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Home My WebLink AboutResolution_BPW_01-19-22-02_Elegant Ice Creations, Inc._1200.00_Ice Carving Services for Festival of Ice_Community RelationsRESOLUTION NO. BPW 01-19-22-02 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2022. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement Performance Agreement - Elegant Ice Creations Inc.docx1/6/20229:31AM DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF 19th January 1/19/2022 1/19/2022 1/19/2022 1/19/2022 CzTfshfzHsfdivlijobu21;48bn-Kbo16-3133 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF The City of Carmel Festival of Ice Exhibit A What: The City of Carmel Festival of Ice - Ice Carving Exhibition Where: Saturday: Carmel Arts & Design District, Main Street, Carmel, IN 46032 Sunday: The Ice at Carter Green, 10 Carter Green, Carmel, IN 46032 When: Saturday: January 8, 2022 (4-7 p.m.) Sunday: January 9, 2022 (8 a.m. – 1 p.m.) and (2 p.m. – 5 p.m.) THE CITY OF CARMEL FESTIVAL OF ICE WILL PROVIDE THE FOLLOWING: Friday, January 7 – Carmel Festival of Ice, ice block creation at Carter Green – “CARMEL” and Allied Solutions” logo. Stephan will build in studio and deliver – he will invoice City of Carmel separately. Pedestals Color Gels 1 – 20-amp independent circuit for power (a second 20-amp independent circuit for power depending on location of Allied Solutions logo sculpture may be needed.) Saturday, January 8 – Carmel Arts & Design District Ice Displays on Main Street 4-7 p.m. 1 - 10 x 10 tent Tents will be used for social distancing 1 – 20-amp independent circuit forpower 3 blocks oficeprovided on pedestal byTheIceStudio Stanchions set up to provide social distancing Color gels Bucket of water – City provides Bucket of Salt – City provides Carvers will clear their own debris Sunday, January 9 – Ice at Carter Green Ice Displays 8 a.m. -1 p.m. 1 - 10 x 10 tent with 2 side panels. Tents will be used for social distancing 1 – 6-fttable fortools 1 – 20-amp independent circuit for power 4 blocks of ice on pedestal provided by The Ice Studio Color gels DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Bucket of water – City provides Bucket of salt – City provides Stanchions set up to provide social distancing Anarea will be set up for ice debris and cleared as needed by ice assistants Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m. Stage Thirteen Blocks of Ice Electrical power Master of Ceremonies (DJ) for enhanced environment entertainment EVENT DESCRIPTIONS: Saturday, January 8 – Freestyle Carving Demonstration in the Carmel Arts & Design District, Main Street) 4-7 p.m. Stations will be available for Ice Carver Performer to set up tools beginning at 2 p.m. Performer may begin to work on their ice as early as 2:30 p.m. but must begin no later than 4 p.m. Sculptures must be complete by 6 p.m. Ice Carver Performers stay for community questions until 7 p.m. Performer MUST let Meg Osborne know in advance if she/he wants to be placed in proximity to another carver. Last minute changes cannot be accommodated. Sunday, January 9 – Freestyle Carving Demonstration including “People’s Choice Ice Carving Displays” at Carter Green 8 a.m. – 1 p.m. Four blocks of ice will be provided on a pedestal with gel color Stations will be available for Ice Carver to set up tools beginning Sunday morning Ice Carver Performer must begin work no later than 8 a.m. Sculptures must be complete by 1 p.m. Ice Carver Assistants on site entire event with instructions from Ice Carver Performers Winners will be determined by audience ballots open until 4:00 p.m. Award checks will be mailed to winners Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m. Thirteen blocks of ice will be provided Participation as directed by Indiana Ice Studio, Inc. 69 Blocks of Ice will be delivered DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF ACCOMMODATIONS AND PAYMENT Hotel accommodations for Ice Carver Performer and Ice Carver Assistant will be provided at Hotel Carmichael during The City of Carmel Festival of Ice event, January 7 – January 9, 2022. These accommodations are only for the dates listed above and no more than three nights will be provided. The Ice Carver Performer and Ice Carver Assistant will also be provided one voucher for the hotel’s restaurant, Vivante French Eatery. Performer will be allotted one guest room. Additional restaurant vouchers may be purchased by Performer or Assistant upon check-in. Ice Carver Performer will receive a check in the amount of $1,200.00 on Sunday, January 9 at the completion of the exhibition, as long city paperwork is completed & submitted Ice Carver Assistant will receive a check in the amount of $500.00 on Sunday, January 9 at the completion of the exhibition, as long city paperwork is completed & submitted A dinner will be provided for Ice Carver Performers and Ice Carver Assistants after Saturday's ice display exhibition at 8 p.m. A breakfast voucher of $25.00 will be provided on Sunday at the Hotel Carmichael/Vivante French Eatery for each Ice Carver Performer and each Ice Carver Assistant DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF 1/2/2022 ELEGANT ICE CREATIONS INC BROADVIEW HEIGHTS, OH 44147 - 106153 4001 TOWPATH ROAD UNIT C City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION ICE CARVING SERVICES FOR FESTIVAL OF ICE COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 376255 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 62365 1203Department:101Fund:General Fund 43-590.03Account: ICE CARVING SERVICES FOR FESTIVAL OFICE1 $1,200.00 $1,200.00Each 1,200.00SubTotal 1,200.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 106153 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck Director DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF