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Home My WebLink AboutBPW-12-18-89CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES DECEMBER 18, 1989 CARMEL CITY MEETING HALL 5:15 P.M. The regular meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members in attendance were Billy Walker and Steve Spaugh. City Attorney Steve Andrews and Clerk-~Treasurer Susan Jones were also in attendance. MINUTES: Steve Spaugh made a motion to approve the minutes of December 4, 1989. The motion-was seconded by Mayor Hancock. All members voted aye. Motlon carried. CLAIMS: Steve Spaugh made a motion to approve the claims dated 11/30/89, Pages 1 & 2 in the amount of $228,911.50. The motion was seconded by Billy Walker. All members voted aye. Motion carried. Steve Spaugh made a motion to approve the claims dated 11/30/89, Page 1 in the amount of $2,100.57. The motion was seconded by Billy Walker. All members voted aye. Motion carried. Steve Spaugh made a motion to approve the claims dated 12/08/89, Page 1 in the amount of $209,396.42. The motion was seconded by Billy Walker. All members voted aye. Motion carried. Steve Spaugh made a motion to approve the claims dated 12/06/89, Pages 1-10 in the amount of $528,812.23. The motion was seconded by Billy Walker. All members voted aye. Motion carried. Commonwealth Engineering BIDS/WASTEWATER TREATMENT PLANT: submitted the recommendation that the BPW tentatively award the bid of $5,210,00.00 contingent upon the successful financing on the part of Clay Township Regional Waste District to Bowen Engineering. Billy Walker so moved. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. A REQUEST FOR SANITARY SEWER/37 CIRCLE DRIVE/KEVIN JOHNSTON: motion was made by Steve Spaugh and seconded by Mayor Hancock to table this item until City Engineer, Tom Welch and Don Silvey from Commonwealth Engineering had a chance to review this request. All members voted aye. Motion carried. Mr. Johnston explained to the Board that his septic was failing and was in desperate need of sanitary sewers. Mayor Hancoc~ stated she would like to check into the possibility of serving the entire area and not just one home. LINCOLN NATIONAL/GROUP APPLICATION: Steve Spaugh made a motion to approve the Lincoln National Group Health Application for the City and authorized the Mayor to sign the contract. The motion was seconded by Billy Walker. All members voted aye. Motion carried. REIMBURSEMENT AGREEMENT/CP MORGAN/LAKE FOREST: Billy Walker made a motion to approve the reimbursement fees for sewer in the amount of $100,790.23 and water in the amount of $50,857.29. Mr. Walker was not in favor of reimbursing Morgan for the cost of seed since it wasn't included in the original estimate. The motion never received a second. Steve Spaugh then made a motion to approve the reimbursement fees for sewer in the amount of $100,790.23 and for water in the amount of $49,889.87. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. CARMEL PUBLIC SAFETY COMMUNICATIONS/RULES & REGULATIONS: Steve Spaugh made a motion to approve the rules and regulations as submitted by Lt. Nibarger on behalf of CPD and CFD for the communications center. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. CARMEL POLICE DEPARTMENT/NEW HIRES: Steve Spaugh made a motion to approve the hiring of Daniel Ryan and Scott A. Gillispie to be hired as Patrolman 3rd Class, effective January 15, 1990. The starting salary for this position is $869.23 bi-weekly. The hiring is contingent on the successful completion of physical exams, psychological tests, and any special waivers that may be required for these patrolmen. The motion was seconded by Billy Walker. All members voted aye. Motion carried. CARMEL FIRE DEPARTMENT/INTERNAL PROMOTION: Steve Spaugh made a motion to approve the promotion of Captain Stanley Puckett from the rank of Captain to the rank of Chief Inspector for the Carmel Fire Department. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. CHANGE ORDER/SIDEWALK IMPROVEMENTS PROJECT Mayor 1988: Hancock made a motion to approve change order no 2 on Job No. C8813-00 for the 1988 Sidewalk Improvements Project. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. The change order was for a decrease in the amount of $6,449.00. All members voted aye. Motion carried. A motion 1986 WASTEWATER TREATMENT PLANT PROJECT CLOSEOUT: was made by Billy Walker and seconded by Stephen Spaugh to approve the close out figures submitted by Don Silvey of Commonwealth Engineering for the 1986 Wastewater Treatment Plant Improvements Project. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. SEWER & WATER AVAILABILIT/BUTLER TOYOTA BODY SHOP BUILDING #2: A motion was made by Steve Spaugh to approve the sewer & water availability for Butler Toyota Body Shop Building #2 in the amount of .96 EDU's, not to exceed an average daily flow of 288 gallons contingent upon Board of Zoning and Appeals approval of their variance. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. PERFORMANCE BOND RELEASES: Steve Spaugh made a motion to approve the release of performance bonds for Valleybrook, Section I, Street Signs #172 in the amount of $1,500.00 and for Streets #169 in the amount of $73,715.00. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. Steve Spaugh made a motion to approve the release of performance bonds for Valleybrook, Section II, Street Signs #236 in the amount of $1,000.00 and for Streets #235 in the amount of $90,000.00. The motion was seconded by Billy Walker. All members voted aye. Motion carried. Steve Spaugh made a motion to approve the release of performance bonds for Woodgate, Section IV for Storm Sewers, SB034716 in the amount of $91,284.00- Sanitary Sewers, #SB034717 in the amount of $40,627.00 and for Water Lines, SB034718 in the amount of $43,241.00. The motion was seconded by Billy Walker. All members voted aye. Motion carried. CITY EMPLOYEES HEALTH BENEFITS PROGRAM: DOCD Director Wes Bucher asked to be taken off the agenda. LEASES/CONTRACTS: Mayor Hancock made a motion to approve all leases and contracts that currently exist for the City of Carmel signed by various elected officials and employees of the City. The Mayor submitted a letter along with a list of those contracts asking for ratification. The Mayor stated that this item was "picked up" in the 1988 audit but that it had not been picked up on previous audits. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. RESOLUTION 12-18-89-4/AUTHORITY TO SIGN SERVICE AND MAINTENANCE AGREEMENTS BY CERTAIN ELECTED OFFICIALS AND EMPLOYEES OF THE CITY: A motion was made by Steve Spaugh and seconded by Billy Walker to approve Resolution 12-18-89-4 giving authority to sign service and maintenance agreements (up to one year and where funds exist) to certain elected officials and employees of the City. All members voted aye. Motion carried. CLOTHING ALLOWANCE REQUEST/CARMEL POLICE DEPARTMENT. A motion was made by Steve Spaugh and seconded by Billy Walker to table this item until such time as the City Attorney has a chance to discuss this matter with the FOP attorney. All members voted aye. Motion carried. Several members of the Carmel Police Department have requested they be refunded the difference in their 1989 clothing allowance for what was spent and what is left. City Attorney Andrews stated state statute says the city "may" and not "shall" credit the uniform allowance to each member against his purchases and provide for the payment of any cash balance remaining at the end of the calendar year. Steve Andrews went on to say that the statute clearly makes the choice the city's, not the officer's and that the word "may" is discretionary and not mandatory, thus the City is not obligated to make the payments. SICK LEAVE PAY/BPW EMPLOYEE: A motion was made by Billy Walker and seconded by Steve Spaugh to allow for the payment of 10 sick days to Joan McVey by the end of this year. The 10 days would be donated by other employees of the City and would be contingent upon the City Council's approval. All members voted aye. Motion carried. The Mayor explained that Joan was a BPW employee and has been on leave of absence without pay for the past several months. A motion was made by Billy Walker CARRY OVER VACATION DAYS: to approve the carry over of vacation days for Wanda Lowry (5 days), Jack Spears (4 days) and ~im Dougherty (1) with the stipulation that they must be used by the end of the first quarter in 1990. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. BPW AGENDA DEADLINE: A motion was made by Billy Walker to extend the deadline for BPW agenda items to noon on Thursday rather than noon on Wednesday and that an "additional items" category be added to the agenda under claims. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. ATTEST: APPROVED: ~ V 1~. ~ ~ ~ 9~