swift made a motion to approve the final plats of Sections I & II for Wedgewood subdivision and affix the signatures of the Board thereto. Motion seconded by Mayor Reiman and passed unanimously. NEW BUSINESS Opening of Bids for Backhoe - City Engineer, Tom Welch opened bids for a backhoe which were as follows: Rudd Equipment Co. Bright Equipment MacAllister Machinery Dabney Equipment Thurston Equipment Net $24,048.42 Net $28,242.00 Net $39,332.70 Net S30.000-00 Net $27,850.00 Mr. Swift made a motion to refer the bids to Mr. Welch for review and recommendation at the next Board of Works meeting. Motion seconded by Mr. Walker and passed unanimously. Reimbursement Agreement - Estridge Off-Site Water Main - Wedgewood - The Board was in receipt of a letter from City Engineer Welch stating that the Estridge Corporation has agreed, at the request of the city, to loop a si~ inch water main in Wedgewood subdivision across Gray Road to the city's existing twelve inch water main eliminating a dead end line. The cost for the construction would be $6800.00 and City Engineer Welch recommended the Board enter into a reimbursement agreement with the Estridge Corporation to reimburse the cost of the construction. Mr. Walker made a motion to enter into a reimbursement agreement with the Estridge Corporation in the amount of $6800.00 for construction of an off-site water main in Wedgewood subdivision.' Motion seconded by Mr. Swift and passed unanimously. Keeler-Webb Associates - Bauer Drive - The Board was in receipt of a request from Keeler-Webb Associates for sewer availability , a commercial drive cut and approval of an encroachment on easement for a building to be erected on Bauer Drive. City Engineer Welch recommended that all requests be approved. Mayor Reiman made a motion to approve sewer availability in the amount of 4.45 EDUs not to exceed a daily flow of 1335 gallons for the Keeler-Webb Associates building. Motion seconded by Mr. Walker and passed unanimously. Mr. Swift made a motion to approve the commercial drive cut on Bauer Drive East for the Keeler-Webb building. Motion seconded by Mayor Reiman and passed unanimously. Mayor Reiman made a motion to approve the encroachment on easement noting that City Engineer Welch states there is no problem with th'e drainage easement encroachment as it only involves 10 ft. of parking lot and a portion of the trash enclosure and would have no adverse effect on the detention area. Motion seconded Mr. Swift and pa6sed unanimously. Sewer and Water Availability - Kingswood Section I - The Board was in receipt a recommendation from City Engineer Welch for approval of water and sewer avail ability for Kingswood subdivision, Section I. Mr. Walker made a motion to approve water and sewer availability in the amount of 21 EDUs each with a daily flow not to exceed 6300 gallons each for Kingswood, Section I. Motion seconded by Mr. Swift and passed unanimously. Commercial Drive Cut - Multi-Family Residence, 510 1st Street N.E. - The Boar'd was in receipt of a request for approval of a sereet cut for a new two-car garage for the property at 510 1st Street N.E. City Engineer Welch explained that the reason for the designation as a commercial cut is that the property houses more than one family but that the cut is for access to a two-car garage which the owners are wanting to build. Mr. Walker made a motion to allow a commercial cut for the residence at 510 1st Street N.E. to allow for a two-car garage. Motion secondedby Mr. Swift and passed unanimously. Recommendation of Annexation of Cedar Lake, Section 2 - The Board was in receipt of a request for annexation of CedarLake, Section 2 and advised that the annexation would include the complete right-of-way of Carey Road abutting this subdivision. Mr. Swift made a motion that the Board of Public Works recommend the annexation of Cedar Lake, Section 2 to the Common Council. Motion seconded by Mr. Walker and passed unanimously. Performance Bond Releases a) Cool Creek Apartments - The Board was in receipt of a recommendation from City Engineer Welch to release the performance bonds for Cool Creek Apartments pertaining to the deceleration lane, sidewalk and site water. Mr. Walker made a motion to approve Resolution 6- 3-87-1, releasing the performance bond for Cool Creek Apartments for a deceleration lane, sidewalk and site water. Motion seconded by Mayor Reiman and passed unanimously. b) Smokey Hollow - The Board was in receipt of a recommendation from City Engineer Welch to release the performance bonds for Smokey Hollow streets, curbs and on- site sanitary sewer. Mr. Swift made a motion to approve Resolution 6-3-87-2, release of performance bond for Smokey Hollow streets, curbs and on-site sanitary sewer. Motion seconded by Mr. Walker and passed unanimously. c) Smokey Ridge - The Board was in receipt of a recommendation from City Engineer Welch to release the performance bondd for water lines and sanitary sewer in Smokey Ridge, Section I. Mayor Reiman made a motion to approve Resolution 6-3-87-3, release of performance bonds for water lines and sanitary sewers in Smokey Ridge, Section I. Motion seconded by Mr. Swift and passed unanimously. d) Carolina Commons, Section 2 - The Board was in receipt of a recommendation from City Engineer Welch to relea~e the performanee bonds for Carolina Commons Section 2 for storm sewers and culverts. Mayor Reiman made a motion to approve Resolution 6-3-87-4, release of performance bonds for storm sewers and culverts in Carolina Commons, Section 2. Motion seconded by Mr. Walker and passed unanimously. e) Delp Electric - Installation of Traffic Signals - The Board was in receipt of a recommendation from City Engineer Welch to release the performance bond for installation of traffic signals by Delp Electric. Mayor Reiman made a motion to approve Resolution 6-3-87-5, release of performance bond for installation of traffic signals by Delp Electric. Motion seconded by Mr. Swift and passed unanimously. Sewer Availability - Copyrite - Meridian Technology Center - The Board was in receipt of a request for temporary sewer availability for the Copyrite building in the Meridian Technonlogy Center. It was explained that this would be serviced by the Clay Regional Waste District when their construction was on line and that could possibly be on line before the construction of Copyrite was completed. Mayor Reiman made a motion to approve temporary sewer avail ability in the amount of 3~5 EDUs not to exceed a daily £low of 1050 gallons to Copyrite in the Meridian Technology Center. Motion seconded by Mr. Walker and passed unanimous~y. Approval of Porposed Streets in Carmel Science & Technology Park - Mr. Chris White from Paul I. Cripe, Inc., presented the Board with a map of the Carmel Science ~ Technology Park and the proposed roads to be constructed i.e. 122nd Street, Adams Street, Clark Street and Congressional Blvd. which will connect to the Meridian Technology Center. Mr. Walker made a motion to approve the street plans within the Carmel Science & Technology park as presented. Motion seconded by Mr. Swift a~d passed unanimously. Annual Freedom Run Request - The Board was in receipt of a request for approval of the annual freedom run to be held on July 4th to be sponsored by the Carmel Sertoma Breakfast Club. A map and proof of insurance was submitted with the request. Mayor Reiman made a motion to approve the annual Freedom Run to be held on July 4th. Motion seconded by Mr. Swift and passed unanimously. Police Department Request to End Probationary Periods - The Board was in receipt of a request from Police Chief Smith to remove Suzann E. Granger, Donna J. Condra, Larry L. Strausborger and L.Dianne Frewer from probationary status. Mayor Reiman made a motion to remove Suzann E. Granger from probationary status to Civilian 2nd Class effective June 16, 1987~and to remove Donna J. Condra, Larry L. Strausborger and L. Dianne Frewer from probationary status to civilian 2nd Class effective June 30, 1987. Motion seconded by Mr. Swift and passed unanimously. Hamilton County Developers - Mr. Will Wright, developer, appeared before the Board to discuss an ordinance recently passed by the Hamilton County Commissioners which assesses an impact fee on developers of land in Hamilton County. The concern of the developers is that the ordinance is unclear and leaves interpretation open as to an impact fee being paid into the county and then the development being annexed by the city. Following discussion, Mayor Reiman requested that the City Attorney peruse the ordinance and that'the commissioners, county attorney, and developers be invited to the next Board meeting to'discuss the ordinance. Change Order - City Well - Mr. Don Silvey, Commonwealth Engineers presented the Board with a change order for the well to be installed at water plant No. 4. The change would constitute a relocation of the well to the southwest corner of the property, including capping and seallng first well, all materials and labor for second well, reduce installed raw water main labor for install ation and reduction of labor andmaterial for electrical wiring to well house making a net change order an increase of $9,600.00. Folrowing discussion, Mr. Walker made a motion to approve Change Order 3 on Job No. 8641, well installation, water plant No. 4 in a net increase of $9600.00 Motion seconded by Mr. Swift and passed unanimously. Commonwealth Contract - Carmel Civic Square - Mayor Reiman presented the Board with an assistance authorization for Commonwealth Engineers on the Carmel Civic Square Project increasing the ceiling for services to $28,000. Following discussion, Mayor Reiman made a motion to approve the assistance' authorization increasing the ceiling for services by Commonwealth Engineers to $28,000.00. Motion seconded by Mr. Swift and passed 2-1, Mr. Walker voting nay. 116th Street Widening (Pennsylvania to College) Engineering Proposal - Mayor Reiman stated the Council had indicated that it was in agreement with appropriating monies for the widening of 116th Street between Pennsylvania and College and asked that the Board approve preparation of an engineering proposal for said improvement. Mayor Reiman made a motion 'to request that Commonwealth Engineering bring an engineering proposal to the next Board of Works meeting for the widening of 116th Street between Pennsylvania and College. Motion seconded by Mr. Walker and passed unanimously. Update Carmel Civic Square Master Plan and Cost Estimate - Mayor Reiman stated it was the desire of the Council to proceed with cost estimates for construction of Phase II and III for the Carmel Civic Square and requested 'that Commonwealth Engineering and H. J. Umbaugh present the Board with a contract for services connected to preparation of cost estimates to the next Board meeting. There being no further business, the meeting was adjourned.