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Home My WebLink AboutBPW-10-16-89CARMEL BOARD OF PUBLIC WORKS AND SAFETY OCTOBER 16, 1989 5:15 P.M. CITY MEETING HALL The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members in attendance were Steve Spaugh and Billy Walker. City Attorney Steve Andrews and Clerk-Treasurer Susan Jones were also in attendance. MINUTES: Steve Spaugh made a motion to approve the minutes of October 2, 1989. The motion was seconded by Billy Walker. All members voted aye. Motion carried. AGENDA/ADDITION OF ITEM: Billy Walker made a motion to add Judith Williams, 6 Thornhurst Drive, to the agenda for discussion of water problem. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Mayor Hancock made a motion to add the contract from Clay Township Regional Waste District to the agenda. The motion was seconded by Billy Walker. All members voted aye. CLAIMS: Billy Walker made a motion to approve the claims dated 9/30/89, page 1 in the amount of $2,891.31 and claims dated 10/11/89, pages 1-12 in the amount of $408,656.75. The motion was seconded by Steve Spaugh. Mayor Hancock questioned claims that were written to "Miscellaneous Vendor". The Clerk-Treasurer stated that Miscellaneous Vendor was used for those vendors that the City has only used once and are not set up under the vendor file. The Clerk-Treasurer stated she would not list any claims under miscellaneous vendor again. All members voted aye in approval of the claims. BIDS: Billy Walker made a motion to accept the recommendation of Jim Dougherty (Utilities Manager) and award the bid for water meters to Water Products. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Billy Walker made a motion to accept the recommendation of Jim Dougherty and award the bid for water softener salt to Morton Salt. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Billy Walker made a motion to accept the recommendation of Jim Dougherty and award the bid for chemicals to Jones Chemicals. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. CLEANING CONTRACTS- Mayor Hancock stated she had not heard back from the State Board of Accounts on the cleaning contracts with Luckie Carey and Penny Clear. CREDIT CARD REPORT- Mayor Hancock stated that other than elected officials, only utilities and Carmel Police Department had credit cards other than the Wholesale Club and CPD was checking into the service fees on their cards. EDEN VILLAGE HOMEOWNERS ASSOCIATION Mrs. Helen Stickler of the Eden Village Homeowners Association presented the street lighting plan for Eden Village. The plan was for seven decorative street lights and the cost would be $11.50 per light per month. Eden Village Homeowners Association would pay for all installation costs and the cost to upgrade the fixtures. Mrs. Stickler presented a letter from the Homeowners Association to the Board outlining those restrictions. Steve Spaugh made a motion to approve the street light plan. The motion was seconded by Billy Walker. All members voted aye. Motion carried. SERTOMA BREAKFAST CLUB/10-R HALLOWEEN COSTUME RUN: Steve Andrews stated that he did have a problem with a clause in the insurance that stated "claims arising out of bodily injury to participants in a sports activity are not included." Mayor Hancock stated she had other concerns but especially having a run on Carmel Drive. The Mayor stated she was not in favor of the route. Steve Spaugh also stated his concerns with the run being held on Carmel Drive and that the Board needed to send a message to other organizations that the BPW will not approve runs being held on Carmel Drive. Steve Spaugh suggested they re- route their event but Mayor Hancock mentioned that the next BPW meeting is not until November 6th so there wouldn't be time for another route to be approved. Billy Walker concurred with the other two board members and also suggested a policy of 6 weeks notice prior to the event. The suggestion was not made in the form of a motion, however, it was stated that when persons contacted the Mayor's office or the Clerk's office for such events that advance notice requirements should be discussed Steve Spaugh made a motion to deny the run by the Carmel Sertoma Club to be held on October 28th because of the run being held on Carmel Drive and because of the disclaimer on the insurance policy. The Mayor stated that an alternate route could not be considered because the next BPW meeting will not be until November 6th and the Club wanted to have this as a Halloween event. APPROVAL AND ADOPTION OF AGILITY/APTITUDE TESTING FOR NEW FIRE DEPARTMENT EMPLOYEES: Chief Couts requeted from the BPW approval, adoption and authorization for the Hiring Board of the Carmel Fire Department to administer agility & aptitute tests for possible new hires within the fire department. Chief Couts explained that this was a new law (IC36-8-3.2) effective July 1, 1989. Steve Spaugh so moved. The motion was seconded by Billy Walker. All members voted aye. Motion carried. Tests results would be submitted to the BPW. JUDITH WILLIAMS/WATER PROBLEMS/LOT 7/6 THORNHURST DRIVE: Judith Williams addressed the BPW with problems she has been suffering with her well and septic system. Ms. Williams property does not lie within the corporate limits of the City. Ms. Williams was requesting permission to hook-on to the water mains in Carmel and also the sewer system if possible. Ms. Williams stated she would not oppose annexation should the City decide to annex her property. Mayor Hancock made a motion toallow Ms. Williams to hook-on to the City's water main and sewer contingent upon a letter from Ms. Williams that she would not oppose annexation if and when it should happen. The motion was seconded by Billy Walker. All members voted aye. Motion carried. CLAY TOWNSHIP REGIONAL WASTE DISTRICT/CONTRACT FOR NEW SEWAGE TREATMENT PLANT: Steve Andrews explained to the BPW the reason behind the contract. Steve detailed the original joinder agreement between Hamilton Western, Westfield, Clay Township Regional Waste District and Carmel. With this expansion of $5.5 millions dollars and 3 million gallons, CTRWD was the only enitity that wanted more gallons and would commit for 1 million gallons sharing in 1/3 of the costs. Carmel would not be doing a bond. Mayor Hancock made a motion to approve the contract. It was seconded by Steve Spaugh. All members voted aye. Motion carried. CLAIM FOR PROPERTY TAX/$250.000/TO GENERAL FUND: Billy Walker made a motion to approve a claim in the amount of $250,000 for back property taxes in 1988 and current property taxes in 1989 from the sewer utility fund to the general fund. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. STORM SEWER RELIEF SYSTEM FOR OLD TOWN/REOUEST FROMBUTLER FAIRMAN AND SEUFERT. INC./ADDITIONAL COSTS OF $20,260.60: Tom Welch explained to the Board that a residence has been constructed over the drain immediately north of 3rd Street. An additional manhold, M-4, on the main line, Station 20+50, with 245 linear feet of reimforced concrete pipe, Class III, 24 inches, and a Manhole Type C-4 on the existing drain is proposed to eliminate flow under that swelling would cost approximately $20,260.60. In addition to the costs identified above, plugging the existing drain above and below the dwelling would be required. This would eventually be in the form of a change order and/or a contract modification agreement. A motion was made by Steve Spaugh to allow the additional costs on the project. The motion was seconded by Billy Walker. All members voted aye. Motion carried. PERFORMANCE BOND RELEASES: A motion was made by Mayor Hancock to release the bonds in Lake Eorest Section I (Resolution 10- 16-89-2) C.P. Morgan Co., Inc. for Sanitary Sewer #3044, $34,500.00. Water Mains, #3046, S33,500.00, Storm Sewers, #3045, S23,000 and Curbs and Gutters, #3047, $10,000-oo. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. A motion was made by Billy Walker to release the bonds in Lake Forest, Section I, (Resolution 10-16-89-1) C.P. Morgan Co., Inc. for curbs and gutters, #3037, $21,000. Storm Sewer, #3035, $37,121.00, Sanitary Sewer, #30334, $60,393.00, Water Mains, $3036, $75,252.00. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. There being no further business before the Board of Public Works, the meeting was adjourned. APPROVED: ATTEST: