HomeMy WebLinkAboutBPW_Minutes_01.05.2022 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, January 5th, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER6
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Board member Mary Ann Burke called the meeting to order at 10:03 AM 8
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MEMBERS PRESENT10
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Board member Lori Watson, Board member Mary Ann Burke, and Deputy Clerk Holly Harmeyer were present. 12
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MINUTES14
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Minutes from the December 15th, 2021 Regular Meeting. Board Member Burke moved to approve. Board Member 16
Watson seconded. Request approved 2-0. 17
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BID/QUOTE AWARD19
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Bid Award for 106th Street Water Main Replacement Project; John Duffy, Director of the Department of Utilities, 21
recommended awarding the bid to Lykins Contracting, Inc., as they were the lowest and most responsive bidder. 22
Board Member Burke moved to award the bid to Lykins Contracting, Inc. in the amount of $319,035.00. Board 23
Member Watson seconded. Request approved 2-0. 24
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS26 27
Resolution BPW 01-05-22-08; Overbrook Farms Section 2; Erosion Control, ADA Ramps, Sidewalks; Erosion 28
Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 29
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Resolution BPW 01-05-22-09; Overbrook Farms Section 3; Erosion Control, ADA Ramps, Sidewalks; Erosion 31
Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 32
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CONTRACTS34
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Resolution BPW 01-05-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 36
Acknowledging Agreement Between City and Vendor; LawVu Limited; ($40,480.00); Legal Software; Board 37
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 38
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Resolution BPW 01-05-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 40
Acknowledging Agreement Between City and Vendor; Laforce, LLC; ($38,619.51); Data Center Project – Doors 41
& Hardware; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 42
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Resolution BPW 01-05-22-05; A Resolution of the City of Carmel Board of Public Works and Safety 44
Acknowledging Agreement Between City and Vendor; Barbara Lamb; ($25,000); Human Resources Department 45
Leadership Transition; Board Member Burke moved to approve. Board Member Watson seconded. Request 46
approved 2-0. 47
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
Resolution BPW 01-05-22-06; A Resolution of the City of Carmel Board of Public Works and Safety 48
Acknowledging Agreement Between City and Vendor; Caulking Specialists Company; ($10,845.00); Data Center 49
Project – Joint Sealants; Board Member Burke moved to approve. Board Member Watson seconded. Request 50
approved 2-0. 51
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Resolution BPW 01-05-22-07; A Resolution of the City of Carmel Board of Public Works and Safety 53
Acknowledging Agreement Between City and Vendor; C.L. Coonrod & Co.; 2022 Contract for Financial 54
Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0 55
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Resolution BPW 01-05-22-10; A Resolution of the City of Carmel Board of Public Works and Safety 57
Acknowledging Agreement Between City and Vendor; Flock Safety; ($104,188.00); Flock Camera 58
Implementation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 59
2-0. 60
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Resolution BPW 01-05-22-12; A Resolution of the City of Carmel Board of Public Works and Safety 62
Acknowledging Agreement Between City and Vendor; Bier Brewery & Taproom; Booth Rental at “The Ice on 63
Carter Green”; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 64
2-0. 65
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Resolution BPW 01-05-22-13; A Resolution Requesting the Financing, Construction, and Dedication of Certain 67
Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and 68
Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; Epcon Carmel, LLC; ($4,882.00) 69
Per Lot; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0 70
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Resolution BPW 01-05-22-14; A Resolution of the City of Carmel Board of Public Works and Safety 72
Acknowledging Agreement Between City and Vendor; Collective Publishing, LLC; ($25,880.00); Advertising in 73
Carmel Monthly Magazine; Board Member Burke moved to approve. Board Member Watson seconded. Request 74
approved 2-0. 75
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Resolution BPW 01-05-22-15; A Resolution of the City of Carmel Board of Public Works and Safety 77
Acknowledging Agreement Between City and Vendor; Omni Centre for Public Media, Inc.; ($41,294.06); 78
Additional Services Amendment; Additional Services for Cable Channel Productions; Board Member Burke 79
moved to approve. Board Member Watson seconded. Request approved 2-0. 80
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Resolution BPW 01-05-22-16; A Resolution of the City of Carmel Board of Public Works and Safety 82
Acknowledging Agreement Between City and Vendor; Rose and Lois.; Booth Rental at “The Ice on Carter 83
Green”; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 84
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Request for Purchase of Goods and Services; Ben Goebel; ($1,200.00); Ice Carving Services for Festival of Ice 86
Event; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 87
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Request for Purchase of Goods and Services; Chad Price; ($500.00); Ice Carving Services for Festival of Ice 89
Event; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 90
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Request for Purchase of Goods and Services; Jeff Petercsak; ($1,200.00); Ice Carving Services for Festival of 92
Ice Event; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0 93
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Request for Purchase of Goods and Services; Matthew Stoddart; ($1,200.00); Ice Carving Services for Festival 95
of Ice Event; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 96
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Request for Purchase of Goods and Services; Michael Stoddart; ($500.00); Ice Carving Services for Festival of 98
Ice Event; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 99
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
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Request for Purchase of Goods and Services; Shannon Gerasimchik; ($1,200.00); Ice Carving Services for 101
Festival of Ice Event; Board Member Burke moved to approve. Board Member Watson seconded. Request 102
approved 2-0. 103
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Request for Purchase of Goods and Services; A&F Engineering Co., LLC; ($89,280.00); 20-ENG-03 – 96th 105
Street and College Avenue Roundabout; Additional Services Amendment; Board Member Burke moved to 106
approve. Board Member Watson seconded. Request approved 2-0. 107
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Request for Purchase of Goods and Services; Campbell Consulting, LLC; ($50,000.00); Engineering Services; 109
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 110
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Request for Purchase of Goods and Services; American Structurepoint, Inc.; (-$35,957.15); 16-ENG-05 – 96th 112
Street and Keystone Parkway Roundabout; CO #19; Board Member Burke moved to approve. Board Member 113
Watson seconded. Request approved 2-0. 114
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Request for Purchase of Goods and Services; Continental Broadband Indiana, LLC d/b/a Expedient; 116
($10,582.00); MRC Cost; Additional Services Amendment; Board Member Burke moved to approve. Board 117
Member Watson seconded. Request approved 2-0. 118
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Request for Purchase of Goods and Services; DCG Indiana, Inc. d/b/a Dillon Construction Group; ($59,631.00); 120
Data Center Project – On Site Superintendent NTE; Board Member Burke moved to approve. Board Member 121
Watson seconded. Request approved 2-0. 122
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Request for Purchase of Goods and Services; DLZ Indiana, LLC; ($17,610.32); Addendum Construction 124
Observation for 16-ENG-97, 16-ENG-55, and 16-ENG-109; Additional Services Amendment; Board Member 125
Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 126
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Request for Purchase of Goods and Services; ERMCO, Inc.; ($573,421.00); Data Center Project – Electrical; 128
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 129
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Request for Purchase of Goods and Services; GovernmentJobs.com, Inc. d/b/a NEOGov; ($34,367.00); External 131
Human Resources Management Suite; Request to remove from agenda by Jon Oberlander, Interim Corporation 132
Counsel; Board Member Burke moved to remove . Board Member Watson seconded. Request to remove was 133
approved 2-0. 134
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Request for Purchase of Goods and Services; Municipal Emergency Services; ($31,089.78); Nine Each of HFRP 136
Tail Coats and Pants; Additional Services Amendment #2; Board Member Burke moved to approve. Board 137
Member Watson seconded. Request approved 2-0. 138
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Request for Purchase of Goods& Services; Priority Project Resources, Inc; ($85,620.00); Compliance Review & 140
Certification; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 141
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Request for Purchase of Goods and Services; St. Vincent Health, Wellness and Preventive Care Institute, Inc.; 143
2022 ($80,000.00), 2023 ($90,000.00), 2024 ($100,000.00), 2025 ($108,000.00); Tactical Athlete Program; 144
Professional Services Amendment Board Member Burke moved to approve. Board Member Watson seconded. 145
Request approved 2-0. 146
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Request for Purchase of Goods and Services; Van Ausdall & Farrar; ($10,458.00); Copier Lease Agreement; 148
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. 149
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DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
Request for Purchase of Goods and Services; Weihe Engineers, Inc.; ($54,925.00); 20-ENG-10 – Keystone Pkwy 151
Median Landscape Improvements 96th to 146th; Additional Services Amendment; Board Member Burke moved 152
to approve. Board Member Watson seconded. Request approved 2-0. 153
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OTHER155
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Resolution BPW 01-05-22-03; A Resolution of the City of Carmel Board of Public Works and Safety Approving 157
the Transfer and Presentation of Pistol and Badge for James Barlow; Board Member Burke moved to approve. 158
Board Member Watson seconded. Request approved 2-0. 159
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Resolution BPW 01-05-22-04; A Resolution of the City of Carmel Board of Public Works and Safety Approving 161
the Transfer and Presentation of Pistol and Badge for David Strong; Board Member Burke moved to approve. 162
Board Member Watson seconded. Request approved 2-0. 163
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Resolution BPW 01-05-22-11; A Resolution of the City of Carmel Board of Public Works and Safety Approving 165
the Transfer and Indemnification Agreement between the City and Police Officer Brian Schmidt; Bailey, seven-166
year-old Police K-9; Board Member Burke moved to approve. Board Member Watson seconded. Request 167
approved 2-0. 168
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Request for Stormwater Technical Standards Waiver; Carmel High School Natatorium; Board Member Burke 170
moved to approve. Board Member Watson seconded. Request approved 2-0. 171
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Request for Plat Amendment; Section 1, North End; Board Member Burke moved to approve. Board Member 173
Watson seconded. Request approved 2-0. 174
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Request for Replat; Section 1, North End Lot 53 and Block ‘K’; ; Board Member Burke moved to approve. 176
Board Member Watson seconded. Request approved 2-0. 177
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Request for Design Standards Waiver; Reserve at Spring Mill – Sanner Court; ; Board Member Burke moved to 179
approve. Board Member Watson seconded. Request approved 2-0. 180
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ADD-ONS183
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Request for Lane / Sidewalk Closure; Proscenium Pool Installation – 20 West Carmel Drive; Board Member 185
Burke moved to add-on four items onto the agenda. Board Member Watson seconded. Add-ons approved 2-0; Board 186
Member Burke moved to approve request. Board Member Watson seconded. Request approved 2-0. 187
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Request for Purchase of Goods and Services; Rock on Ice, LLC; ($1,200.00); Ice Carving Services for Festival 189
of Ice Event; Board Member Burke moved to add-on four items onto the agenda. Board Member Watson seconded. 190
Add-ons approved 2-0; Board Member Burke moved to approve request. Board Member Watson seconded. Request 191
approved 2-0.192
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Request for Purchase of Goods and Services; Titus Arensberg; ($1,200.00); Ice Carving Services for Festival of 194
Ice Event; Board Member Burke moved to add-on four items onto the agenda. Board Member Watson seconded. 195
Add-ons approved 2-0; Board Member Burke moved to approve request. Board Member Watson seconded. Request 196
approved 2-0. 197
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Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors, Inc.; ($2,618.00); 199
Maintenance Agreement - IDC; Additional Services Amendment; Board Member Burke moved to add-on four 200
items onto the agenda. Board Member Watson seconded. Add-ons approved 2-0; Board Member Burke moved to 201
approve request. Board Member Watson seconded. Request approved 2-0.202
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
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ADJOURNMENT204
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Board member Mary Ann Burke adjourned the meeting at 10:08 a.m. 206
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APPROVED: ____________________________________ 209
Sue Wolfgang – City Clerk 210
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_____________________________________ 212
Mayor James Brainard 213
ATTEST: 214
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__________________________________ 216
Sue Wolfgang – City Clerk 217
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF