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HomeMy WebLinkAboutBPW-03-07-88BOARD OF PUBLIC WORKS AND SAFETY MA RCH 7, 1988 MEETING MINUTES The Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock at 5:15 P.M. in the Carmel Meeting Hall with Board members Bill McFadden and Fred Swift present. Also in attendance were City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones. Fred Swift made a motion to accept the minutes of February 15, 1988. The motion was seconded by Bill McFadden and all members voted aye. Motion carried. Mayor Annexation - Sprinqmill Associates & Brenwick Companies Hancock made a motion to recommend to the Carmel City Council the annexation of the 109.39 acres. The motion was seconded by Fred Swift and all members voted aye. Motion carried. For the record the Board stated that sewers would be provided by Clay Township Regional Waste District and water would be from the Indianapolis Water Company. The annexation did include the entire right-of-way of both Springmill Road and 131st Street. There are no plans for improvement of these roads at the present time. Construction on this parcel is to begin this summer. - A motion was made to authorize HNTB Contract- Civic Square the Mayor to enter into the agreement with HNTB for Phase II of the Civic Square Center. The motion was seconded by Fred Swift and all members voted aye. Motion carried. Resolution 3-7-88-1/Truck Appropriation Engineerinq - A motion was made to adopt Resolution 3-7-88-1 DePartment allowing the Water Utility to increase it's depreciation account #341 in the amount of $6,730.00. The motion was seconded by Mayor Hancock and all members voted aye. Motion carried. Precision Aliqnment-9700 Lakeshore Drive East/Sewer - A motion was made by Bill McFadden Availibity and Curb cuts and seconded by Fred Swift to approve the sewer availability in the amount of 16.5 E.D.U.'s as per Sewer Ordinance S-41 Chapter 7. Not to exceed an average daily flow of 4,950 gallons. The motion extended to include the curb cuts for Precision Alignment. The curb cuts were to be moved south and should align with the drive way of Dellen Oldsmobile. All members voted aye. Motion carried. - Mayor Eagle/Trident Security Company-Traffic Control Hancock made a motion to authorize Steve Andrews to write a letter to Eagle Security stating that in no way do they represent the Carmel Police Department and that the City will not pay any claims for injury or damage. A copy of said letter is to be sent to Browning Investments. Eagle provides traffic control at Meridian Towers in the morning and evening. The motion was seconded by Bill McFadden. All members voted aye. - A motion Reimbursement 10 " 0ff Site Water Main-Copperwood was made by Mayor Hancock to approve the reimbursement for a 10" off site water main in the Copperwood subdivision in the amount of $11,448.72. The motioh was seconded by Fred Swift and all members voted aye. Motion carried. - A Reimbursement Off-Site Water Main-Wedgewood Subdivision motion was made by Bill McFadden and seconded by Mayor Hancock to honor the agreement of the previous administration and reimburse Paul E. Estridge Corp. in the amount of $6,800.00 for the off site water main in the Wedgewood subdivision. All members voted aye. The motion carried. The previous administration, through the minutes had agreed to this reimbursement but had failed to obtain a signed agreement between the parties. Vacation of Drainaqe & Utility Easement between Lots 24 & 25 - A motion was made by Fred in Cool Creek North, Section I Swift and seconded by Bill McFadden to vacat the unused drainage and utility easement between lots 24 & 25 in the Cool Creek North, Section I Subdivision. All members voted aye. Motion carried. - A Sewer and Water Availability for Valleybrook Section Two motion was made by Mayor Hancock and seconded by Fred Swift to approve sewer and water availability as follows. The availability is contingent upon the annexation of Valleybrook, Section Two. All members voted aye. Motion carried. Sewer: 45 E.D.U.'s as per Sewer Ordinance S-41 Chapter 7. Not to exceed an avaerage daily flow of 13,500 gallons. 45 E.D.U.'s as per Water Ordinance A-54 Sec. 4.03. Not to exceed an average daily flow of 13,500 gallons. Sewer and Water Availabilitv for Foster Estates Section Seven - A motion was made by Fred Swift and seconded by Bill McFadden to approve the following sewer and water availability for Foster Estates Section Seven. A11 members voted aye. Motion carried. . 58 E.D.U.'s as per Sewer Ordinance S-41 Chapter 7. Not to exceed an average daily flow of 17,400 gallons. Water: 58 E.D.U.'s as per Water Ordinance A-54 Sec. 4.03. Not to exceed an average daily flow of 17,400 gallons. A motion Kinqswood Section Four/Sewer and Water Availability was made by Bill McFadden and seconded by Mayor Hancock to approve the following Sewer and Water Availability for the Kingswood Section Four. All members voted aye and the motion carried. Sewer: Water: 65 E.D.U.'s as per Sewer Ordinance S-41 Chapter 7. Not to exceed an average daily flow of 19,500 gallons. 65 E.D.U.'s as per Water Ordinance A-54 Sec. 4.03. Not to exceed an average daily flow of 19,500 gallons. A Sewer Availability / Rohrer Woods Section I and Section II motion was made by Fred Swift to approve the following sewer availability for Rohrer Woods Section I and II contingent upon receipt of a letter from the developer that they would not be opposed to annexation. The motion was seconded by Bill McFadden and all members voted aye. Sewer: Sewer: 14 E.D.U.'s as per Sewer Ordinance S-41 Chapter 7. Not to exceed an average daily flow of 4,200 gallons. (section I) 21 E.D.U.'s as per Sewer Ordinance S-41 Chapter 7. Not to exceed an average daily flow of 6,300 gallons. (Section II) The motion was seconded by Bill McFadden. All members voted aye. Motion carried. - A motion was made by Mayor Hancock New Hire/Citv Engineer to hire Ms. Mindy Haskett to fill a vacancy in the Engineering Department. The salary was set at $17,000 during her probation period. The motion was seconded by Fred Swift and all members voted aye. - A motion was made by Performance Bond/ Resolution 3-7-88-2 Mayor Hancock and seconded by Fred Swift to release the bonds for sanitary sewers and water main/hydrants in Smokey Knoll Section II. All members voted aye. Motion carried. - A motion was made by Performance Bond/Resolution 3-7-88-3 Fred Swift and seconded by Bill McFadden to release the bonds for water lines, storm sewers and curbs in Kingswood Section I and II. All members voted aye. Motion carried. - A motion was made by Performance Bond/Resolution 3-7-88-4 Fred Swift and seconded by Bill McFadden to release the bonds for street signs and perimeter sidewalks in Bradford Place. All members voted aye. Motion carried. - A motion was made by Mayor Hancock and Fit Family Walk seconded by Fred Swift to allow the Fit Family Walk sponsored by St. Vincents Hospital and the Carmel Clay School Corporation contingent upon receipt of proof of insurance. The walk will be held on April 16, 1988. The City Attorney stated the insurance should name the City of Carmel as the Certificate Holder. Mayor Hancock stated she would notify the Police Department of the approval. All members voted aye. Motion carried. - Desiqn Contracts for Water and Sewer/Commonwealth Engineers A motion was made by Mayor Hancock and seconded by Fred Swift to approve the contact with Commonwealth Engineering for both the design phase of the Carmel Waste Water Treatment Plant and the design phase of the Carmel Water System Improvements. All members voted aye. Motion carried. - A motion was Sidewalk 1988 Project/Commonwealth Enqineers made by Fred Swift and seconded by Mayor Hancock to approve the engineering contract for the 1988 Sidewalk project. All members voted aye. Motion carried. motion South Plant Construction/Engineerinq Services Contract was made by Mayor Hancock and seconded by Bill McFadden to extend the engineering contract for the South Plant Construction. The construction contract time had been continued and the engineering contract needed to run with that. All members voted aye. Motion carried. - A motion was Chanqe Order/Water Quality Control Project made by Fred Swift and seconded by Mayor Hancock to approve the change order #ll for the Water Quality Control Project with Evans Construction Job #8648 from $4,750,100.00 to $4,746,898.00. All members voted aye. Motion carried. - A motion was made by Butler, Fairman and Seufert Agreement Fred Swift and seconded by Bill McFadden to approve a contract with Butler, Fairman and Seufert for engineering services for storm sewer renovation and improvements at 116th and Gray Road. All members voted aye. Motion carried. - A motion was made by Amendment to Westfield Sewer Agreement Bill McFadden to approve the first amendment to the Municipal Wastewater Service Agreement between the City of Carmel and the Town of Westfield. The motion was seconded by Fred Swift. All members voted aye. Motion carrred. - Mayor Hancock Fire Contract/Zoninq Contract/Clay Township made a motion to approve the 1988 Fire and Zoning Contract with Clay Township. The contract is the same as 1987. The motion was seconded by Fred Swift and all members voted aye. - A motion was made by Fred Swift and Easement/School seconded by Bill McFadden to allow the school to use a city easement. All members voted aye. Motion carried. - A motion was made by Mayor Hancock New Hire for Utilities to approve the new hire of Karen Platt at a starting salary of $12,500.00 to fill the open position of Clerk-Typist at the South Sewer Plant. Ms. Platt would start with the city at the beginning of the next pay period, March 15, 1988. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. It was discussed and decided by the Board members that in the future all raises, promotions and transfers would always begin at the beginning of a pay period rather than retro- active. Department Heads would want to get their paperwork on the agenda prior to the time wanted rather than afterwards. - A Probation for Street Department Employee, Steve Cook motion was made by Mayor Hancock and seconded by Fred Swift to remove Steve Cook from probation and raise his pay to an annual salary of $17,243.00. The raise would be in effect beginning the next pay period of March 15, 1988. New Hire for Utilities - A motion was made by Mayor Hancock and seconded Fred Swift to approve the hiring of Larry Purciful to fill the position of General Maintenance at the South Sewer Plant. This is a new position. The starting salary would be $15,500.00 and he would start at the beginning of the next payroll period, March 15, 1988. All members voted aye. Motion carried. - A motion was made by Fred Arthritis Foundation Collection Swift and seconded by Bill McFadden to allow the Arthritis Foundation a collection site at the intersection of Main and Rangeline on March 22, 1988 contingent upon receipt of proof of insurance and naming the City of Carmel the Certificate Holder. All members voted aye. Motion carried. Mayor Hancock stated she would contact the necessary persons and inform them of the insurance request. The Mayor also stated she would inform the Police Department. There being no other business before the Board of Public Works the meeting was adjourned at 6:55 P.M Approved Dorothy J. Hancock, Mayor ATTEST Susan W. Jones, Clerk-Treasurer