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Home My WebLink AboutBPW-12-04-89CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES DECEMBER 4, 1989 CITY MEETING HALL 5:15 P.M. The meeting of the Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members in attendance were Steve Spaugh and Billy Walker. City Attorney Steve Andrews and Clerk-Treasurer Susan Jones were also in attendance. MINUTES: A motion was made by Steve Spaugh and seconded by Mayor Hancock to approve the minutes of November 20, 1989. All members voted aye. Motion carried. CLAIMS: A motion was made by Billy Walker to approve the claims dated 10/20/89, Pages 1 & 2 in the amount of $237,937.45. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. A motion was made by Billy Walker to approve the claims dated 11/27/89, Page 1 in the amount of $9,152,794.52. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. A motion was made by Billy Walker to approve the claims dated 11/20/89, Pages 1 - 10 in the amount of $3,206,539.79. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. A motion was made by Billy Walker to approve the claims dated 11/16/89, Pages 1 & 2 in the amount of $269,881.82. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. BIDS/WASTEWATER TREATMENT PLANT PROJECT: Steve Andrews and Don Silvey (Commonwealth Engineering) opened the bids for the Wastewater Treatment Plant Improvements. Steve stated that all bids were received by the Clerk-Treasurer in proper time and proper form. The bids were as follows: Adams Robinson $5,432,000 Ameritcon $5,689,000 Bowen Engineering S5,210,000 E.H. Hughes $5,895,000 Ind Const. Corp. $5,767,000 Reynolds ~5,344,000 A motion was made by Mayor Hancock to take the bids under advisement and return on the 18th of December with a recommendation. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. CONTRACT FOR CLEANING SERVICES: A motion was made to approve the cleaning contract for Luke Cary of the CPD and to authorize the Mayor to sign said contract. The contract was signed in the amount of $300.00 per month and will expire on April 30, 1990. The motion was seconded by Billy Walker and all members voted aye. Motion carried. The Clerk-Treasurer stated that Officer Cary had been paid at a rate of $380.75 per month for 1989 and questioned the difference. Assistant Chief Allen stated he would check into the discrepancy. The contract was signed by the Mayor and Chief Barney would have Officer Cary sign it and return the original to the Clerk -Treasurer's office. The Clerk-Treasurer also asked about a cleaning contract for Penny Clear in Utilities. The City Attorney stated he would be glad to do the same type of contract for her if Jim Dougherty would contact him. MAINTENANCE CONTRACT: A motion was made by Steve Spaugh to approve the maintenance contract between the CPD and IBM and authorize the Mayor to sign said contract. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. Steve Andrews stated that all his previous "concerns" had been taken care of by both parties. The Mayor signed the contract and it was given to Chief Barney so that he could send it to IBM for their signatures. Chief Barney will return the signed original to the Clerk- Treasurer's office as soon as it is received. PROMOTION/NEW HIRE/CPD: A motion was made by Billy Walker and seconded by Steve Spaugh to promote Charlene M. Brown to the rank of 2nd Class Civilian, effective December 20, 1989 at an annual rate of $17,860.00 for 1989. All members voted aye. Motion carried. A motion was made by Billy Walker to approve the following promotions effective January 1, 1990. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Nancy Tasciotti to Patrolman 1st Class Rebecca House to Administrative Assistant II Robert E. Nibarger to Major in charge of the Support Division A motion was made by Steve Spaugh and seconded by Mayor Hancock to approve the promotion of Vicki Baily, effective January 1, 1990 to Administrative Assistant I. All members voted aye. Motion carried. A motion was made by Steve Spaugh to approve the new hire of Donald G. Poorman as a Patrolman 3rd Class, effective January 2, 1990 at a rate of $869.23 bi-weekly. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. SIGNING OF SECONDARY PLAT,(WOODFIELD SECTION FIVE & SIX: A motion was made by Steve Spaugh to approve and sign the secondary plat for Woodfield Section Five and Section Six. The motion was seconded by Billy Walker. All members voted aye. Motion carried. SEWER AND WATER AVAILABILITY/99 EAST CARMEL DRIVE: A motion was made by Billy Walker to approve the sewer and water availability in the amount of 7.26 EDU's not to exceed an average daily flow of 2,178 gallons and to approve the widening of the curb cut from 20 feet to 28 feet for 99 East Carmel Drive. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. SEWER AND WATER AVAILABILITY/CARMEL OFFICE PARK BUILDING D: A motion was made by Billy Walker and seconded by Steve Spaugh to approve sewer and water availability for Carmel Office Park Building D in the amount of 3.27 EDU's not to exceed an average daily flow of 981 gallons. All members voted aye. Motion carried. PERFORMANCE BOND RELEASES: A motion was made by Billy Walker to approve the release of performance bonds, SB034766 in the amount of $2,800.00 for street signs & monuments & markers for Kingswood, Section IV. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. A motion was made by Billy Walker to approve the release of performance bonds, MB715995 in the amount of $27,840 for sidewalks for Woodcreek, Section II. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. OTHER BUSINESS: At this time the Mayor stated she had two items she wished to bring up for the Board's consideration. CONTRACT WITH HARMON WATERS & COMPANY/PREMIUMS ONLY BENEFIT UNDER IRS SECTION 125: The Mayor stated the Council had approved this plan for a benefit for City employees and that it basically took the premiums that employees paid and held them out prior to calculating payroll taxes. Billy Walker asked if this would affect their retirement. Cheryl Lind of Lincoln National explained it would change their FICA but was not sure how it would affect their PER~. Cheryl Lind stated the plan would automatically include every employee unless they signed a waiver. A motion was made by Steve Spaugh to approve the plan and authorize the Mayor to sign on behalf o~ the City. The motion was seconded by Billy Walker. All members voted aye. Motion carried. The original would be kept by the Clerk-Treasurer's office as outlined by IRS regulations. TRANSFER OF TITLE/CARMEL PLICE STATION/CIVIC SQUARE BUILDING CORPORATION: Steve Andrews explained that the City has a communications center that has to be renovated (the old Police Station on 1st Avenue NW) and what has been found is that we have appropriated in the bond issue, Phase II, $150,000 for the communications center. Essentially the money was set up for equipment and communications. What the City needs to do right now is do rehabilitation work and the Police will be moving into their building the next year and work needs to be started now. The problem now is the funds in the bond issue are not appropriated for that item but what we can do is use that money to purchase the building. City Attorney Andrews stated, "So what we want to do is have the City sell the building to the building corp and I have an appraisal from Craig Kaiser, who is a local realtor and appraiser and he has appraised the property that we are going to be transferring which is about 90% of the building and the parking lot...for $150,000.00. What I want to do is have the Board, by a motion, authorize the Mayor to sign the deed when I get it prepared, quitclaiming the property from the City of Carmel to the Building Corporation for the sale price of not to exceed $150,000.00." Andrews went on to explain that bond counsel said they couldn't use bond money for rehabilitation and that is why the City needs to go through this. The City will use the $150,000 from the transaction in order for the City to do the rehabilitation work. The building corporation can't do rehab work but the City can. Steve Spaugh asked what happens after the rehabilitation is completed. Steve Andrews stated the City could go ahead use any left over money for anything else they would need but the building would remain titled to the building corporation and leased back to the city for $1.00 a year. Steve Spaugh asked who the members of the building corporation were. Andrews stated they were, John Profitt, Ken Keltner, Danny O'Malia, Bill York, Evan Parks and that he himself served as counsel for the corporation, however Andrews went on to state that the requirements come from bond counsel, Ice, Miller, Donadio & Ryan. A motion to allow the Mayor to sign the deed was made by Billy Walker and seconded by Steve Spaugh. All members voted aye. Motion carried. There being no further business before the Board of Public Works the meeting was duly adjourned. APPROVED: ATTEST: