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Home My WebLink AboutBPW-10-02-89BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES OCTOBER 2, 1989 5:15 P.M. Carmel City Meeting Hall The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members in attendance were Billy Walker and Steve Spaugh. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. MINUTES: A motion was made by Steve Spaugh and seconded by Billy Walker to approve the minutes of September 18, 1989. All members voted aye. Motion carried. CLAIMS: A motion was made by Steve Spaugh to approve claims dated 9/25/89, Pages 1-3 in the amount of $9,325,265.49. The motion was seconded by Billy Walker. All members voted aye. Motion carried. A motion was made by Steve Spaugh to approve claims dated 8/25/89, Pages 1-2 in the amount of $232,061.34. The motion was seconded by Walker. All members voted aye. Motion Billy carried. A motion was made by Steve Spaugh to approve claims dated 9/27/89, Pages 1-11 in the amount of $60,756.61. All members voted aye. Motion carried. BIDS/ROCK SALT/CHLORINE GAS/SODIUM FLUORIDE/HTH/WATER METERS: Bids for chemicals were opened and read by City Attorney Steve Andrews. City Attorney Andrews asked the BPW to allow Jim Dougherty from the Utilities Department to take the bids under advisement and return in two weeks with a recommendation. Billy Walker so moved. Steve Spaugh seconded the motion. All members voted aye. Motion carried. Bids for water meters were opened and read by City Attorney Steve Andrews. City Attorney Andrews asked the BPW to allow Jim Dougherty to take the bids under advisement and return in two weeks with a recommendation. Mayor Hancock so moved. Billy Walker seconded the motion. All members voted aye. Motion carried. Bids for salt were opened and ready by City Attorney Steve Andrews. City Attorney Andrews asked the BPW to allow Jim Dougherty to take the bids under advisement and return in two weeks with a recommendation. Billy Walker made that motion and it was seconded by Steve Spaugh. All members voted aye. Motion carried. CREDIT CARD POLICY/PAYMENT OF SERVICE CHARGES: BPW member Steve Spaugh made a motion to authorize the Clerk-Treasurer to pay monthly and/or annual service charges for credit cards held by the City and used for City business. The motion was seconded by Billy Walker. All members voted aye. Motion carried. The BPW directed the Mayor the get with Department Heads and have them submit a list of credit cards held by each department and an accounting of the service charges paid for said credit cards and perhaps the cards could be switched to another company. PERSONAL LONG DISTANCE CALL POLICY: BPW member Steve Spaugh made a motion to pass a policy on long distance calls made by City employees. The Mayor stated she would pass this on to every department. The policy states that personal long distance calls are strongly discouraged and that if a call is made an employee must submit a notice of such call or calls stating the date, time and the number called to the department secretary who prepares the claims. Upon receipt of the monthly telephone bills, the department secretary shall calculate the amount owed by any city employee for any personal long distance calls and said employee shall write a check to Indiana Bell for said amount. The check shall then be submitted with the claim to the Clerk-Treasurer's office to be included with payment from the city. CLEANING SERVICE CONTRACTS- The Mayor stated that she was writing to the State Board of Accounts on this matter to get clarification and that Luckie Carey was not the only employee involved but a girl in the utilities department also had a similar arrangement with the city for cleaning but was on the regular payroll. Mayor Hancock made a motion to table this item. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. AGENDA ITEM ADDED/ EDEN VILLAGE HOMEOWNERS ASSOCIATION/STREET LIGHTS. Mayor Hancock made a motion to allow Helene Stickler from the Eden Village Homeowners Association to be added to the agenda to discuss the purchase of street lights for her neighborhood. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried, STREET LIGHTS FOSTER GROVE: Mayor Hancock made a motion to notify Public Service of Indiana that the homeowners in Foster Grove Homeowners Association of Carmel were willing to pay for the installatiion of 18 street lights in the Foster Grover subdivision (Main & Gray) at the $12.00 rate and that the association will pay for the difference to upgrade the fixtures, be responsible for an extra installation costs and reseeding expenses. The Motor Vehicle Highway Fund #465 will pay for the additional electricity costs to run the lights. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. At this time the same request was presented to the BPW by Eden Village for 7 lights. The request was tabled in the form of a motion by Billy Walker and seconded by Steve Spaugh until further information on costs and budgets could be obtained. SECONDARY PLAT APPROVAL/SMOKEY RIDGE SECTION 4: A motion was made by Steve Spaugh and seconded by Billy Walker to grant secondary plat approval for Smokey Ridge Section 4. The motion was seconded by Billy Walker. All members voted aye. Motion carried. COMMERCIAL CURB CUT/CONSECO DATA CENTER. Billy Walker made a motion to approve a third curb cut as submitted to the City Engineer's office for Conseco for their Data Center located behind their current parking lot. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. ROAD CONSTRUCTION/TRAFFIC PLAN: Steve Spaugh made a motion to adopt a road construction/traffic plan submitted by Wes Bucher from Department of Community Development. The plan was as follows: l.) Following Board of Public Works approval, project file will be given to the Carmel City Engineer's office. This will include a detailed outline of the timing and scope of the work to be done. 2.) Developer will contact City Engineer, 48 hour prior to the start of construction, review plans and check to see if signage and other agreed upon conditions are met. 3.) Developer will be responsibile to furnish a list of names for those responsible, both office and home phone numbers, and be responsible to notify all City Departments of the impending start of construction. 4.) A respresentative of the City Engineer's office will be responsible to check progress of the construction and compliance with approved plans. 5.) Enforcement will be by City agency authorized to enforce various sections of the City Code and Zoning Ordinance. The motion was seconded by Billy Walker. All members voted aye. Motion carried. C.P. MORGAN/ROHRER ROAD CONSTRUCTION: Billy Walker made a motion that C.P. Morgan would follow the above adopted policy on road construction plans for Rohrer Road and authorized the closing of Rohrer Road in order to complete their construction. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. RELEASE OF BONDS/KINGSWOOD, SECTION IV/VALLEYBROOK, SECTION I: Billy Walker made a motion to approve Resolution 10-2-89-1 to allow the release of bonds for streets, SB034763 in the amount of $111,602.00 and the release of bonds for water SB034764 in the amount of S82,400.00. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Billy Walker made a motion to approve Resolution 10-2-89-2 to allow the release of bonds for exterior sidewalks, #170 in the amount of $1,155.00 for Valleybrook, Section I. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. There being no futher business before the BPW, the meeting was duly adjourned. APPROVED: ATTEST: