HomeMy WebLinkAboutBPW-12-18-89CARMEL BOARD OF PUBLIC WORKS & SAFETY
MEETING MINUTES
DECEMBER 18, 1989
CARMEL CITY MEETING HALL
5:15 P.M.
The regular meeting of the Carmel Board of Public Works and
Safety was called to order by Mayor Dorothy J. Hancock.
Members in attendance were Billy Walker and Steve Spaugh.
City Attorney Steve Andrews and Clerk-~Treasurer Susan Jones
were also in attendance.
MINUTES: Steve Spaugh made a motion to approve the minutes of
December 4, 1989. The motion-was seconded by Mayor Hancock.
All members voted aye. Motlon carried.
CLAIMS: Steve Spaugh made a motion to approve the claims
dated 11/30/89, Pages 1 & 2 in the amount of $228,911.50. The
motion was seconded by Billy Walker. All members voted aye.
Motion carried.
Steve Spaugh made a motion to approve the claims dated
11/30/89, Page 1 in the amount of $2,100.57. The motion was
seconded by Billy Walker. All members voted aye. Motion
carried.
Steve Spaugh made a motion to approve the claims dated
12/08/89, Page 1 in the amount of $209,396.42. The motion was
seconded by Billy Walker. All members voted aye. Motion
carried.
Steve Spaugh made a motion to approve the claims dated
12/06/89, Pages 1-10 in the amount of $528,812.23. The motion
was seconded by Billy Walker. All members voted aye. Motion
carried.
Commonwealth Engineering
BIDS/WASTEWATER TREATMENT PLANT:
submitted the recommendation that the BPW tentatively award
the bid of $5,210,00.00 contingent upon the successful
financing on the part of Clay Township Regional Waste
District to Bowen Engineering. Billy Walker so moved. The
motion was seconded by Steve Spaugh. All members voted aye.
Motion carried.
A
REQUEST FOR SANITARY SEWER/37 CIRCLE DRIVE/KEVIN JOHNSTON:
motion was made by Steve Spaugh and seconded by Mayor Hancock
to table this item until City Engineer, Tom Welch and Don
Silvey from Commonwealth Engineering had a chance to review
this request. All members voted aye. Motion carried.
Mr. Johnston explained to the Board that his septic was
failing and was in desperate need of sanitary sewers. Mayor
Hancoc~ stated she would like to check into the possibility
of serving the entire area and not just one home.
LINCOLN NATIONAL/GROUP APPLICATION: Steve Spaugh made a
motion to approve the Lincoln National Group Health
Application for the City and authorized the Mayor to sign the
contract. The motion was seconded by Billy Walker. All
members voted aye. Motion carried.
REIMBURSEMENT AGREEMENT/CP MORGAN/LAKE FOREST: Billy Walker
made a motion to approve the reimbursement fees for sewer in
the amount of $100,790.23 and water in the amount of
$50,857.29. Mr. Walker was not in favor of reimbursing Morgan
for the cost of seed since it wasn't included in the original
estimate. The motion never received a second.
Steve Spaugh then made a motion to approve the reimbursement
fees for sewer in the amount of $100,790.23 and for water in
the amount of $49,889.87. The motion was seconded by Mayor
Hancock. All members voted aye. Motion carried.
CARMEL PUBLIC SAFETY COMMUNICATIONS/RULES & REGULATIONS:
Steve Spaugh made a motion to approve the rules and
regulations as submitted by Lt. Nibarger on behalf of CPD and
CFD for the communications center. The motion was seconded by
Mayor Hancock. All members voted aye. Motion carried.
CARMEL POLICE DEPARTMENT/NEW HIRES: Steve Spaugh made a
motion to approve the hiring of Daniel Ryan and Scott A.
Gillispie to be hired as Patrolman 3rd Class, effective
January 15, 1990. The starting salary for this position is
$869.23 bi-weekly. The hiring is contingent on the successful
completion of physical exams, psychological tests, and any
special waivers that may be required for these patrolmen. The
motion was seconded by Billy Walker. All members voted aye.
Motion carried.
CARMEL FIRE DEPARTMENT/INTERNAL PROMOTION: Steve Spaugh made
a motion to approve the promotion of Captain Stanley Puckett
from the rank of Captain to the rank of Chief Inspector for
the Carmel Fire Department. The motion was seconded by Mayor
Hancock. All members voted aye. Motion carried.
CHANGE ORDER/SIDEWALK IMPROVEMENTS PROJECT Mayor
1988:
Hancock made a motion to approve change order no 2 on Job No.
C8813-00 for the 1988 Sidewalk Improvements Project. The
motion was seconded by Steve Spaugh. All members voted aye.
Motion carried. The change order was for a decrease in the
amount of $6,449.00. All members voted aye. Motion carried.
A motion
1986 WASTEWATER TREATMENT PLANT PROJECT CLOSEOUT:
was made by Billy Walker and seconded by Stephen Spaugh to
approve the close out figures submitted by Don Silvey of
Commonwealth Engineering for the 1986 Wastewater Treatment
Plant Improvements Project. The motion was seconded by Steve
Spaugh. All members voted aye. Motion carried.
SEWER & WATER AVAILABILIT/BUTLER TOYOTA BODY SHOP BUILDING
#2: A motion was made by Steve Spaugh to approve the sewer &
water availability for Butler Toyota Body Shop Building #2 in
the amount of .96 EDU's, not to exceed an average daily flow
of 288 gallons contingent upon Board of Zoning and Appeals
approval of their variance. The motion was seconded by Mayor
Hancock. All members voted aye. Motion carried.
PERFORMANCE BOND RELEASES:
Steve Spaugh made a motion to approve the release of
performance bonds for Valleybrook, Section I, Street Signs
#172 in the amount of $1,500.00 and for Streets #169 in the
amount of $73,715.00. The motion was seconded by Mayor
Hancock. All members voted aye. Motion carried.
Steve Spaugh made a motion to approve the release of
performance bonds for Valleybrook, Section II, Street Signs
#236 in the amount of $1,000.00 and for Streets #235 in the
amount of $90,000.00. The motion was seconded by Billy
Walker. All members voted aye. Motion carried.
Steve Spaugh made a motion to approve the release of
performance bonds for Woodgate, Section IV for Storm Sewers,
SB034716 in the amount of $91,284.00- Sanitary Sewers,
#SB034717 in the amount of $40,627.00 and for Water Lines,
SB034718 in the amount of $43,241.00. The motion was seconded
by Billy Walker. All members voted aye. Motion carried.
CITY EMPLOYEES HEALTH BENEFITS PROGRAM: DOCD Director Wes
Bucher asked to be taken off the agenda.
LEASES/CONTRACTS: Mayor Hancock made a motion to approve all
leases and contracts that currently exist for the City of
Carmel signed by various elected officials and employees of
the City. The Mayor submitted a letter along with a list of
those contracts asking for ratification. The Mayor stated
that this item was "picked up" in the 1988 audit but that it
had not been picked up on previous audits. The motion was
seconded by Steve Spaugh. All members voted aye. Motion
carried.
RESOLUTION 12-18-89-4/AUTHORITY TO SIGN SERVICE AND
MAINTENANCE AGREEMENTS BY CERTAIN ELECTED OFFICIALS AND
EMPLOYEES OF THE CITY: A motion was made by Steve Spaugh and
seconded by Billy Walker to approve Resolution 12-18-89-4
giving authority to sign service and maintenance agreements
(up to one year and where funds exist) to certain elected
officials and employees of the City. All members voted aye.
Motion carried.
CLOTHING ALLOWANCE REQUEST/CARMEL POLICE DEPARTMENT. A motion
was made by Steve Spaugh and seconded by Billy Walker to
table this item until such time as the City Attorney has a
chance to discuss this matter with the FOP attorney. All
members voted aye. Motion carried.
Several members of the Carmel Police Department have
requested they be refunded the difference in their 1989
clothing allowance for what was spent and what is left. City
Attorney Andrews stated state statute says the city "may" and
not "shall" credit the uniform allowance to each member
against his purchases and provide for the payment of any cash
balance remaining at the end of the calendar year. Steve
Andrews went on to say that the statute clearly makes the
choice the city's, not the officer's and that the word "may"
is discretionary and not mandatory, thus the City is not
obligated to make the payments.
SICK LEAVE PAY/BPW EMPLOYEE: A motion was made by Billy
Walker and seconded by Steve Spaugh to allow for the payment
of 10 sick days to Joan McVey by the end of this year. The 10
days would be donated by other employees of the City and
would be contingent upon the City Council's approval. All
members voted aye. Motion carried.
The Mayor explained that Joan was a BPW employee and has been
on leave of absence without pay for the past several months.
A motion was made by Billy Walker
CARRY OVER VACATION DAYS:
to approve the carry over of vacation days for Wanda Lowry (5
days), Jack Spears (4 days) and ~im Dougherty (1) with the
stipulation that they must be used by the end of the first
quarter in 1990. The motion was seconded by Steve Spaugh. All
members voted aye. Motion carried.
BPW AGENDA DEADLINE: A motion was made by Billy Walker to
extend the deadline for BPW agenda items to noon on Thursday
rather than noon on Wednesday and that an "additional items"
category be added to the agenda under claims. The motion was
seconded by Steve Spaugh. All members voted aye. Motion
carried.
ATTEST:
APPROVED:
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