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Home My WebLink AboutBPW-11-06-89CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES NOVEMBER 6, 1989 5:15 P.M. CARMEL CITY MEETING HALL The meeting was called to order my Mayor Dorothy J. Hancock. Members in attendance were Steve Spaugh and Billy Walker. City Attorney Andrews and Clerk-Treasurer Susan W. Jones were also present. MINUTES : A motion was made by Steve Spaugh to approve the minutes of October 16, 1989. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. CLAIMS: BPW member Steve Spaugh made a series of consecutive motions to approve the following claims. All the motions were seconded by Billy Walker. All members voted aye. Motions carried. Claims dated 10/18/89, Pages 1 & 2 in the amount of $2 ,114 ,134 . 93 Claims dated 10/26/89, Pages 1 & 2 in the amount of $9,026,592.65 Claims dated 10/15/89, Pages 1 - 8 in the amount of $ 990,069.82 Claims dated 10/13/89, Pages 1 & 2 in the amount of $ 226,171.27 QUOTATIONS: Quotations for repair work on Well House 8 & 9 were opened: Ralph Reeder & Sons #8 $2,210.00 Smither Roofing #8 $2,374.00 #9 $2,090 .00 #9 #2,126.00 (It was noted the Clerk-Treasurer had accidentally opened the Reeder quotation last week when it was put in with her regular mail.) Quotations for a Stand by Generator were opened: McCallister $36,488.00 LeFever $48,620.00 Meco $43,549.00 Buckeye $34,400.00 Member Steve Spaugh made a motion to allow Jim Dougherty to take the bids under advisement and return on the 2Oth with a recommendation. The motion was seconded by Billy Walker. All members voted aye. Motion carried. City Attorney Andrews stated CONTRACTS FOR CLEANING SERVICES: he had the draft of the contracts sitting on his desk and would have them for the Board on the 2Oth. Mayor Hancock made a motion to table this item until November 20, 1989. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. CREDIT CARD REPORT: A written report of the credit cards and service fees held by the C.P.D. was submitted to the Board for review. CONTRACT ~ FEE APPROVALS: Billy Walker made a motion to approve the rate of $37.50 per hour for software support to the Clerk Treasurer's office for 1990 and approve the maintenance contract from Hewlett-Packard for the hardware. The contract would be for only one year. The motion included giving the Mayor authorization to sign the contract with HP. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Billy Walker made a motion to approve the contract with Identi-Kit Company for the CPD and authorize the Mayor to sign on behalf of the City. The fee would be $408.00 per year and the contract was for one year only. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Steve Spaugh made a motion to retro-actively approve two leases held by the City Court from Pitney Bowes and Nichols Financial Services and to payoff the leases resulting in a savings to the City of approximately $2,000.00 on both leases. The motion was seconded by Billy Walker. All members voted aye. Motion carried. Mayor Hancock made a motion to approve Harmon Waters & Company as carrier of the Section 125 Premiums Only program the City as adopted and to approve Solutions Group as the software support to the Clerk-Treasurer's office for this benefit. The cost to the city for Harmon Waters & Company would be $1,500 and the cost for the software support would not be any greater that $1,292.00. The software support fee would be paid from an additional appropriation from Federal Revenue Sharing Fund. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. CARMELAIRE CONDOMINIUMS: Billy Walker made a motion to approve the agreement to accept dedication of sewer and water mains in Carmelaire Condominiums and accepting all letters of encroachment from lot owners waiving any and all damages or claims against the City of Carmel as a result of any repair work. The agreement and the letters would all be recorded by the City. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. CURB CUTS/REED & VINE BASKETRY/2ND STREET NW: Billy Walker made a motion to approve two curb cuts on 2nd Street NW to install off street parking at 210 North Rangeline for the Reed & Vine Basketry shop. The motion was seconded by Steve Spaugh. All members voted aye. The proposed parking area will be curbed and constructed according to City of Carmel construction standards. HAMILTON CR OS SING (WEST) SIDEW ALKS/D EL ETI ON O F SIDEWA LKS: A motion was made by Mayor Hancock to approve the deletion of sidewalks, as approved by the Plan Commission on the eastside of Meridian Corners Boulevard and north of 126th Street for Hamilton Crossing (Duke & Associates) with the stipulation that consideration will be given for sidewalks on the northside of the project (131st Street) when that project is presented for approval at a later date. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. WATER/SEWER AVAILABILITY: Meridian Village Plaza: Billy Walker made a motion to approve sewer availability in the amount of 133.5 E.D.U.'s not to exceed an average daily flow of 40,050 gallons for Meridian Village Plaza located at 136th and Roher Road. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Yorkshire Rose Pub & Deli: A motion was made by Mayor Hancock to approve sewer and water availability for an additional .67 E.D.U.'s not to exceed an average daily flow of 201 gallons for the Yorkshire Rose Pub & Deli located on Keystone Way. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Shell Station Car Wash: A motion was made by Steve Spaugh and seconded by Billy Walker to approve additional sewer and water availability for the Shell Station Car Wash located at Rangeline and Carmel Drive. The motion was seconded by Billy Walker. All members voted aye. Motion carried. The curb cut on Carmel Drive was moved back from the intersection and widened. The revised curb cut was also approved in that motion. Billy Walker seconded the motion and all members voted aye. Motion carried. GASOLINE MONITORING SYSTEM: Wes Bucher, Director of Department of Community Development outlined the current system for monitoring gasoline used by the different departments and how the bill was being split. Mr. Bucher also elaborated on a new system of figuring and ordering the gasoline to make it more "fair" to the different departments. Mr. Bucher explained most of the departments were running short on their budgets for gasoline this year and felt this system of monitoring would be better. Mr. Doughterty from Utilities would be doing the spread sheet for calculating the gallons used and the billing and Paul Terry from the Police Department would do the actual monitoring when the gasoline was ordered and delivered. The Clerk-Treasurer would no longer be involved in calculating the gasoline bill for the different departments. After the gasoline was ordered by CPD and a bill sent the to the City, Mr.Dougherty would calculate and divide the bill and send it with properly signed and documented claims to the Clerk's office for payment. It was questioned as to how this system would change the total bill or the "bottom line" owed to the vendor. Mr. Bucher stated it would not change the amount owed but it would be a more "fair" way to divide the bill among the different departments. The Board of Public Works directed the City Attorney to check into the possibility of getting bids for gasoline rather than buying from one vendor all of the time. It was established that the Police department would be the "lead" agency in coordinating this effort. A motion was made by TEMPORARY CHANGES IN PERSONNEL CPD/CFD: Steve Spaugh to approve Larry Strausborger as manager of the Communications Center, LuAnna Stephens, Vicki Sherley and Susan Reagan as shift supervisors. No more salary would ~e involved with these new positions and all positions are considered temporary. The motion was seconded by Billy Walker. All members voted aye. Motion carried. FOP/5 MILE RUN/NOVEMBER 25, 1989: A motion was made by Billy Walker and seconded by Steve Spaugh to approve a 5 mile run to be held on November 25, 1989 and sponsored by the Fraternal Order of Police, Carmel Lodge No. 185 contingent upon receipt and approval of insurance by the City Attorney and Clerk-Treasurer. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. It was determined by the BPW they were not opposed to runs held on Carmel Drive if it was east of Keystone but not west of Keystone. RESOLUTION 11-6-89-1/CROSS CONNECTION OF CARMEL WATER SUPPLY: A motion was made by Mayor Hancock and seconded by Billy Walker to approve Resolution 11-6-89-1 adopting the Water Supply Cross Connection Rules of the State of Indiana Board of Health as found at 337 IAC 8-10, Title 327, Department of Environmental Management. All members voted aye. Motion carried. Resolution 11-6-89-1 passed unanimously. PERFORMANCE BOND RELEASES: Billy Walker made a motion to release the following bonds: Resolution 11-6-89-2, Lake Forest, Section I, Offsite Sanitary Sewer, #2984, $82,228.00 and Offsite Water Mains, #2985, $43,563.00 Resolution 11-6-89-3, Foster Manor, Section I, Sidewalks, S- 3019G, $31,600.00 Resolution 11-6-89-4, Foster Grove, Section II, Sidewalks and Street Signs, SB ~32283, $7,000.00 Resolution 11-6-89-5, Woodfield, Section V, Street signs, SB 034509, $1,500.00 Resolution 11-6-89-6, Kingswood, Section I and II, Monuments, Markers and Street Signs, SB034126, $4,500.00 !~ Resolution 11-6-89-7, Kingswood, Section I and II, Streets, $228,938.00 Resolution 11-6-89-8, Kingswood, Section III, Streets, SB 034328, $132,350.00 and Monuments, Markers and Street Signs, SB 034325, $2,800.00 The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. There being no further business before the BPW the meeting was duly adjourned. APPROVED: ATTEST: