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HomeMy WebLinkAboutCCM-12-04-89CARMEL CITY COUNCIL MEETING MINUTES DECEMBER 4, 1989 7:00 P.M. CARMEL CITY MEETING HALL The meeting of the Carmel City Council was called to order by Mayor Dorothy J. Hancock. Councilors in attendance were: Minnie Doane, Alan Potasnik, Annabelle Ogle, Lee Lonzo, David Adams, Frank Fleming and Tom Irvin. City Attorney Steve Andrews and Clerk-- Treasurer Susan Jones were also in attendance. The invocation was given by Councilor Doane followed by the Pledge of Allegiance. Councilor Potasnik asked the Mayor to re-state her MINUTES: announcement that was listed on the back page of the minutes dated November 2Oth concerning the State Tax Commissioners report on the shortfall. The Mayor asked that the words after "MVH fund" be stricken and the words "amount of appeal would be the actual amount of shortfall." Councilor Lonzo made a motion to amend the minutes as stated. The motion was seconded by Councilor Potasnik. All members voted aye. Motion carried. Councilor Lonzo made a motion to approve the minutes of November 20th, 1989 as amended. The motion was seconded by Councilor Potasnik. All members voted aye. Motion carried. Councilor Potasnik made a motion for the Clerk-Treasurer to re issue the minutes of the Special Meeting held on November 1st, 1989 and place them on the next meeting agenda for approval. The motion was seconded by Councilor Lonzo. All members voted aye. Motion carried. Councilor Potasnik made a ADDITION TO AGENDA/WATER & SEWER BUDGET: motion to add the 1990 Water and Sewer budgets to the agenda. The motion was seconded by Councilor Doane. All members voted aye. Motion carried. A motion was made by Councilor Lonzo to approve TRANSFERS: Resolutions 12-4-89-2 and 12-4-893 for the transfer of funds within the Plan Commission budget. The motion was seconded by Councilor Irvin. All members voted aye. Motion carried. A motion was made by Councilor Irvin to approve Resolutions 12-4 89-4 through 12-4-89-7 for the transfer of funds within the Department of Community Development. The motion was seconded by Councilor Fleming. All members voted aye. Motion carried. A motion was made by Councilor Fleming to approve Resolutions 12 4- 89-8 through 12-4-89-10 for the transfer of funds within the Fire Department. The motion was seconded by Councilor Irvin. All members voted aye. Motion carried. Councilor Potasnik asked if Resolution 12-4-89-1 (Court transfer) couldn't be tabled until later in the meeting since the Judge was not present. It was agreed by the Council to do so. ORDINANCE D-611/ELECTED OFFICIALS SALARIES FOR 1990/Second Reading: A discussion was held concerning the proposed raises for the Mayor and the Clerk-Treasurer for 1990. Councilor Irvin stated he had received a letter from the Mayor saying she would accept a 5% raise and had also received a letter from the Clerk-Treasurer accepting a 4.9% cost of living increase from the General Fund. Councilor Potasnik asked if anyone had any idea what the average raise for city employees was for 1990. Councilor Irvin stated that with the $500.00 bonus, he thought it was around 7%. The Clerk- Treasurer stated raises had been given anywhere from 5% to 25% and had not calculated the "average" raise for 1990. Councilor Irvin stated he felt that both ladies should be commended for their offer to take less money considering the financial status of the General Fund since the budget was proposed back in June. Councilor Potasnik stated that he felt a 5% raise was all that was warranted from all the funds and not just the General Fund. Councilor Lonzo agreed especially in light of the "press" the Council had received as late regarding their fiscal irresponsibility. Councilor Adams felt 5% would be appropriate. Councilor Fleming stated that actually the Clerk-Treasurer's salary was to be set so that she would be making what the lowest paid Department Head was making and actually she would not be even making that considering they received longevity and a car. It was decided that if the Clerk-Treasurer and Mayor's salary would only increase 5% then the old ordinance passed by the previous administration would stand and no action would be needed on D-611. The Clerk-Treasurer stated that an ordinance would need to be created to take care of a 5% increase for the Judge since his had been changed by Council in 1988. Councilor Lonzo directed the Clerk-Treasurer to draft a new ordinance for the December 18th meeting that would set all the elected officials salaries at 5% increases on a bi-weekly basis. The motion was seconded by Councilor Potasnik. Councilor Irvin voted nay and all other Councilors voted aye. Motion carried by a 6 to 1 vote. AMENDMENT TO MINUTES OF OCTOBER 2, 1989/ENGINEERING FEES FOR A motion was made to amend the RANGELINE/ADAMS STREET PROJECT: minutes of October 2, 1989 to include engineering fees to be allowed in the amount of $12,000 for a street project from Rangeline Road to Adams. The motion was seconded by Councilor Adams. All members voted aye. Motion carried. The Mayor explained to the Council that the minutes were restrictive in nature on what project the money could be spent for but the ordinance for the additional appropriation was general. Councilor Lonzo made a motion to ORDINANCE D-635/SICK LEAVE BANK: table this ordinance until the first meeting in January so he and Councilor Irvin would have time to meet and discuss the proposed benefit. The motion was seconded by Councilor Adams. All members voted aye. Motion carried. David Adams also member and Lee Lonzo. James Dougherty, Utilities Manager WATER & SEWER BUDGETS FOR 1990: explained the 1990 water and sewer budgets to the Council for 1990. The sewer budget is up 29.22% and the water budget is up 16.25%. Councilor Fleming made a motion for Jim to draft the necessary ordinances for the next city council meeting. The motion was seconded by Councilor Irvin. All members voted aye. Motion carried. It was decided the Council FIRST MEETING DATE FOR JANUARY 1990: would meet on January 1st, 1990 at 11:00 A.M. in order to elect officers. The Council would only meeting one time in January and that would be on the 15th. Councilor Irvin made a motion to approve TRANSFER OF FUNDS/COURT: Resolution 12-4-89-1 for the transfer of funds. The motion was seconded by Councilor Ogle. All members voted aye. Motion carried. It COUNCIL MEMBERS WORKING WITH DEPARTMENT HEADS FOR 1990 BUDGET: was the decision of the Council for each Council member to write down three preferences of the Departments they would like to "over see" in 1990. The President of the Council will make the assignments from the preference lists submitted by the Council members. Councilor Fleming asked if there would be some kind of guidelines or procedures to follow. It was stated by different members of the Council that the purpose of these assignments would be to act as a "liaison" between the Council and the Departments, work their budgets and review claims on a regular basis. The assignments would be two Council members per department with the Mayor grouping the Departments as follows: Police, Fire, Utilities, Plan Commission/DOCD/BZA, Street/Engineering, Mayor/Clerk-Treasurer and Judge/Attorney/BPW. OTHER BUSINESS: New Personnel: Councilor Irvin asked why the BPW couldn't oversee the hiring of all new employees rather than just the Police and Fire Departments. Councilor Irvin stated he felt a "review" of the needs of each Department should be addressed before new personnel was added. It was again, through the discussion of the Council and the Mayor, that the Council person assigned to each Department would take on this type of task. The Mayor also stated that personnel policy and procedures would be coming before the Council as soon as the "sick bank" ordinance is passed. Councilor Lonzo asked if this was the same one that has been worked on for so long. The Mayor stated it was. Councilor Fleming asked if the new "Personnel" person in the Mayor's office would be doing some of this work. The Mayor stated the new "Personnel" person would simply be explaining benefits, policy and procedure to new hires and employees of the City. Tapes: Councilor Lonzo made a motion to suspend the rules and add the purchase of tapes to the agenda. The motion was seconded by Councilor Adams and all members voted aye. Motion carried. Councilor Lonzo made a motion to authorize the Clerk-Treasurer to spend up to $200.00 for audio and video tapes to tape the Council meetings and keep them in City Hall as a part of the permanent record for the Council. The money would be taken from the Council budget (City Promotion). The motion was seconded by Councilor Doane and all members voted aye. Motion carried. Encumbrances: Councilor Fleming made a motion to suspend the rules and add a discussion concerning encumbrances for 1990 to the agenda. The motion was seconded by Councilor Irvin. All members voted aye. Motion carried. The Clerk-Treasurer explained that encumbrances would be needed for the last payroll in December and all 4th quarter benefits. She asked the Council to allow her to bring back a resolution that would encumber funds needed to make these payments before any other encumbrances were allowed by the various departments. The Clerk- Treasurer stated that encumbrances can only follow revenue. It was the decision, through discussion that the Clerk-Treasurer be allowed to do this and to work with the City Attorney in writing a Resolution for the next Council meeting outlining encumbrances. NLC Convention Report from the Mayor: Mayor Hancock stated that she had attended the National League of Cities and Towns Convention and the following things were discussed and learned: New and innovative ways to handle sludge. Federal monies avail able for drug programs for small Cities. Root control for plantings between sidewalks and curbs. "Round up" billing procedures for utility bills allowing for excess money collected to be spent on parks. APPROVED:Dorothy J. Hancock, Mayor ATTEST:Susan W. Jones, Clerk-Treasurer