HomeMy WebLinkAboutCCM-11-01-89 SpecialCARMEL CITY COUNCIL
SPECIAL MEETING
MINUTES
NOVEMBER 1, 1989
7:00 P.M.
CARMEL CITY MEETING HALL
A special meeting of the Carmel City Council was called to order by
Mayor Dorothy J. Hancock. Council members present were Councilor
Minnie Doane, Alan Potasnik, Annabelle Ogle, Lee Lonzo, David
Adams, Frank Fleming and Councilor Irvin. City Attorney Steve
Andrews and Clerk-Treasurer Susan Jones were also in attendance.
A request by Councilor Irvin and Councilor Potasnik to hire an
independent auditor in order to determine the status of the 1989
budget was the purpose of the meeting.
Mayor Hancock stated she and Clerk-Treasurer Susan Jones had
attended a field hearing with the State Tax Commissioners on
October 31, 1989. The purpose of the hearing was to give review and
preliminary approval of the 1990 budget. As part of the procedure,
the last six months of 1989's budget were also reviewed. As a
result of that review, 1989 showed to be underfunded by $172,000.
The Mayor stated that the Tax Commissioner went on the assumption
that the entire budget would be spent. The Mayor requested a
transfer from Cumulative Capital Improvement Fund in the amount of
$172,000 in order to cover this under funding.
Councilor Irvin stated he was pleased that the State Tax
Commissioners came up with a final number that everyone could agree
with and that we should go forward. Councilor Irvin stated he was
willing to call off his request for an audit. Councilor Irvin asked
the Mayor how long had we known about the shortfall from the
assessor's office. The Mayor replied, April or May.
Councilor Potasnik echoed the feelings and comments of Councilor
Irvin. Councilor Potasnik also agreed to withdraw his request for
an independent audit in light of the field hearing results from the
State Tax Commissioners. Councilor Potasnik stated that this
problem has been both difficult and challenging, perplexing and
demanding but has offered opportunity and this opportunity had been
met.
Councilor Fleming stated his concern with the l~w operating balance
left to run the 1990 budget. Councilor Fleming suggested that
spending be held to a minimum in order to build an operating
balance for 1990.
Councilor Lonzo also stated he was glad this was all behind the
Council and we could look forward to 1990 having learned some
lessons. Councilor Lonzo stated he was relieved that we didn't use
the sidewalk money for sidewalks this year since the transfer would
have to be made to make up for the deficit.
Councilor Irvin then stated that he had received comprehensive
annual reports from the County and from the City of Noblesville.
Councilor Irvin asked if the Council would be interested in such a
report. The Mayor commented she thought the cost was somewhere
around $8,000 to $18,000 for such a report.
Councilor Potasnik suggested the City consider an independent audit
as a routine anyway. He realized that it wasn't mandatory but would
like to the Council to consider such an idea.
Councilor Ogle and Councilor Irvin stated that would work on
looking into having a comprehensive annual report done similar to
the City of Noblesville. It was suggested by the Councilor Adams
that perhaps EDC money could be used for such a project.
There being no further business before the Council the meeting was
adjourned.
APPROVED:Dorothy J. Hancock, Mayor
ATTEST:Susan W. Jones, Clerk-Treasurer