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HomeMy WebLinkAboutKimley-Horn and Associates, Inc./ENG/$39,500/Smoky Row Road RAB and Corridor EnhancementCzTfshfzHsfdivlijobu22;39bn-Kbo23-3133 Qspgfttjpobmtibmmqfsgpsnuiftfswjdfttubufejo uifdpousbduepdvnfoutbtfyqfejujpvtmzbtjt dpotjtufouxjuiuifTuboebsepgDbsf<qspwjefe- ipxfwfs-uibuQspgfttjpobmtibmmopucf sftqpotjcmfgpsefmbztdbvtfeczdjsdvntubodft pvutjefpgQspgfttjpobm(tsfbtpobcmfdpouspm/ DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF upuiffyufoudbvtfeczuif DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF William A. Butz, Jr. Vice President January 11, 2022 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF 1/19/2022 1/19/2022 1/19/2022 1/19/2022 thJanuary6, 2022 Chris Ogg, Assistant City Engineer Carmel City Hall One Civic Square Carmel, IN 46032 Re: Agreement for Professional Consulting Services Roundabout and Corridor Enhancement Design Dear Chris, Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “the Consultant”) ispleased tosubmit this Agreement (the “Agreement”) to the City of Carmel, Indiana (“the Owner”) for professional consulting services to enhance the proposed roundabout and medians forthe Smoky Row Road project (“theProject”) with the City of Carmel. Project Understanding Kimley-Horn understands that theOwner desires to prepare schematic design and construction documents for implementation of landscape architectural elements and features forthe proposed renovation of Smoky Row Road between Pro Med Drive and the Monon Trail. The project will feature aroundabout with splitter islands, medians anda connection to the Monon Trail. The scope ofwork within this agreement isfor the proposed roundabout, landscaped medians and Monon Trail connection locations. The Smoky Row Road project is currently in the advanced stages ofdesign and documentation with aconstruction start anticipated inearly April 2022. The landscape architectural portion of the project will be under design as the roadway and infrastructure design documents are being completed, publicly bid and awarded to the selected contractor. We understand the Owner’spreferred method toimplement our design work is to obtain pricing from theselected contractor and upon receipt of their quote assess the viability of that option. Should the contractor pricing and negotiation be unacceptable to the Owner, we have included within this agreement an optional task for Kimley-Horn toadvance the construction documents to the level of public bidding therefore providing the Owner another option for project implementation. Our design process isdivided into two phases: Schematic Design and Preparation of Construction Documents. During the first phase we will prepare an overall design plan for the corridor forOwner’sreview. After an approved design plan isin place foreach location, Kimley-Horn will prepare construction documents to include hardscape plans and details, landscape planting plans, irrigation plans and lighting plans to meet the scope of work described below. We understand apublic art installation isnot planned for this location. thkimley-horn.com 250East96Street, Suite580, Indianapolis, IN46240 317-218-9560 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Once final construction documents are approved by the Owner and acontractor isselected to implement the work, wecan provide the Owner with shop drawing review and onsite field observations as described below. See included ‘Exhibit A’ for project limits and included roadway features our agreement is based upon. Scope of Services Task 1: Schematic Design This task includes the preparation ofbase plans, a site visit and creation of design options for Owner’sreview and input. Base Plan Preparation and Site Visit Kimley-Horn will obtain final roadway plans and layouts from the Owner (inAutoCAD) to prepare asite base plan forthe project. We will then visit thesite to photo document existing conditions and views aswell asobtain avisual assessment ofthe corridor. Schematic Design Kimley-Horn will prepare up to two (2) appropriate design alternatives forthe proposed enhancements within the corridor. Agraphically prepared schematic design plan will be created with pertinent character images that visually describe the proposed elements and features for each design alternative. We will prepare a preliminary Order of Magnitude opinion of probable cost of construction based upon plan quantities for the Owner’suse in comparing the designs. The proposed plan and costs will be submitted to the Owner forreview. One (1) design review meeting has been provided within this agreement. Itispresumed pertinent stakeholders and decision makers will be present at design review meetings to guide design. We will revise the preferred schematic plan atotal of one (1) time. Upon approval by the Owner, Kimley-Horn will advance the design to Construction Documents asoutlined in Task 2.Efforts inaddition to the estimated meetings will becompleted as an additional service on an hourly basis atour then current billing rates. Task 2: Construction Documents Preparation This task includes the development of construction plans and specifications forthe project per the Owner approved Schematic Plan. Plans and specifications will be utilized for contractor pricing and presumed inclusion into the Smoky Row Road roadway and infrastructure project. Construction Plans and Specifications: Kimley-Horn will utilize final roadway plan geometry to further design and add plan documentation to prepare thefollowing plans and details: Landscape plans including proposed schedule, species, size at installation and quantities Page 2 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Hardscape plans including layout and notes forhorizontal geometry oflow site walls and urns Fine Grading & Drainage plans that address the required vertical contouring and potential underdrains needed to accommodate the design. This work isfocused within the roundabout. Details / Sections for hardscape walls Kimley-Horn will work closely with the Owner’s Street Department to provide: o Irrigation plans that specify point ofconnection, line and head locations including appropriate sizing and specifications. o Lighting plans that specify point of connection, preferred locations of the luminaire(s), general orientation of the luminaire(s), cutsheets ofOwner specified product types and light color. This work will be performed inaccordance with City guidelines, ordinances and standards. Technical specifications will be prepared forthe items under design for contractor implementation. To obtain Owner feedback as the project develops, this scope of work provides forone (1) construction plan submittal tobe made atthe intermediate interval of75% complete prior to final plan submission. Apreliminary line-item opinion of probable construction cost will also be updated and submitted at this stage. Any opinions of probable costs of construction provided by Kimley-Horn will beprepared utilizing current public bid unit prices and bid tabulations. Kimley-Horn shall not be responsible forpotential construction change orders, cost over runs, schedule delays or incomplete documents should the base plan information provided toKimley-Horn bewithout needed project information or inaccuracy. Dependent on coordination with roadway project implementation schedule afield survey with private utility locates and/or ‘potholing’ of facilities may be required at some locations and isnot included within the cost ofthis agreement. These services can be performed separately and isnot included in this scope. This work will be ingeneral accordance with current INDOT policy and procedures. Ifutility coordination services are requested during the design and/or construction phase, they can also be provided asan additional service. Task 3: Construction Administration Kimley-Horn will provide construction phase services as specifically stated below as requested by the Owner: 1.Pre-Construction Conference. Consultant will attend one (1) Pre-Construction Conference prior to commencement of Work atthe Site. 2.Visits to Site and Observation of Construction. Consultant will attend up tothree (3) progress meetings during the construction phase. Consultant will make site visits atthe same time inorder to observe the progress of the Work. Such visits and observations by Consultant arenot intended to be exhaustive or to extend to every aspect of Contractor'swork inprogress. Observations are to be limited to spot checking, selective Page 3 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF measurement, and similar methods of general observation of the Work based on Consultant’sexercise of professional judgment. Based on information obtained during such visits and such observations, Consultant will evaluate whether Contractor'swork is generally proceeding in accordance with the Contract Documents, and Consultant will keep Owner informed of the general progress ofthe Work. Consultant shall not, during such visits or as aresult of such observations of Contractor's work inprogress, supervise, direct, or have control over Contractor'swork, nor shall Kimley-Horn have authority over or responsibility for the means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction selected by Contractor, forsafety precautions and programs incident to Contractor's work, nor forany failure of Contractor to comply with laws and regulations applicable to Contractor'sfurnishing and performing the Work. Accordingly, Consultant neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform its work inaccordance with the Contract Documents. 3.Clarifications and Interpretations. Consultant will respond to reasonable and appropriate Contractor requests for information (RFIs) and issue necessary clarifications and interpretations of the Contract Documents to Owner as appropriate to the orderly completion of Contractor'swork. Any orders authorizing variations from the Contract Documents will be made byOwner. 4.Change Orders. Consultant will review and make recommendations related to Change Orders submitted or proposed by the Contractor. 5.Shop Drawings and Samples. Consultant will review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor isrequired to submit, but only for conformance with the information given in the Contract Documents. Such review and approvals or other action will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs. Limitation ofResponsibilities. Consultant shall not beresponsible for the acts or omissions of any Contractor, or ofany oftheir subcontractors, suppliers, or of any other individual or entity performing or furnishing the Work. Consultant shall not have the authority or responsibility to stop the work of any Contractor. Task 4: Public Bid Option This optional task includes preparing the contract documents for public bidding purposes using plans and technical specifications prepared inTask 2 and standard Owner boilerplate front end documents provided inWord format by the Owner. Attendance atapre-bid meeting, answering bid RFI’s, preparation of addenda, review of bids, preparation of a bid tab and certification ofbid results and recommendations are also included. Page 4 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Additional Services Any services not specifically provided for herein, as well as changes inthe scope of pro- posed services and revisions requested by the Owner after substantial completion of the proposed services, will be considered Additional Services and will be performed ata negotiated fee. Information Provided by Owner Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by the Owner. The Owner shall provide all information requested by Kimley-Horn during theproject, including but not limited tothe following: 1.Relevant plans, as-builts, survey files, utility and conduit locations, studies, reports, or data inthe Owner’spossession 2.Executed copy of thisAgreement Schedule Kimley-Horn isprepared to commence the design process immediately upon receipt of a formal agreement. Provided an agreement isreceived byKimley-Horn on or before January stth2022, we propose to complete the design work outlined within Task 1 & 2 byMay6, 21 2022. The optional Task 4will require two (2) weeks. A detailed schedule can be prepared based upon a firm notice to proceed date. Our services outlined within Task 3will continue through the completion ofroadway construction currently anticipated to be complete in 2024. However, the schedule may be increased based upon meeting time availability, addition of optional services, Owner and/or regulatory agency review times and other items and events outside of Owner and Kimley-Horn control. Fees and Invoicing Tasks identified inthe table below as “Lump Sum” shall be completed for the sum of the lump sum fees listed below. In addition, other direct expenses and reimbursable expenses will be billed at1.15 times actual cost. Kimley-Horn will keep theOwner apprised of the budget status of expenses with monthly invoices. Task Task Description Fee Fee Type 1 Schematic Design $ 5,900 Lump Sum 2 Construction Documents Preparation$ 23,800 Lump Sum 3 Construction Administration Services $ 4,300 Lump Sum 4 Public Bid Option $ 4,500 Lump Sum An estimated additional reimbursable expenses budget of not-to-exceed $ 1,000.00 willbe used tocover travel, printing and reproduction, courier and overnight delivery services, etc. Total Fees and Expenses $ 39,500 Not-to-Exceed Page 5 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Kimley-Horn will keep theOwnerupdated, via monthly invoices, on the expenses incurred and the possible need for additional expense budget. Fees will be invoicedmonthly based on the percentage completed for each of lump sum element plus reimbursable expenses. Invoicingwill be due and payable within 30 days. Closure In addition to the matters set forth herein, our agreement shall include, andshall be subject tothe Standard Provisions attached hereto and hereby incorporated herein. As used in the Standard Provisions, the term “the Consultant” refers toKimley-Horn and Associates, Inc. The term “the Owner” shall refer the City of Carmel, Indiana. If you concur inthe foregoing and wish to direct us to proceed with theaforementioned services, please executeof this letter Agreement in thespace provided andreturn acopyto us. Execution of this Agreement formalizes our working arrangement. We appreciate the opportunity to provide these services to you. Sincerely, Kimley-Horn and Associates, Inc. Brandon M. Schreeg, PLABryan Sheward, P.E. Senior Project ManagerAssociate Attachments: Exhibit A Page 6 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Exhibit ‘A’ Page 7 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF William A. Butz, Jr. Kimley-Horn and Associates, Inc. Vice President January12th 22 William A. Butz, Jr. William A. Butz, Jr. DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF