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HomeMy WebLinkAboutLeach & Russell Mechanical Contractors, Inc./CFD/$11,248/Yearly HVAC PM - ASACzTfshfzHsfdivlijobu21;67bn-Kbo21-3133 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF 1/19/2022 1/19/2022 1/19/2022 1/19/2022 Exhibit A Part 1of 6 MAINTENANCE AGREEMENT Owner: CITY OF CARMEL Date: December 17, 2021 Address: ONE CIVIC SQUARE CARMEL, IN 46032 Type of Plan: PM INSPECTION Equipment Location: CARMEL FIRE DEPARTMENT HEADQUARTERS TWO CIVIC SQUARE CARMEL, IN 46032 Effective Date and Duration This agreement shall become effective 01-01-2022 and shall remain in effect for one year unless otherwise terminated or changed as permitted under the General Conditions. Services and Materials Included Maintenance Services as per attached Scope of Work provided by the owner as applicable to the Schedule of Maintained Equipment also attached. As an additional service we will log-on to your facility each day, observe the operation of your equipment and notify on-site building operations personnel of any unusual conditions. Equipment Covered: Schedule of Maintained Equipment Attached 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Price The quarterly, semi-annual and annual services and materials listed will be provided at an annual cost of 3,200.00 billed quarterly at the completion of the on-site services at $800.00. Materials & Subs All parts and materials will be provided as follows: List price plus 15% Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at cost plus 15% based on standard pricing. Labor is billed in one- hour increments with a 2-hour minimum. Straight Time Hourly Rate – 7a.m. to 5p.m. Monday – Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 55.00/trip These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. Purchaser’s Acceptance: Seller’s Acceptance: Purchaser: City of Carmel Seller: Leach & Russell Mechanical By: ________________________ By: ____________________________ Clint Rempe Title:_______________________ Title: Service Account Manager Date: _______________________ Date: __________________________ Note: The GENERAL CONDITIONS are a part of this agreement. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF General Conditions 1. Acceptance of the Limited Full Coverage or Inspection Plan shall in no way bind Seller to make corrections, replacements or repairs necessitated by (a) Purchaser’s improper or misuse of the equipment or systems (b) by negligence of others or (c) by faulty design of the equipment or systems. 2. Seller shall not be required under the Limited Full Coverage or Inspection Plan to make safety tests or to install new attachments or additional controls or equipment recommended or directed by any insurance company laboratory or governmental authority. 3. The Limited Full Coverage or Inspection Plan does not include the maintenance, repair or replacement of recording or portable instruments, electrical disconnect switches, circuit breaker fuse panels, casing or cabinets, gaskets, insulation hardware items, damage from freezing corrosion, electrolysis, drain stoppage or plumbing beyond equipment, gas lines, domestic water lines, non-moving parts ofheating, cooling and ventilating equipment, such as ductwork, boiler shell, tubes and refractory material and other like items. 4. Seller agrees to replace any workmanship which is disclosed within a period of 30 days after the performance thereof to be defective and will warrant materials and parts only to the extent, if any, the same are warranted by the suppliers thereof suppliers being defined to mean the suppliers ofSeller. All warranties on equipment are to be extended toSeller on Limited Full Coverage Plans. 5. Purchaser agrees to provide reasonable means of access to all equipment covered by this Agreement. 6. In the event Seller is required to make emergency calls, repairs and/or replacements under the Limited Full Coverage Service Plan, occasioned by Purchaser’s improper operation or misuse of the equipment, or by fire, explosion, flooding, the elements, strikes, labor troubles, vandalism, riots or civil commotion, or by any other cause beyond Seller’s control, Purchaser shall reimburse Seller for such emergency calls, repairs and/or replacements in accordance with the Seller’s current rates for performing such services. 7. Seller’s liability for injury to persons or damage to property shall, in any event, be limited to that caused directly by it’s negligence. Seller shall not be liable, however, on any account, for any damage or loss to Purchaser resulting from business interruption, inconvenience, and loss ofprofits or special indirect or consequential damage. Seller shall not be deemed to guarantee or warrant the continuing operation or operating efficiency of the EQUIPMENT COVERED, nor shall Seller by liable for any breakdowns thereof or for any damage to any other property of the Purchaser not covered by this Agreement resulting from any breakdowns in or operating mishaps of the EQUIPMENT COVERED provided, however, that nothing contained in this Paragraph shall be deemed to release Seller from the performance of its services and obligations under this Agreement. 8. Should any payment due by Purchaser become thirty days or more delinquent, Seller may terminate this Agreement by written notice and all monies owed Seller by Purchaser shall be immediately payable upon demand. 9. This Agreement is not transferable or assignable. 10. Purchaser agrees to accept the judgment ofSeller as to be the best means and methods tobe employed for any corrective or repair work necessary. 11. This Agreement shall remain in effect as herein provided unless either party shall furnish the other written notice of termination not later than 30 days prior to the end of any yearly period of the Agreement. Deletion, addition or depreciation of Agreement and/or change in Seller’s cost may cause a change in contract price. Thirty days advance notice of any such change shall be given in writing to Purchaser and Purchaser shall have the right to terminate if such change isnot acceptable. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Carmel Fire Department Headquarters Two Civic Square Carmel, IN 46032 This proposal will include quarterly equipment maintenance and inspection. Items listed below will be included as part of this maintenance proposal. A 1½ hour emergency service guarantee will be part of this contract. Filters to be provided by contractor. Equipment Covered Includes: 10) Fan Coil Units 4) Pumps 4) Radiant Tube Heater 14) Mini split AHUs 3) Multi Split heat pumps Perform the following during inspection: Report on general condition of units including cabinets, unusual noise or vibrations Oil or grease all bearings, including motors, fans and dampers as applicable Visual inspection for refrigerant/water leaks that may have occurred on equipment or piping Inspect all controls and contact points within the covered equipment Check refrigerant charge and record super heat and sub-cooling if applicable Check condition of drain screens, pans and piping Inspect and Replace filters Inspect and adjust valves, controls and damper settings and time clock settings per design function as applicable Inspect condenser and evaporator coils (We will provide one (1) condenser coil cleaning, annually, in the spring) – we will recommend any additional cleaning that may be needed Check belt/sheave adjustment, alignment and condition as applicable Inspect heat operation including burners, heat exchangers, electric heat banks, etc. as applicable Submit reports and recommendations as applicable 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Exhibit A Part 2 of 6 MAINTENANCE AGREEMENT Owner: CITY OF CARMEL Date: December 17, 2021 Address: ONE CIVIC SQUARE CARMEL, IN 46032 Type of Plan: PM INSPECTION Equipment Location: CARMEL FIRE STATION 42 th3610W. 106 ST. CARMEL, IN 46032 Effective Date and Duration This agreement shall become effective 01-01-2022 and shall remain in effect for one year unless otherwise terminated or changed as permitted under the General Conditions. Services and Materials Included Maintenance Services as per attached Scope of Work provided by the owner as applicable to the Schedule of Maintained Equipment also attached. Equipment Covered: Schedule of Maintained Equipment Attached 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Exhibit A Part 3 of 6 MAINTENANCE AGREEMENT Owner: CITY OF CARMEL Date: December 17, 2021 Address: ONE CIVIC SQUARE CARMEL, IN 46032 Type of Plan: PM INSPECTION Equipment Location: CARMEL FIRE STATION 43 th3232E. 106 ST. CARMEL, IN 46033 Effective Date and Duration This agreement shall become effective 01-01-2022 and shall remain in effect for one year unless otherwise terminated or changed as permitted under the General Conditions. Services and Materials Included Maintenance Services as per attached Scope of Work provided by the owner as applicable to the Schedule of Maintained Equipment also attached. Equipment Covered: Schedule of Maintained Equipment Attached 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Price The quarterly, semi-annual and annual services and materials listed will be provided at an annual cost of 1,300.00 billed quarterly at the completion of the on-site services at $325.00. Materials & Subs All parts and materials will be provided as follows: List price plus 15% Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at list plus 15% based on standard pricing. Labor is billed in one- hour increments with a 2-hour minimum. Straight Time Hourly Rate – 7a.m. to 5p.m. Monday – Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 55.00/trip These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. Purchaser’s Acceptance: Seller’s Acceptance: Purchaser: City of Carmel Seller: Leach & Russell Mechanical By: ________________________ By: ____________________________ Clint Rempe Title: _______________________ Title: Service Account Manager Date: _______________________ Date: __________________________ Note: The GENERAL CONDITIONS are a part of this agreement. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF General Conditions 1. Acceptance of the Limited Full Coverage or Inspection Plan shall in no way bind Seller to make corrections, replacements or repairs necessitated by (a) Purchaser’s improper or misuse of the equipment or systems (b) by negligence of others or (c) by faulty design of the equipment or systems. 2. Seller shall not be required under the Limited Full Coverage or Inspection Plan to make safety tests or to install new attachments or additional controls or equipment recommended or directed by any insurance company laboratory or governmental authority. 3. The Limited Full Coverage or Inspection Plan does not include the maintenance, repair or replacement of recording or portable instruments, electrical disconnect switches, circuit breaker fuse panels, casing or cabinets, gaskets, insulation hardware items, damage from freezing corrosion, electrolysis, drain stoppage or plumbing beyond equipment, gas lines, domestic water lines, non-moving parts ofheating, cooling and ventilating equipment, such as ductwork, boiler shell, tubes and refractory material and other like items. 4. Seller agrees to replace any workmanship which is disclosed within a period of 30 days after the performance thereof to be defective and will warrant materials and parts only to the extent, if any, the same are warranted by the suppliers thereof suppliers being defined to mean the suppliers ofSeller. All warranties on equipment are to be extended toSeller on Limited Full Coverage Plans. 5. Purchaser agrees toprovide reasonable means of access toall equipment covered by this Agreement. 6. In the event Seller is required to make emergency calls, repairs and/or replacements under the Limited Full Coverage Service Plan, occasioned by Purchaser’s improper operation or misuse of the equipment, or by fire, explosion, flooding, the elements, strikes, labor troubles, vandalism, riots or civil commotion, or by any other cause beyond Seller’s control, Purchaser shall reimburse Seller for such emergency calls, repairs and/or replacements in accordance with the Seller’s current rates for performing such services. 7. Seller’s liability for injury to persons or damage to property shall, in any event, be limited to that caused directly by it’s negligence. Seller shall not be liable, however, on any account, for any damage or loss to Purchaser resulting from business interruption, inconvenience, and loss ofprofits or special indirect or consequential damage. Seller shall not be deemed to guarantee or warrant the continuing operation or operating efficiency of the EQUIPMENT COVERED, nor shall Seller by liable for any breakdowns thereof or for any damage to any other property of the Purchaser not covered by this Agreement resulting from any breakdowns in or operating mishaps of the EQUIPMENT COVERED provided, however, that nothing contained in this Paragraph shall be deemed to release Seller from the performance ofits services and obligations under this Agreement. 8. Should any payment due by Purchaser become thirty days or more delinquent, Seller may terminate this Agreement by written notice and all monies owed Seller by Purchaser shall be immediately payable upon demand. 9. This Agreement is not transferable or assignable. 10. Purchaser agrees to accept the judgment of Seller as to be the best means and methods to be employed for any corrective or repair work necessary. 11. This Agreement shall remain in effect as herein provided unless either party shall furnish the other written notice of termination not later than 30 days prior to the end of any yearly period of the Agreement. Deletion, addition or depreciation of Agreement and/or change in Seller’s cost may cause a change in contract price. Thirty days advance notice of any such change shall be given in writing to Purchaser and Purchaser shall have the right to terminate if such change isnot acceptable. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Carmel Fire Station 43 th3232E. 106 ST. Carmel, IN 46033 This proposal will include quarterly equipment maintenance and inspection. Items listed below will be included as part of this maintenance proposal. A 2-hour emergency service guarantee will be part of this contract. Filters to be provided by contractor. Equipment Covered Includes: 3) Condensers 3) Air handlers 2) Tube Heaters 1) Multi split system Perform the following during inspection: Report on general condition of units including cabinets, unusual noise or vibrations Oil or grease all bearings, including motors, fans and dampers as applicable Visual inspection for refrigerant/water leaks that may have occurred on equipment or piping Inspect all controls and contact points within the covered equipment Check refrigerant charge and record super heat and sub-cooling if applicable Check condition of drain screens, pans and piping Inspect and Replace filters Inspect and adjust valves, controls and damper settings and time clock settings per design function as applicable Inspect condenser and evaporator coils (We will provide one (1) condenser coil cleaning, annually, in the spring) – we will recommend any additional cleaning that may be needed Check belt/sheave adjustment, alignment and condition as applicable Inspect heat operation including burners, heat exchangers, electric heat banks, etc. as applicable Submit reports and recommendations as applicable 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Price The quarterly, semi-annual and annual services and materials listed will be provided at an annual cost of 1,472.00 billed quarterly at the completion of the on-site services at $368.00. Materials & Subs All parts and materials will be provided as follows: List price plus 15% Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at list plus 15% based on standard pricing. Labor is billed in one- hour increments with a 2-hour minimum. Straight Time Hourly Rate – 7a.m. to 5p.m. Monday – Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 55.00/trip These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. Purchaser’s Acceptance: Seller’s Acceptance: Purchaser: City of Carmel Seller: Leach & Russell Mechanical By: ________________________ By: ____________________________ Clint Rempe Title: _______________________ Title: Service Account Manager Date: _______________________ Date: __________________________ Note: The GENERAL CONDITIONS are a part of this agreement. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF General Conditions 1. Acceptance of the Limited Full Coverage or Inspection Plan shall in no way bind Seller to make corrections, replacements or repairs necessitated by (a) Purchaser’s improper or misuse of the equipment or systems (b) by negligence of others or (c) by faulty design of the equipment or systems. 2. Seller shall not be required under the Limited Full Coverage or Inspection Plan to make safety tests or to install new attachments or additional controls or equipment recommended or directed by any insurance company laboratory or governmental authority. 3. The Limited Full Coverage or Inspection Plan does not include the maintenance, repair or replacement of recording or portable instruments, electrical disconnect switches, circuit breaker fuse panels, casing or cabinets, gaskets, insulation hardware items, damage from freezing corrosion, electrolysis, drain stoppage or plumbing beyond equipment, gas lines, domestic water lines, non-moving parts of heating, cooling and ventilating equipment, such as ductwork, boiler shell, tubes and refractory material and other like items. 4. Seller agrees to replace any workmanship which is disclosed within a period of 30 days after the performance thereof to be defective and will warrant materials and parts only to the extent, if any, the same are warranted by the suppliers thereof suppliers being defined to mean the suppliers ofSeller. All warranties on equipment are to be extended toSeller on Limited Full Coverage Plans. 5. Purchaser agrees toprovide reasonable means of access toall equipment covered by this Agreement. 6. In the event Seller is required to make emergency calls, repairs and/or replacements under the Limited Full Coverage Service Plan, occasioned by Purchaser’s improper operation or misuse of the equipment, or by fire, explosion, flooding, the elements, strikes, labor troubles, vandalism, riots or civil commotion, or by any other cause beyond Seller’s control, Purchaser shall reimburse Seller for such emergency calls, repairs and/or replacements in accordance with the Seller’s current rates for performing such services. 7. Seller’s liability for injury to persons or damage to property shall, in any event, be limited to that caused directly by it’s negligence. Seller shall not be liable, however, on any account, for any damage or loss to Purchaser resulting from business interruption, inconvenience, and loss ofprofits or special indirect or consequential damage. Seller shall not be deemed to guarantee or warrant the continuing operation or operating efficiency of the EQUIPMENT COVERED, nor shall Seller by liable for any breakdowns thereof or for any damage to any other property of the Purchaser not covered by this Agreement resulting from any breakdowns in or operating mishaps of the EQUIPMENT COVERED provided, however, that nothing contained in this Paragraph shall be deemed to release Seller from the performance ofits services and obligations under this Agreement. 8. Should any payment due by Purchaser become thirty days or more delinquent, Seller may terminate this Agreement by written notice and all monies owed Seller by Purchaser shall be immediately payable upon demand. 9. This Agreement is not transferable or assignable. 10. Purchaser agrees to accept the judgment of Seller as to be the best means and methods to be employed for any corrective or repair work necessary. 11. This Agreement shall remain in effect as herein provided unless either party shall furnish the other written notice of termination not later than 30 days prior to the end of any yearly period of the Agreement. Deletion, addition or depreciation of Agreement and/or change in Seller’s cost may cause a change in contract price. Thirty days advance notice of any such change shall be given in writing to Purchaser and Purchaser shall have the right to terminate if such change isnot acceptable. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Carmel Fire Station 42 th3610W. 106 ST. Carmel, IN 46032 This proposal will include quarterly equipment maintenance and inspection. Items listed below will be included as part of this maintenance proposal. A 2-hour emergency service guarantee will be part of this contract. Filters to be provided by contractor. Equipment Covered Includes: 4) Condensers 4) Air handlers 2) Tube Heaters Perform the following during inspection: Report on general condition of units including cabinets, unusual noise or vibrations Oil or grease all bearings, including motors, fans and dampers as applicable Visual inspection for refrigerant/water leaks that may have occurred on equipment or piping Inspect all controls and contact points within the covered equipment Check refrigerant charge and record super heat and sub-cooling if applicable Check condition of drain screens, pans and piping Inspect and Replace filters Inspect and adjust valves, controls and damper settings and time clock settings per design function as applicable Inspect condenser and evaporator coils (We will provide one (1) condenser coil cleaning, annually, in the spring) – we will recommend any additional cleaning that may be needed Check belt/sheave adjustment, alignment and condition as applicable Inspect heat operation including burners, heat exchangers, electric heat banks, etc. as applicable Submit reports and recommendations as applicable 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Exhibit A Part 4of 6 MAINTENANCE AGREEMENT Owner: CITY OF CARMEL Date: December 17, 2021 Address: ONE CIVIC SQUARE CARMEL, IN 46032 Type of Plan: PM INSPECTION Equipment Location: CARMEL FIRE STATION 44 5032 E. MAIN ST. CARMEL, IN 46033 Effective Date and Duration This agreement shall become effective 01-01-2022 and shall remain in effect for one year unless otherwise terminated or changed as permitted under the General Conditions. Services and Materials Included Maintenance Services as per attached Scope of Work provided by the owner as applicable to the Schedule of Maintained Equipment also attached. Equipment Covered: Schedule of Maintained Equipment Attached 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Price The quarterly, semi-annual and annual services and materials listed will be provided at an annual cost of 2,264.00 billed quarterly at the completion of the on-site services at $566.00. Materials & Subs All parts and materials will be provided as follows: List price plus 15% Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at list plus 15% based on standard pricing. Labor is billed in one- hour increments with a 2-hour minimum. Straight Time Hourly Rate – 7a.m. to 5p.m. Monday – Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 55.00/trip These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. Purchaser’s Acceptance: Seller’s Acceptance: Purchaser: City of Carmel Seller: Leach & Russell Mechanical By: ________________________ By: ____________________________ Clint Rempe Title: _______________________ Title: Service Account Manager Date: _______________________ Date: __________________________ Note: The GENERAL CONDITIONS are a part of this agreement. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF General Conditions 1. Acceptance of the Limited Full Coverage or Inspection Plan shall in no way bind Seller to make corrections, replacements or repairs necessitated by (a) Purchaser’s improper or misuse of the equipment or systems (b) by negligence of others or (c) by faulty design of the equipment or systems. 2. Seller shall not be required under the Limited Full Coverage or Inspection Plan to make safety tests or to install new attachments or additional controls or equipment recommended or directed by any insurance company laboratory or governmental authority. 3. The Limited Full Coverage or Inspection Plan does not include the maintenance, repair or replacement of recording or portable instruments, electrical disconnect switches, circuit breaker fuse panels, casing or cabinets, gaskets, insulation hardware items, damage from freezing corrosion, electrolysis, drain stoppage or plumbing beyond equipment, gas lines, domestic water lines, non-moving parts of heating, cooling and ventilating equipment, such as ductwork, boiler shell, tubes and refractory material and other like items. 4. Seller agrees to replace any workmanship which is disclosed within a period of 30 days after the performance thereof to be defective and will warrant materials and parts only to the extent, if any, the same are warranted by the suppliers thereof suppliers being defined to mean the suppliers ofSeller. All warranties on equipment are to be extended toSeller on Limited Full Coverage Plans. 5. Purchaser agrees toprovide reasonable means of access toall equipment covered by this Agreement. 6. In the event Seller is required to make emergency calls, repairs and/or replacements under the Limited Full Coverage Service Plan, occasioned by Purchaser’s improper operation or misuse of the equipment, or by fire, explosion, flooding, the elements, strikes, labor troubles, vandalism, riots or civil commotion, or by any other cause beyond Seller’s control, Purchaser shall reimburse Seller for such emergency calls, repairs and/or replacements in accordance with the Seller’s current rates for performing such services. 7. Seller’s liability for injury to persons or damage to property shall, in any event, be limited to that caused directly by it’s negligence. Seller shall not be liable, however, on any account, for any damage or loss to Purchaser resulting from business interruption, inconvenience, and loss ofprofits or special indirect or consequential damage. Seller shall not be deemed to guarantee or warrant the continuing operation or operating efficiency of the EQUIPMENT COVERED, nor shall Seller by liable for any breakdowns thereof or for any damage to any other property of the Purchaser not covered by this Agreement resulting from any breakdowns in or operating mishaps of the EQUIPMENT COVERED provided, however, that nothing contained in this Paragraph shall be deemed to release Seller from the performance ofits services and obligations under this Agreement. 8. Should any payment due by Purchaser become thirty days or more delinquent, Seller may terminate this Agreement by written notice and all monies owed Seller by Purchaser shall be immediately payable upon demand. 9. This Agreement is not transferable or assignable. 10. Purchaser agrees to accept the judgment of Seller as to be the best means and methods to be employed for any corrective or repair work necessary. 11. This Agreement shall remain in effect as herein provided unless either party shall furnish the other written notice of termination not later than 30 days prior to the end of any yearly period of the Agreement. Deletion, addition or depreciation of Agreement and/or change in Seller’s cost may cause a change in contract price. Thirty days advance notice of any such change shall be given in writing to Purchaser and Purchaser shall have the right to terminate if such change isnot acceptable. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Carmel Fire Station 44 5032 E. MAIN ST. Carmel, IN 46033 This proposal will include quarterly equipment maintenance and inspection. Items listed below will be included as part of this maintenance proposal. A 2-hour emergency service guarantee will be part of this contract. Filters to be provided by contractor. Equipment Covered Includes: 1) LG VRF system 2) Exhaust fans 4) Tube Heaters 1) Make-up air unit 1) Mini split system Perform the following during inspection: Report on general condition of units including cabinets, unusual noise or vibrations Oil or grease all bearings, including motors, fans and dampers as applicable Visual inspection for refrigerant/water leaks that may have occurred on equipment or piping Inspect all controls and contact points within the covered equipment Check refrigerant charge and record super heat and sub-cooling if applicable Check condition of drain screens, pans and piping Inspect and Replace filters Inspect and adjust valves, controls and damper settings and VFR settings per design function as applicable Inspect condenser and evaporator coils (We will provide one (1) condenser coil cleaning, annually, in the spring) – we will recommend any additional cleaning that may be needed Check belt/sheave adjustment, alignment and condition as applicable Inspect heat operation including burners, heat exchangers, electric heat banks, etc. as applicable Submit reports and recommendations as applicable 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Exhibit A Part 5of 6 MAINTENANCE AGREEMENT Owner: CITY OF CARMEL Date December 17, 2021 Address: ONE CIVIC SQUARE CARMEL, IN 46032 Type of Plan: PM INSPECTION Equipment Location: CARMEL FIRE STATION 46 th540W. 136 t. CARMEL, IN 46032 Effective Date and Duration This agreement shall become effective 01-01-2022 and shall remain in effect for one year unless otherwise terminated or changed as permitted under the General Conditions. Services and Materials Included Maintenance Services as per attached Scope of Work provided by the owner as applicable to the Schedule of Maintained Equipment also attached. Equipment Covered: Schedule of Maintained Equipment Attached 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Price The quarterly, semi-annual and annual services and materials listed will be provided at an annual cost of 1,760.00 billed quarterly at the completion of the on-site services at $440.00. Materials & Subs All parts and materials will be provided as follows: List price plus 15% Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at list plus 15% based on standard pricing. Labor is billed in one- hour increments with a 2-hour minimum. Straight Time Hourly Rate – 7a.m. to 5p.m. Monday – Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 55.00/trip These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. Purchaser’s Acceptance: Seller’s Acceptance: Purchaser: City of Carmel Seller: Leach & Russell Mechanical By: ________________________ By: ____________________________ Clint Rempe Title: _______________________ Title: Service Account Manager Date: _______________________ Date: __________________________ Note: The GENERAL CONDITIONS are a part of this agreement. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF General Conditions 1. Acceptance of the Limited Full Coverage or Inspection Plan shall in no way bind Seller to make corrections, replacements or repairs necessitated by (a) Purchaser’s improper or misuse of the equipment or systems (b) by negligence of others or (c) by faulty design of the equipment or systems. 2. Seller shall not be required under the Limited Full Coverage or Inspection Plan to make safety tests or to install new attachments or additional controls or equipment recommended or directed by any insurance company laboratory or governmental authority. 3. The Limited Full Coverage or Inspection Plan does not include the maintenance, repair or replacement of recording or portable instruments, electrical disconnect switches, circuit breaker fuse panels, casing or cabinets, gaskets, insulation hardware items, damage from freezing corrosion, electrolysis, drain stoppage or plumbing beyond equipment, gas lines, domestic water lines, non-moving parts of heating, cooling and ventilating equipment, such as ductwork, boiler shell, tubes and refractory material and other like items. 4. Seller agrees to replace any workmanship which is disclosed within a period of 30 days after the performance thereof to be defective and will warrant materials and parts only tothe extent, if any, the same are warranted by the suppliers thereof suppliers being defined to mean the suppliers ofSeller. All warranties on equipment are to be extended toSeller on Limited Full Coverage Plans. 5. Purchaser agrees toprovide reasonable means of access toall equipment covered by this Agreement. 6. In the event Seller is required to make emergency calls, repairs and/or replacements under the Limited Full Coverage Service Plan, occasioned by Purchaser’s improper operation or misuse of the equipment, or by fire, explosion, flooding, the elements, strikes, labor troubles, vandalism, riots or civil commotion, or by any other cause beyond Seller’s control, Purchaser shall reimburse Seller for such emergency calls, repairs and/or replacements in accordance with the Seller’s current rates for performing such services. 7. Seller’s liability for injury to persons or damage to property shall, in any event, be limited to that caused directly by it’s negligence. Seller shall not be liable, however, on any account, for any damage or loss to Purchaser resulting from business interruption, inconvenience, and loss ofprofits or special indirect or consequential damage. Seller shall not be deemed to guarantee or warrant the continuing operation or operating efficiency of the EQUIPMENT COVERED, nor shall Seller by liable for any breakdowns thereof or for any damage to any other property of the Purchaser not covered by this Agreement resulting from any breakdowns in or operating mishaps of the EQUIPMENT COVERED provided, however, that nothing contained in this Paragraph shall be deemed to release Seller from the performance ofits services and obligations under this Agreement. 8. Should any payment due by Purchaser become thirty days or more delinquent, Seller may terminate this Agreement by written notice and all monies owed Seller by Purchaser shall be immediately payable upon demand. 9. This Agreement is not transferable or assignable. 10. Purchaser agrees to accept the judgment of Seller as to be the best means and methods to be employed for any corrective or repair work necessary. 11. This Agreement shall remain in effect as herein provided unless either party shall furnish the other written notice of termination not later than 30 days prior to the end of any yearly period of the Agreement. Deletion, addition or depreciation of Agreement and/or change in Seller’s cost may cause a change in contract price. Thirty days advance notice of any such change shall be given in writing to Purchaser and Purchaser shall have the right to terminate if such change isnot acceptable. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Carmel Fire Station 46 th540W. 136 St. Carmel, IN 46032 This proposal will include quarterly equipment maintenance and inspection. Items listed below will be included as part of this maintenance proposal. A 2-hour emergency service guarantee will be part of this contract. Filters to be provided by contractor. Equipment Covered Includes: 4) Condensers 4) Air handlers 2) Tube Heaters Perform the following during inspection: Report on general condition of units including cabinets, unusual noise or vibrations Oil or grease all bearings, including motors, fans and dampers as applicable Visual inspection for refrigerant/water leaks that may have occurred on equipment or piping Inspect all controls and contact points within the covered equipment Check refrigerant charge and record super heat and sub-cooling if applicable Check condition of drain screens, pans and piping Inspect and Replace filters Inspect and adjust valves, controls and damper settings and time clock settings per design function as applicable Inspect condenser and evaporator coils (We will provide one (1) condenser coil cleaning, annually, in the spring) – we will recommend any additional cleaning that may be needed Check belt/sheave adjustment, alignment and condition as applicable Inspect heat operation including burners, heat exchangers, electric heat banks, etc. as applicable Submit reports and recommendations as applicable 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Exhibit A Part 6 of 6 MAINTENANCE AGREEMENT Owner: CITY OF CARMEL Date: December 17, 2021 Address: ONE CIVIC SQUARE CARMEL, IN 46032 Type of Plan: PM INSPECTION Equipment Location: CARMEL FIRE TRAINING CENTER th4925E. 106 St. CARMEL, IN 46033 Effective Date and Duration This agreement shall become effective 01-01-2022 and shall remain in effect for one year unless otherwise terminated or changed as permitted under the General Conditions. Services and Materials Included Maintenance Services as per attached Scope of Work provided by the owner as applicable to the Schedule of Maintained Equipment also attached. Equipment Covered: Schedule of Maintained Equipment Attached 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Price The quarterly, semi-annual and annual services and materials listed will be provided at an annual cost of 1,252.00 billed quarterly at the completion of the on-site services at $313.00. Materials & Subs All parts and materials will be provided as follows: List price plus 15% Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at list plus 15% based on standard pricing. Labor is billed in one- hour increments with a 2-hour minimum. Straight Time Hourly Rate – 7a.m. to 5p.m. Monday – Friday $ 95.00/hour Overtime Rate $ 120.00/hour Premium Hours Sundays and Holidays $ 150.00/hour Truck Charge $ 55.00/trip These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. Purchaser’s Acceptance: Seller’s Acceptance: Purchaser: City of Carmel Seller: Leach & Russell Mechanical By: ________________________ By: ____________________________ Clint Rempe Title: _______________________ Title: Service Account Manager Date: _______________________ Date: __________________________ Note: The GENERAL CONDITIONS are a part of this agreement. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF General Conditions 1. Acceptance of the Limited Full Coverage or Inspection Plan shall in no way bind Seller to make corrections, replacements or repairs necessitated by (a) Purchaser’s improper or misuse of the equipment or systems (b) by negligence of others or (c) by faulty design of the equipment or systems. 2. Seller shall not be required under the Limited Full Coverage or Inspection Plan to make safety tests or to install new attachments or additional controls or equipment recommended or directed by any insurance company laboratory or governmental authority. 3. The Limited Full Coverage or Inspection Plan does not include the maintenance, repair or replacement of recording or portable instruments, electrical disconnect switches, circuit breaker fuse panels, casing or cabinets, gaskets, insulation hardware items, damage from freezing corrosion, electrolysis, drain stoppage or plumbing beyond equipment, gas lines, domestic water lines, non-moving parts ofheating, cooling and ventilating equipment, such as ductwork, boiler shell, tubes and refractory material and other like items. 4. Seller agrees to replace any workmanship which is disclosed within a period of 30 days after the performance thereof to be defective and will warrant materials and parts only tothe extent, if any, the same are warranted by the suppliers thereof suppliers being defined to mean the suppliers ofSeller. All warranties on equipment are to be extended toSeller on Limited Full Coverage Plans. 5. Purchaser agrees toprovide reasonable means ofaccess toall equipment covered by this Agreement. 6. In the event Seller is required to make emergency calls, repairs and/or replacements under the Limited Full Coverage Service Plan, occasioned by Purchaser’s improper operation or misuse of the equipment, or by fire, explosion, flooding, the elements, strikes, labor troubles, vandalism, riots or civil commotion, or by any other cause beyond Seller’s control, Purchaser shall reimburse Seller for such emergency calls, repairs and/or replacements in accordance with the Seller’s current rates for performing such services. 7. Seller’s liability for injury to persons or damage to property shall, in any event, be limited to that caused directly by it’s negligence. Seller shall not be liable, however, on any account, for any damage or loss toPurchaser resulting from business interruption, inconvenience, and loss ofprofits or special indirect or consequential damage. Seller shall not be deemed to guarantee or warrant the continuing operation or operating efficiency of the EQUIPMENT COVERED, nor shall Seller by liable for any breakdowns thereof or for any damage to any other property of the Purchaser not covered by this Agreement resulting from any breakdowns in or operating mishaps of the EQUIPMENT COVERED provided, however, that nothing contained in this Paragraph shall be deemed to release Seller from the performance ofits services and obligations under this Agreement. 8. Should any payment due by Purchaser become thirty days or more delinquent, Seller may terminate this Agreement by written notice and all monies owed Seller by Purchaser shall be immediately payable upon demand. 9. This Agreement is not transferable or assignable. 10. Purchaser agrees to accept the judgment of Seller as to be the best means and methods tobe employed for any corrective or repair work necessary. 11. This Agreement shall remain in effect as herein provided unless either party shall furnish the other written notice of termination not later than 30 days prior to the end of any yearly period of the Agreement. Deletion, addition or depreciation of Agreement and/or change in Seller’s cost may cause a change in contract price. Thirty days advance notice of any such change shall be given in writing to Purchaser and Purchaser shall have the right to terminate if such change isnot acceptable. 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Carmel Fire Training Center th4925E. 106 St. Carmel, IN 46033 This proposal will include quarterly equipment maintenance and inspection. Items listed below will be included as part of this maintenance proposal. A 2-hour emergency service guarantee will be part of this contract. Filters to be provided by contractor. Equipment Covered Includes: 3) Condensers 3) Air handlers Perform the following during inspection: Report on general condition of units including cabinets, unusual noise or vibrations Oil or grease all bearings, including motors, fans and dampers as applicable Visual inspection for refrigerant/water leaks that may have occurred on equipment or piping Inspect all controls and contact points within the covered equipment Check refrigerant charge and record super heat and sub-cooling if applicable Check condition of drain screens, pans and piping Inspect and Replace filters Inspect and adjust valves, controls and damper settings and time clock settings per design function as applicable Inspect condenser and evaporator coils (We will provide one (1) condenser coil cleaning, annually, in the spring) – we will recommend any additional cleaning that may be needed Check belt/sheave adjustment, alignment and condition as applicable Inspect heat operation including burners, heat exchangers, electric heat banks, etc. as applicable Submit reports and recommendations as applicable 9151 Ford Circle Fishers, IN.46038 Ph 317.841.7877 Fax 317.841.7460 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF City ®f INDIANA RETAIL TAX EXEMPT CERTIFICATE NO.003120155 002 0 Page 1 Of 1 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 106148 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 12/29/2021 362779 HVAC PM - Sta. 41, 42, 43, 44, 46, CTC LEACH & RUSSELL Carmel Fire Department VENDOR 9151 FORD CIRCLE SHIP 10701 N. College Avenue, Ste A TO Carmel, IN 46032- FISHERS, IN 46038 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 62343 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1120 Fund: 101 General Fund Account: 43-501.00 4 Each Yearly HVAC PM - CTC 313.00 1,252.00 4 Each Yearly HVAC PM - Sta. 41 800.00 3,200.00 4 Each Yearly HVAC PM - Sta. 42 368.00 1,472.00 4 Each Yearly HVAC PM - Sta. 43 325.00 1,300.00 4 Each Yearly HVAC PM - Sta. 44 566.00 2,264.00 4 Each Yearly HVAC PM - Sta. 46 440.00 1,760.00 Sub Total 11,248.00 Send Invoice To: Carmel Fire Department 2 Civic Square Carmel, IN 46032- DEPARTMENT F CA PLEASE INVOICE IN DUPLICATE ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $11,248.00 SHIPPING INSTRUCTIONS AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE - `- THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Denise Snyder James Crider TITLE Accreditation/Budget Administrator Director of Administration CONTROL NO. 106148 CONTROLLER DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF