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Home My WebLink AboutBPW-11-20-89CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES November 20, 1989 5:15 P.M. Carmel City Meeting Hall The meeting of the Board of Public Works and Safety was called to order by Mayor Hancock. Steve Spaugh was in attendance and noted that Billy Walker was absent as predicted (by Member Spaugh) because of surgery on his toe. City Attorney Steve Andrews and Clerk-Treasurer Susan Jones were also in attendance. MINUTES: A motion was made by Mayor Hancock to approve the previous minutes as submitted. The motion was seconded by Member Spaugh. All members voted aye. Motion carried. CLAIMS: Steve Spaugh made a motion to approve claims dated 11/09/89, pages 1-2 in the amount of $347,432.26 and claims dated 11/07/89, pages 1-11 in the amount of $785,738. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. Steve Spaugh also approved two claims from Butler, Fairman and Seufert in the amounts of $59,637.50 and S220-00 from the Local Roads and Street Fund. The Mayor stated these claims dated back into 1988 and were for 116th and Gray Road project and 126th from Rangeline Road west to Adams Street. Both were in accordance with contracts dated April 18, 1988 and March 7, 1988. The money was just approved from the Local Roads and Streets additional appropriation this past month. The additional appropriation was for $100,000 for engineering services. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. Mayor Hancock made a motion to table this CLEANING CONTRACT. item until the December 4, 1989 meeting. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. QUOTES: A motion was made by Steve Spaugh and seconded by Mayor Hancock to approve the recommendation of Jim Dougherty to award the roofing jobs of Well House 8 and Well House 9 to Ralph Reeder and Sons. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. A motion was made by Steve Spaugh and seconded by Mayor Hancock to approve the recommendation of Jim Dougherty to award the purchase of a standby generator to Buckeye Corporation. All members voted aye. Motion carried. SEWER REHABILITATION: A motion was made by Steve Spaugh to award a contract with Commonwealth Engineering to do a sewer rehabilitation study not to exceed $76,500.00. The motion was seconded by Mayor Hanock. All members voted aye. Motion carried. The budget for sewer rehabilitation had been set for $200,000 but it was the decision of the BPW to not commit monies beyond the S76,500 approved for engineering at this time. ROHRER MEADOWS SECONDARY PLAT APPROVAL: Mayor Hancock made a motion to approve the secondary plat for Rohrer Meadows, Sections lA and lB. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. It was stated by Wes Bucher that all requirements had been met by C.P. Morgan for this project. WILLIAMS0N RUN II/TRAFFIC PLAN: Mark Boyce from C.P. Morgan presented a traffic plan for construction of Williamson Run II. Mr. Boyce stated that during the day a construction zone would be established and traffic would be reduced to one lane. Signs and flagmen would be posted at both ends of the project. At night the traffic would resume back to two lanes. The length of time for this would be 3 to 5 days. Wes Bucher and Tom Welch did not have any objections to the traffic plan as presented. Steve Spaugh made a motion to approve the maintenance traffic plan, as presented for a length of time not to exceed 3 to 5 days, for Williamson Run II. The motion was seconded by Mayor Hancock. All members voted aye. Notion carried. This project would begin sometime next spring or summer. Steve Spaugh thanked Mark for getting this plan in in plenty of time for proper consideration. Sanitary Sewers/ Williamson Run II: At this time a discussion was held concerning the sanitary sewer plans proposed for Williamson Run II. Several alternatives were offered and Mark Boyce asked for direction from the BPW as to which way they should consider and a clear definition of when and how they would or could be eligible for reimbursement fees. Mayor Hancock stated that it appeared the gravity flow plan would be the best for the overall system and suggested we check into going that route. Steve Spaugh made a motion to table this item until figures and recommendations were submitted by both parties. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. CONTRACT MODIFICATION AGREEMEMT #1/STORM SEWER OLD TOWN PROJECT: Steve Spaugh made a motion to approve a contract modification agreement #1 in the amount of $20,260.60 which consists of an additional manhole, M-4, on the main line, station 20 + 50, with 245 lineal feet or reinforced concrete pipe, Class III, 24 inches, and a manhole type C-4 on the existing drain. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. SEWER AVAILABILITY: Blanton Roofing: Steve Spaugh made a motion to table action on sewer availability for Blanton Roofin~ based on problems with the building suggested by Wes Bucher. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. Studio Plus-Bauer Commercial Park: A motion was made to approve sewer availability in the amount of 39.55 EDU not to exceed 11,865 gallons and a commercial curb to be located on Bauer Drive East for Studio Plus by Mayor Hancock. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. PERFORMANCB BOND RELEASE: A motion was made by Steve Spaugh to approve Resolution 11-20-89-1 to release a bond SB0346768 for offsite sidewalks in the amount of $3,780.00 in Kingswood. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. BID/GASOLINE: Steve Andrews stated that he had checked on bids for gasoline prices and apparently other cities and towns do take bids on gasoline. Steve stated he would have a report on the particulars for the next BPW meeting. There being no further business before the BPW the meeting was adjourned. APPROVED: ATTEST: