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HomeMy WebLinkAboutBPW-04-01-87M INUTES OF THE BOARD OF PUBLIC WORKS APRIL 1, 1987 The meeting of the Board of Public Works of the City of Carmel was called to order at 5:15 P.M. on April 1, 1987 by Mayor Reiman with Board member Fred Swift present. Also present were City Attorney Andrews and Clerk- Treasurer Hancock. Mayor Reiman made a motion to approve the minutes of March 18, 1987. Motion seconded by Mr. Swift and passed unanimously. OLD BUSINESS Award of bid for sewer TV inspecting System - Mr. Swift made a motion to accept the bid of Cues, Inc. Orlando, Florida in the amount of $29,500. Motion seconded by Mayor Reiman and passed unanimously. NEW BUSINESS Bid Opening for Water Tower - Mr. Silvey of Commonwealth Engineers and City Attorney Andrews opened bids for painting of the elevated water tower. Bids were as follows: Whitehouse $59,937.00; Security Painting Co. $44,600.00; Phoenix Fabricators & Erectors, $55,200. The Board requested that Mr. Silvey peruse the bids and make a recommendation. Following full review of the bids, Mr. Silvey recommended the acceptance of the bid from Security Painting Company. Mr. Swift made a motion to accept the bid of Security Painting Co. in the amount of $44,600.00. Motion seconded by Mayor Reiman and passed unanimously. Sealed Quote Opening - Gasoline Dispensers & Submerge System - City Attorney Andrews opened the sealed quotes for new gasoline dispensers and submerge system for the city. The quotes were as follows: Kennedy Equipment Co. $13,584.40; Trautvetter Sales & Service, $17,500.00; Allied Petroleum Equipment, $9,855.24. Mayor Reiman made a motion to refer the quotes to Street Commissioner Dolen and City Engineer Welch for review and recommendation at the next Board of Works meeting. Motion seconded by Mr. Swift and passed unanimously. St. Vincent Carmel Hospital and Carmel Clay Schools "Fit Families" Walk - Mr. Fred McGuire appeared before the Board to request approval of a route for a fitness walk to be held Saturday, May 9, 1987 from the St. Vincent Carmel Hospital to the Carmel High School. Mr. Swift made a motion to approve the route for the fitness walk proceeding down Guilford Avenue to Main Street and east on Main Street to 4th Avenue then to the High School (map attached) on May 9, 1987. Motion seconded by Mayor Reiman and passed unanimously. Jenn's Grille Inn - 568 E. Carmel Drive - Mr. Jim O'Bara from Weihe Engineers appeared before the Board to request sewer and water availability and two curb cuts for Jenn's Grille Inn at 568 E. Carmel Drive. The Board was in receipt of a recommendation from City Engineer Welch that sewer-and water availability in the amount of 17.5 EDUs each. Mayor Reiman made a motion to approve water and sewer availability in the amount of 17.5 EDUs each not to exceed a daily flow of 5250 gallons and that this availability nullifies the action of the Board granting 19.5 EDUs at their December 3, 1986 meeting. Motion seconded by Mr. Swift and passed unanimously. Mr. O'Bara showed the Board plans for curb cuts to serve Jenn's Grille Inn, one on Carmel Drive and the other on Keystone Way. Mayor Reiman made a motion to approve the proposed curb cuts which plans are on file in the City Engineer's office. Motion seconded by Mr. Swift and passed unanimously. Reimbursement Agreement Signatures - Smokey Ridge - Off Site Water Mr. Paul Lipps appeared before the Board for signatures on the Water Main Extension Reimbursement Agreement Between the City of Carmel, Indiana and Smokey Hollow Associates. Mr. Swift made a motion to accept the agree ment for reimbursement of off-site w ater mains in Smokey Ridge in the amount of $16,156.00. Motion seconded by Mayor Reiman and passed unanimously. Signatures were affixed to the Agreement. Reimbursement - Smokey Hollow off site sewer - Mr. Paul Lipps developer of Smokey Hollow subdivision submitted a request for reimbursement of the off-site sanitary sewer in the amount of $17,001 over the original agreement of $119,776. The Board was in receipt of a letter from City Engineer Welch stating that he would recommend payment of $5225.00 over the original amount only. Following discussion, Mr. Swift made a motion to allow the reimbursement of $125,001.00 for the off-site sewer lines at Smokey Hollow subdivision. Motion seconded by Mayor Reiman and passed unanimously. Change Order - Water Quality Control Project - Mr. Don Silvey of Commonwealth Engineers submitted a change order for the Wastewater Treatment Plant Improve ments in the amount of an increase of $4,600.00. Following discussion, Mayor Reiman made a motion to approve Change Order 3 on the Wastewater Treatment Plant Improvements, Job No. 8648 in the amount of an increase of $4,600.00. Motion seconded by Mr. Swift and passed unanimously. Transfer of Funds - Engineering Department - The Board was in receipt of a request from City Engineer Welch to transfer $1300 from water distribution budget to the Board of Works budget for insurance on a new truck. Motion made by Mr. Swift to transfer the amount of $1300.00 from water distribution budget account #665 into the 1987 Board of Public Works Budget Account $924. Motion seconded by Mayor Reiman and passed unanimously. 04/01/87 Page 2 Claims for Insurance - Clerk-Treasurer Hancock asked for approval of the claims for city insurance. She stated that the premiums were due prior to the next claim approval date. Mayor Reiman made a motion to approve insurance premium claims in the amount of $235,835.00. Motion seconded by Mr. Swift and passed unanimously. Pony Express Roadblock - The Board was in receipt of a request from Pony Express Riders of Indiana to hold a charity collection roadblock at the corner of Main and Rangeline on April 4, 1987 (rain date April 11, 1987). City Attorney Andrews stated that the insurance presented to the City should be amended. Mr. Swift made a motion to approve the charity collection roadblock for Pony Express Riders at the corner of Main and Rangeline on April 4, 1987 or a raindate of April 11, 1987 contingent upon receipt of proper insurance papers. Motion seconded by Mayor Reiman and passed unanimously. There being no further business, the meeting was adjourned. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER