HomeMy WebLinkAboutResolution_BPW_01-19-22-07_Redacted_Arts Grant_2670.00_Carmel Arts CouncilRESOLUTION NO. BPW 01-19-22-07
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Arts Grant attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
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January19th
1/19/2022
1/19/2022
1/19/2022
1/19/2022
SGQ
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Carmel (the "City") and _7_ht ('grmeI Arl"g doane1I (the Grantee"),
is executed pursuant to the terms and conditions set forth herein. In consideration of those
mutual undertakings and covenants, the parties agree as follows: 1.
That on behalf of Grantee, a not -for -profit corporation, I, &I n layohUj an
authorized representative of Grantee, have applied for a City of Carmel Grantor")
Arts Grant, said application attached hereto and made a part hereof as Exhibit "
A." 2.
Grant Agreement. The City, after review and recommendation by the Mayor, agrees
to grant $ 2 , 6 7 0.0 0 to the Grantee for the eligible costs of
the project (the "Project") or services as described in Exhibits "A" and `B" of this Agreement.
The funds shall be used exclusively in accordance with the provisions contained
in this Agreement. Generally, the Grant award may not exceed one third 1/
3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue
from the previous year. The City of Carmel may, however, make exceptions for
start-up organizations that have been in existence for three (3) years or less. 3.
Design and Implementation of Project. The Grantee agrees to use any and all grant funds
in accordance with the proposal contained within this agreement and any documents
attached to this Agreement, which are incorporated by reference. 4.
Warranty of non-profit status. Grantee hereby represents and warrants that it is a not -
for -profit entity with a determination letter from the Internal Revenue Service declaring
that it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B);
3. Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT C);
4. A not -for -profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the tern of this Grant Agreement, and for a period of three
3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant ("CPA") who
rA
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is neither an employee of Grantee nor a member of the Grantee's Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
H. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severabitity. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
By - J / (Signature)
Printed Name of Clffic r: VI U1 AIJ Title: —TP CA-SU iZElZ
Date: I I — I, - 4-0w-
CITY OF CARMEL ("Grantor")
James Brainard, Mayor
12/29/2021
ATTEST:
r
Date: 12/29/2021
If you have any question concerning the City of Camel's 2022 Arts Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Cannel, One Civic Square, Cannel, rN 46032, Phone: 317-571-2483, skibbe(a)cannel in gov.
El
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Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of
Contact
Email:
SO
oU
APPLICATION AMOUNT: $ 3
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
A#c,Jv A
Additional pages may be added to Exhibit "A")
Printed Name of Officer:
Date: I l - L- - 0,)- l
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M
Carmel Arts Council
Grant Application 2021
As so many nonprofit art related organizations, the Carmel Arts Council suffered throughout
2020 due to the very unexpected Pandemic. We cancelled our fundraisers, closed our iconic
Children's Gallery, cancelled our annual High School Curators' program, and met with our Board
via Zoom. Keeping our organization in the public became crucial, so we relied on social media
to keep our community awareness alive. Our Children's Gallery became our focus and remains
so, especially now that we have begun our new Art in the Garden program and finally have
gotten to open our gallery to local children's art. Our grant request is entirely focused on our
iconic Children's Gallery as we expand its community presence, offer new programming, and
continue featuring our local artists, young and old.
Once we felt safe to open our Gallery on the OUTSIDE, we created our Art in the Garden in
order to bring back our support of local artists, bringing art to the children of the community,
and to continue our mission of giving support to the arts for all ages.
We contracted with several local artists to be in our garden during the monthly Gallery Walks in
the Arts and Design District, invited the public to stop to see the artist and have children
participate along with the artists at our children's table. Our Arts Council volunteers were
delighted to be "back in the game" even when our gallery had to be closed to inside traffic.
The Arts Council paid all expenses for the art supplies, purchased tents and tables for outside,
advertised on social media, and were so pleased when so many people stopped to enjoy both
our artists and our children's art table. The local artists did a fantastic job with the educational
aspect of the day as well.
As we move into 2022, we plan on expanding our little Gallery's outreach by featuring not only
local public school art, but also including a Community exhibit each month from a variety of
organizations such as The Carmel Clay Historical Society, The Carmel Green Initiative, the CHS
Chapter of the National Art Honor Society, the Carmel-Kawachinagano "Sister Cities"
organization, and more.
We had to cancel last year's and this year's guest curators, always chosen via interviews with
talented high school students, but we are excited to renew that program in 2022. Two talented
students are chosen to curate an art exhibition in the summer. They are responsible for all
aspects of the exhibit, including picking the art, writing content about the art chosen,
advertising, invitations, contracts with the artists, hanging the exhibition, and joining the public
for the opening of the event. The Arts Council provides all money needed for the curators as
well as provide small scholarships to the students themselves.
In the gallery itself, we have always focused on 2D art/paintings, but in the past months we
have discussed 3D art with the CHS art teachers. They have some fabulous art pieces produced
by students in ceramics, sculptures, and more, so we would like to purchase a small display case
that would easily exhibit their art, and at the same time protect it while on display.
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Li
Each of these gallery plans require promotion and we are in the process of developing paid
advertising on social media sites as well as print ads to share with various organizations and
visitors to our gallery. These promotions require funding, but we feel it is more important than
ever to promote local art organizations after the disappointing pandemic year we all witnessed.
We look forward to bringing back our new and improved programs in 2022, expanding our new
Art in the Garden series, mentoring our high school curators, and increasing our promotions to
make sure the Carmel Arts Council stays relevant in the local art world. This grant would
provide us the means to maintain our current high school scholarships while adding new
promotions, gallery displays, programs, and community support.
Art in the Garden
Supplies, tents, tables 1200.00
Summer Curators
Supplies, printing, stipend 750.00
Display Case for 3D art 1200.00
Printing/Promotion Materials 500.00
TOTAL Request $3650.00
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EAn.1-DI1 C
STATE OF INDIANA
OFFICE OF THE SECRETARY OF STATE
CERTIFICATE OF EXISTENCE
To Whom These Presents Come, Greetings:
I, Connie Lawson, Secretary of State of Indiana, do hereby certify that I am, by virtue of the laws of the State of Indiana, thecustodianofthecorporaterecords, and proper official to execute this certificate.
I further certify that records of this office disclose that
CARMEL ARTS COUNCIL, INC.
duly filed the requisite documents to commence business activities under the laws of State of Indiana on February 21, 1986,
and was inexistence or authorized to transact business in the State of Indiana on February 16, 2014.
l further certify thi MR--ProfifDomestic Corporation has filed its most recent report required by Indiana law with the
Secretary of State, or is not yet required to file such report, and that no notice of withdrawal, dissolution or expiration has
Teen filed or taken place.
In Witness Whereof, I have hereunto set my hand
and affixed the seal of the State of Indiana, at the
city of Indianapolis, this Sixteenth Day of February, 2014.
Connie Lawson, Secretary of State
198602-867 / 2014021693449
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EAtillill C
STATE OF INDIANA
OFFICE OF THE SECRETARY OF STATE
ARTICLES OF AMENDMENT
To Whom These Presents Come, Greeting:
WHEREASp there has been presented to me at this office, Articles ofAmendmentfor:
CARMEL SESQUICENTENNIAL COMMISSION INC
and said Articles of Amendment have been prepared and signed in accordancewiththeprovisionsofthe
laws of Indiana,
as amended.
The name of the corporation is amended as follows:
CARMEL ARTS COUNCIL, INC.
NOW, THEREFORE, I, JOSEPH H. HOGSETT, Secretary of State of Indiana, hereby certify that I have this day filed said articles in this office.
The effective date of these Articles of Amendment is May 12, 1993.
In Witness Whereof, I have hereunto set my
hand and affixed the seal of the State of
Indiana, at the City of Indianapolis, this
Twelfth day of May , 1993
JO PH H HOGSETT, Secreta y of State
By
Deputy
11
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INDIANA SECRETARY OF STATE
BUSINESS SERVICES DIVISION
CORPORATIONS CERTIFIED COPIES
INDIANA SECRETARY OF STATE
BUSINESS SERVICES DIVISION
302 West Washington Street, Room E018
Indianapolis, IN 46204
hftp://www.sos,in.gov
February 16, 2014
Company Requested: CARMEL ARTS COUNCIL, INC.
Control Number: 198602-867
Date Transaction
02/21/1986 Articles of Incorporation
02/24/1993 Articles of Reinstatement
State of Indiana
Office of the Secretary of State
I hereby certify that this is a true and
complete copy of this 13 page
document filed in this office.
Dated: February 16, 2014
Certification Number: 2014021693450
Connie Lawson
Secretary of State
Pages
10
3
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The Indiana Secretary of State filing office certifies that this copy is on file in this office.
s-co2Rev. 2-80
State Forth 39721
STATE OF INDIANA
OFFICE OF THE SECRETARY OF STATE
To Whom These Presents Come, Greeting:
CERTIFICATE OF INCORPORATIONhl
CARMEL SESQUICENTENNIAL COMMISSION, INC.
1, EDWIN J. SIMCOX, Secretary of State of Indiana, hereby certify that Articles of Incorporation of the above not -
for -profit corporation, in the form prescribed by this Office, prepared and signed in duplicate by the Incorporators)
and acknowledged and verified by the same before a Notary Public, have been presented to me at this office
accompanied by the fees prescribed by law; that 1 have found such Articles conform to law; that I have endorsed my
approval upon the duplicate copies of such Articles; that all fees have been paid as required by law; that one copy of
such Articles has been filed in this office; and that the remaining copy(ies)of such Articles bearing the endorsement of
my approval and filing has (have) been returned by me to the incorporator(s) or his (their) representatives; all as
prescribed by the Indiana Not -For -Profit Corporation Act of 1971.
NOW, THEREFORE, I hereby issue to such Corporation this Certificate of Incorporation, and further certify that
its corporate existence has begun.
t
In Witness Whereof, 1 have hereunto set my hand and affixed
the seal of the State of Indiana, at the City of Indianapolis, this
By
usr day of
February 79 86
EDWIN J. SIMCOX, Secretary of State
Deputy
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The Indiana Secretary of State filing office certifies that this copy is on file in this office.
APPROVED
AND
FILED
ARTICLES OF INCORPORATION FEB 211996
OF kalOr+ 8t r trFamlo, CARNEL
SESQUICENTENNIAL COMMISSION, INC. The
undersigned incorporator, desiring to form a corporation (
hereinafter referred to as the "Corporation") pursuant
to the provisions of the Indiana Not -For -Profit Corporation
Act of 1971, (hereinafter referred to as the Act"),
execute the following Articles of Incorporation. ARTICLE
I W1M
The
name of the Corporation is Carmel Sesquicentennial Commission,
Inc. ARTICLE
II PURPOSES
The
purposes for which the Corporation is formed are: 1.
To promote civic pride in the Carmel, Indiana, community,
the state and the nation, to celebrate the history of
the Carmel community by providing community activities, parades,
festivals and other events for the benefit of the public,
and such other charitable, educational and literary purposes,
all in a manner consistent with the provisions of section
501(c)(3) of the Internal Revenue Code or corresponding
with any future federal tax code. The corporation
is formed with the intent to qualify under the above
referenced statutory provisions, and all of the following
powers and purposes shall be construed, interpreted and
limited to be consistent with the above stated intent. 2.
To support other organizations which qualify as exempt
organizations under section 501(c)(3) of the Internal Revenue
Code or corresponding section of any future federal tax
code.
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i ne inaiana secretary or state tmng office certifies that this copy is on file in this office.
Articles of Incorporation page Two
3. To accept and receive from any branch of government
or private sector, whatever nature or kind, financial aid,
grants or other assistance provided or allowed by law.
4. To continue as a Not -For -Profit Corporation, under
its corporate name, perpetually.
5. To sue and be sued in its corporate name.
6. To have a corporate seal and to alter the same at
pleasure and to use such seal generally, but the use of such
seal shall be necessary only as required by law.
7. To acquire, own, hold, use, lease, mortgage,
invest, improve, pledge, sell, convey or otherwise dispose of
property, real and/or personal, tangible and/or intangible,
legal or equitable, to further its purposes.
B. To iiorrow money, and to issue, sell or pledge its
obligations and evidence of indebtedness, and to mortgage or
pledge its property and franchises to secure the payment
thereof.
9. To appoint such officers and agents as the business
of this Corporation may require, and to define their duties
and fix their compensation.
10. By its Board of Directors to make, alter, amend or
repeal by-laws for the government and regulation of its
affairs.
11. To cease doing business and to dissolve and
surrender its corporate franchise.
12, To do all acts and things necessary, convenient or
expedient to carry out the purpose for which it is formed, so
long as said acts are within the scope of the corporation's
not -for -profit and community purposes.
13. To indemnify any director or officer or former
director or officer of the corporation against expenses
actually and reasonably incurred by him or her in connection
with the defense of any action, suit or proceedings, civil or
criminal, in which he or she is made a party by reason of
being or having been such director or officer, except in
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The Indiana Secretary of State filing office certifies that this copy is on file in this office.
Articles of Incorporation Page Three
relation to matters as to which he or she shall be adjudged
in such action, suit or proceeding to be liable for
negligence or misconduct in the performance of duty;
Provided, however, that such indemnification shall not be
deemed exclusive of any other rights to which those
indemnified may be entitled under any provision of the
Articles of Incorporation, By -Laws, resolution, or other
authorization heretofore or hereafter adopted, after notice,
by a majority vote of all the voting members.
14. To have and exercise all of the general powers and
rights of Not -For -Profit corporations provided under the laws
of the State of Indiana as they now exist or as amended; and
further in the event of dissolution or any other distribution
of the corporation, any such distribution of assets shall be
made only to organizations which qualify as exempt
organizations under Section 501(c)(3) of the Internal Revenue
Code as amended, or any corresponding provision of any futurefederalorstatetaxationlegislation.
15. However, it is not the purpose of this corporation
and nothing in these articles shall be interpreted as giving
or conferring upon this corporation the power to carry on anybusinessorengageinanyactivityforprofit. Further, no
part of the net earnings of the corporation shall inure to
the benefit of any private member or individual.
ARTICLE III
PERIOD of EXISTENCE
The period during which the Corporation shall continue
is perpetual.
ARTICLE IV
RESIDENT AGENT AND PRINCIPAL OFFICE
Section 1. Resident A ent The name and address of the
Corporation's Resident Agent for service of process is:
Fran Shoup, 13019 Andover Drive, Carmel, IN 46032.
Section 2. Principal Office The post office address
Of the principal office of the Corporation is:
13019 Andover Drive, Carmel, IN 46032.
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The Indiana Secretary of State filing office certifies that this copy is on file in this office.
Articles of Incorporation Page Four
ARTICLE V
MEMBERSHIP
Section 1. (A minimum of three (3) persons have signed
the membership list). Classes. -
A. Sustaining members;
B. Patrons;
C. Honorary members.
Section 2. Rights, Preferences, Limitations and
Restrictions of Classes:
Sustaining memberships shall be issued only to natural
persons who agree to provide continuing personal time and
service in furtherance of the corporate purpose pursuant to
the requirements established in the corporate bylaws or by
resolution of the Board of Directors, only a sustaining
member may serve as a director or officer of the Corporation,
and further shall have the right to vote at membership
meetings.
Patron memberships shall be issued to those persons and
entities who remit annual membership dues, goods or services
to the Corporation as established by the bylaws or by
resolution of the Hoard of Directors. The Corporation,
through its directors, may establish such sub -classes of
patron memberships as are appropriate to recognize support
offered by patrons. Patron members shall have the same
rights as other members except the right to serve as an
officer or director of the corporation and except the right
to vote at membership meetings.
Honorary memberships shall be issued only to natural
persons who meet the criteria established by the bylaws or by
resolution of the Board of Directors. Honorary members shall
have the same rights as other members except the right to
serve as an officer or director of the corporation and except
the right to vote at membership meetings.
All Sustaining Members, Patrons and Honorary Members
shall be required to comply with the membership requirements
as established by the bylaws or firm time to time by
resolutions of the Board of Directors to exercise and enjoy
the membership rights so conferred.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
The Indiana Secretary of State filing office certifies that this copy is on file in this office.
Articles of Incorporation Page Five
Section 3. Voting Rights of Classes -
Each Sustaining Member shall be entitled to vote at all
meetings of members so long as they are current in membershiprequirementsestablishedbythecorporation's by-laws orBoardofDirectorresolution.
Patron and Honorary Members: Patrons and HonoraryMembersshallhavenovotingrights.
Section 4. Certificates•
The Corporation shall confer upon every member a
certificate signed by the President and Secretary, statingthatheorsheisamemberofthecorporation. Membershipcertificatesarenottransferableorassignable.
ARTICLE VII
DIRECTOR($)
Section 1. Number of Directors. The initial Board of
Directors s composed Of twelve (12) members. If the exactnumberofDirectorsisnotstated, the minimum number shallbefive (5), and the maximum number shall be fifteen (15);
provided, however, that the exact number of directors shallbeprescribedfromtimetotimeintheby-laws of the
corporation; AND PROVIDED FURTHER THAT UNDER NO CIRCUMSTANCESSHALLTHEMINIMUMNUMBERBELESSTHANTHREE (3).
2. U
e names and post office addrE
ctors of the Corporation are:
Fran Shoup
Carmel, IN 46032
Jean Palmer
Carmel, IN 46032
Marilyn Campbell
Carmel, IN 46032
Phil Hinshaw
Carmel, IN 46032
Douglas Marsh
Carmel, IN 46032
Dorothy Smith
Carmel, IN 46032
tial
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
I ne inciana Secretary of State filing office certifies that this copy is on file in this office.
Articles of Incorporation
Charlotte MCManama
Carmel, IN 46032
Pat Dellelo
Westfield, IN 46074
Dr. Robert Hartman
Carmel, IN 46032
Page Six
Norma Meighen
Carmel, IN 46032
Cathy Briley
Carmel, IN 46032
H. SueSmith 3792
IN 46032 ARTICLE
VII INCORPORATOR
The
name and post office address of the incorporator of thecorporationis: Christine
Crull Altman, CAMP13ELL KYLE PROFFITT, 650 E. Carmel Drive, Suite 400, Carmel, IN 46032. ARTICLE
VIII STATEMENT
OF PROPERTY (if any) A
statement of the property, and an estimate of the value
thereof, to be taken over by the corporation at or upon itsincorporationareasfollows: One
Thousand One Hundred Dollars 01,100.00) on deposit. ARTICLE
IX Provisions
for Regulation of Business and
Conduct of Affairs of Corporation Other
provisions, consistent with the laws of this state,
for the regulation and conduct of the affairs of the corporation,
and creating, defining, limiting or regulating thepowersofthecorporation, the directors or the members of
any class or classes of members are as follows: A.
In addition to the powers and authorities hereinabove
or by statute expressly conferred, the Board of Directors
is hereby authorized to exercise all such powers, anddoallsuchactsandthingsasmaybeexercisedordoneby
a corporation organized and existing under the provisions oftheIndianaNot -For -Profit Corporation Act of 1971, as amended.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
i lie Indiana Secretary of State filing office certifies that this copy is on file in this office.
Articles of Incorporation
Page Seven
S.
The corporation reserves the right to amend, alter, change or repeal any provisions contained in these ArticlesofIncorporationinthemannernoworhereafterprescribed bytheaprovisionsoftheIndianaNot -For -Profit Corporation ActotherpertinentenactmentoftheGeneralAssemblyoftheStateofIndiana, and all rights and powers conferredherebyonmembers, directors and/or officers are subject tothisreservepower.
C.
Election of directors need not be by ballot unlesstheby-laws so provide. A majority of the remainingdirectorsshallelectdirectorstofillvacanciesin suchboard.
U. Limitations Upon Powers. Notwithstanding any otherProvisionsoftheseArticles, the corporation shall conductitsaffairsforthepurposesotherthanthepecuniarygain ofItsmembersandshallnotengageinanyactivitiesfortheOfIearningsofprofitttheecorporationers. No pshallsof inurehtodtheoration
benefitoofits members. E.
Dissolution. In the event of the dissolution of theCorporation, any funds or property shall be transferred onlytoacorporationorganizedforpurposessubstantiallythesameasthepurposesofthiscorporationwhichqualifyas exemptorganizationsunderSection501(c)(3) of the Internal RevenueCodeof1954asamended (or the corresponding ProvisionofanyfutureUnitedStatesInternalRevenueLaw). Afterthemoneyandpropertyofthecorporationhasbeensubstantiallydisposedofinsuchmanner, the corporation shallthentakethenecessarystepstodissolveandafterthe dissolutionhasbeenaccomplished, any money or property whichhasnotbeentransferredbythecorporationshallescheattotheStateofIndiana. The
undersigned does hereby adopt these Articles of State
Incorporation, representing beforehand to the Secretary of ftheconcernthatatIndianaama
membershiplistorlistseofthewabovetnamedcorporationforwhichaCertificateofIncorporationisherebyappliedfor, have heretofore been opened in accordance withthelawandthatatleastthree (3) persons have signed suchmembershiplist. IN
WITNESS WHEREOF, I the undersigned do hereby execute theseArticlesofIncorporationandverify, subject to Penaltiesofperjury, that the facts contained herein are true, this A day of XFe 1986, u
LL 7-rn ru
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
he Indiana Secretary of State filing office certifies that this copy is on file in this office.
Articles of Incorporation Page Eight
STATE OF INDIANA - )
SS:
COUNTY OF RAMILTON )
Before me, a Notary Public in and for said County and
St,te, personally appeared the above incorporator, Uris4ine_
rul( /}Man , and acknowledged the execution ofthe
foregoing Articles of Incorporation. rr
Witness
my hand and Notarial Seal this 'day of !6— Mur-,
1986. 8
ell 4z/ rsNotary Public printed
signature) Resident
ofJY!A{1Orll County My
Commission Expires: 77'
ICIit CA /9
I
M6 This
instrument prepared by C. Crull Altman, Attorney at Law, 650
E. Carmel Drive, Suite 400, Carmel, IN 46032.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
The Indiana Secretary of State filing office certifies that this copy is on file in this office.
CAMPBELL KYLE PROFFITT
ATTORNEYS AT LAW
FRANK W. CAMPBELL
JOHN M. KYLE 198 South 9th SheetHNFOMMJOBSD.R CAMPBE P.O. Bufi nouc
x nssP OYDNoblesville, Indiana 46060 JEFFREY
S. NICKLOY 317) 773-2090 WILMIC
LIM HAELR ANHAARTMAN 650 Bast Carmel Drive CHRISTINE
CRULL ALTMAN Suite 400 DEBORAH
L. FARMER J.
BRADLEY COOK Ca el, India Carmel, Indiana 46032 6514
February
20, 1986 HERALDA. SETTEES orcn—
1 Please raply m Carmel alfu'e Indiana
Secretary of State Corporations
Division 201
State House Indianapolis,
IN 46204 Dear
Sir or Madam: Enclosed
please find two signed originals of the Articles of Incorporation
for the Carmel Sesquicentennial Commission, Inc: Please
note that we are filing this new corporation as a not -for - profit
corporation with the intention to register the same as a tax
exempt corporation under federal and state taxation laws. Also
enclosed please find our firm's check in the amount of $26.00 to
cover filing fees. If
you would be so kind as to return the Certificate of Incorporation
and the extra set of Articles in the enclosed self- addressed,
stamped envelope, the same would be appreciated. Should
you have any questions, please feel free to call the undersigned.
Very
truly yours, CAMPBELL
KYLE PROFFITT BY;
C.
Crull Altman CCA/
ns Enc.
cc
Fran Shoup
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
The Indiana Secretary of State filing office certifies that this copy is on file in this office.
STA:Ct? OF INLIMA
i1kF'Il. ' OF TY@i SEE:RF.TARy OF STA211
M1IFICA4 : OF MUNS4ATEMOV2
h'u tYihii!'. 1fYr:St: !'r'r;eni:': ":;Ilia3,. ;;ip!it lt:q;
Fa IH'ki;;gS; [tii: tP hav i:l•ittl irt7UlntBii i.O )!r til'! %iT)j a.t Cat:iUrl Y, >r i;i:.li fi:!:idi. r,Hl:E^_ie
f=•". iifl l.i til l,el()Gi i;l lY j.J ri:i.i.t.tl1,
r:ARMFL SFE UIc 6'hi`i'G.7AIIAI ^t MISSICiI 1W..
i;r!r F:a.t.C! :;t1)17i!.G;tir?n hOu ljetlrl prE?[,amx ii, ac,=,uialicr.- ieitil t.ht
atvc of Tzdl:,itq,
B:i 7.1(I!elkl-r/.
MAY, '1HL•'RFFL--)W, T, JORETTii !i. !JCCSn^t.'T, Scr.GP-Muv of State of .1:1=;Idmi,
hereby certify that t1poij due eXalliuihtiE n I find ::;uch AppJ cade—n I) z
Reinstatement. cmfottis: -Co l.a:v, am! having received ail. annual report-:::;lxt
E?C:i as rC'c{L(f.re(a !?Y 1qg', tlo flUrther cBftltY thin
reinstated iY.ul i' ii cor a'atio? r3ul, ut r'z• zl.tii >;;__:__tx! ) r
I.he L.4;•
1 7 ar,-1 '') ) i !l V:if.,.,r ?f
at: th ntxi.c Ot arldiana, f f?,rthrlvr-
Uiaso'tut.ton raver uot. ixr,r tia.ed.
The offR;tive ilii O :!i. th-i.`.i CCr; ll:i CaL.'_' of1993,
to v:.is.r se Idift.
11111s.1 a!-93
ilii .7!tv3r at Um t: '`lz-1 icy _rn(`i i:'r+::J.a i. .:. Cko
ii%/ Of ('0) a r.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
the Indiana Secretary of State filing office certifies that this copy is on file in this office.
APPLICATION FOR REINSTATEMENT
State Form 418h(R617.88)/ill
Approved by State Board of Accounts, 1988
Indiana Code 23-1.484 (for profit corporation)
Indiana Code 23-7-1.1417(not-for-pront corporation)
INSTRUCTIONS: Application must be accompanied by:
1. REINSTATEMENT FILING FEE. xrF A. $30.00 for profit
G.$26.00 nof-for-profit ANt7
2. Annual reports for all years of delinquency.l
S. Annual report filing fees.
A. M.W per year for profR.,, ,('
S. $10.00 per year not-for-praRt f.
vwr a:. . 4. Reinstatement Clearance from IndlaAe e a1T enue.
Please send to: SECRETARYOF STATE
Room 155, State House
Indianapolis, Indiana 46204
CqC.0
tV
rr- r1a
7
AFFIDAVIT OF CORTION 11pONATEOFFICER OR DIRECTOR I
The undersigned, being at least one of the principal officers or a director of the above -named corWa-
tlon deposes and says:
i •.:i
A. That the grounds for dissolution did not exist or have been eliminated, and;.,
S. That the Corporation's name satisfies the requirements of Indiana Code 23-1-23.1, -C
or Indiana Code 23-7.1.15.
IN WITNESS WHEREOF, the undersigned being the president
puiei
of said corporation executes this application and verifies, subject to penalties of perjury, that the
statements contained herein are true, this day of December . 19 92
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
I he Indiana Secretary of State filing office certifies that this copy is on file in this office.
STATE OF INDIANA DEPARTMENT OF REVENUE
AD490
NOTICE OF CLEARANCE FOR REINSTATEMENT
REV. 1-9-92)
NAME OF CORPORATION
ID# 35-1673574 I / Carmel Sesquicentennial Commission, Inc.
NFP# 736320-06
ADDRESS AFFIDAVIT FORM AD-190
RRN # Carmel, In. 46033 IReceived: 10123/92
DATE ISSUED: 02/04/93 EXPIRATION DATE OF THIS FORM
TO: Joseph H. Hogsett
Secretary of State
Corporation Division
State of Indiana
NOT FOR PROFIT ORGANISATION
NAME OF CORPORATION: Carmel Sesquicentennial Comi ssion, Inc_
has filed in the office of the commissioner- of Indiana Department
of Revenue an affidavit disclosing the corporation has applied
for 'a certificate of Reinstatement, and requested a Notice of
Clearance from this Department stating the above corporation has
paid all taxes due the Indiana Department of Revenue.
An examination of Department records for this corporation has
determined all taxes, interest, and penalties for existing
Indiana tax accounts found due under the taxing acts up to and
inclusive of February 04. 1993 on have been paid or
fully satisfied. Execution of this document does not preclude
the Department from future examination and adjustment of this
corporation's Indiana tax accounts for this same period.
Therefore, Carmel Sesquicentennial Commission Inc having
met the requirements of the Secretary of State, as set out under
IC 23-1-46-3, is entitled to this release under this Title
Provided the corporation completes its Reinstatement within sixty
60) days after the date of the issuance of this Notice of
Clearance.
In the event the corporation fails to meet all the requirements
of the Secretary of State for its Reinstatement and fails to
secure its certificate of Reinstatement within the sixty (60) day
period, this Notice of Clearance shall be null and void.
COMMISSIONNER
ADMIT
I
RAT ''
eANCE&
DIVISION BY
INSTRUCTIONS:
TO
SECRETARY OF STATE: THIS
NOTICE IS TO BE RETURNED TO THE INDIANA DEPARTMENT OF REVENUE
IF REINSTATEMENT IS NOT COMPLETED ON OR BEFORE THE EXPIRATION
DATE OF Oq./04/93 . TO
THE CORPORATION - This
notice is the signed original. You are to include this notice
along with other documents constituting your Application for
Reinstatement. Do Not Nail this certificate separately to the Secretary
of State unless you are so directed.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
BUSINESS ID
BUSINESS TYPE
BUSINESS NAME
ENTITY CREATION DATE
JURISDICTION OF FORMATION
PRINCIPAL OFFICE ADDRESS
YEARS
EFFECTIVE DATE
EFFECTIVE TIME
REGISTERED AGENT TYPE
NAME
APPROVED AND FILED
CONNIE LAWSON
INDIANA SECRETARY OF STATE
12/15/2020 07:50 AM
198602-867
Domestic Nonprofit Corporation
CARMEL ARTS COUNCIL, INC.
02/2 t/ 1986
Indiana
PO Box 344, Carmel, IN, 46082 - 9471, USA
2021/2022
12/15/2020
7:50 AM
Individual
vivian lawhead
ADDRESS Carmel, IN, 46032, USA
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
t ltilI D
Internal Revenue Service
Date: March 10, 2003
Carmel Arts Council, Inc.
40 W Main Street
Carmel, IN 46032-1764
Dear Sir or Madam:
Department of the Treasury
P. 0. Box 2608
Cincinnati, OH 45201
Person to Contact:
Kathy Masters ID# 31-04015
Customer Service Representative
Toll Free Telephone Number:
8:00 a.m. to 6:30 P.M. EST
877-829-5500
Fax Number:
513-263-3756
Federal Identification Number:
35-1573574
This is in response to your request of January 16, 2003 regarding your organization's tax exempt status.
Our records indicate that a determination letter issued in September 1987 granted your organization
exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code, That letter is still in
effect.
Based on information subsequently submitted, we classified your organization as one that is not a private
foundation within the meaning of section 509(a) of the Code because it is an organization described in
sections 509(a)(1) and 170(b)(1)(A)(vi).
This classification was based on the assumption that your organization's operations would continue as stated
in the application. If your organization's sources of support, or its character, method of operations, or
purposes have changed, please let us know so we can consider the effect of the change on the exempt
status and foundation status of your organization.
Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its
gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th
day of the fifth month after the end of the organization's annual accounting period. The law imposes a
penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable
cause for the delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a
calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act
FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests,
legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and
gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
STATE OF INDIANA
SS:
COUNTY OF HAMILTON
AFFIDAVIT
an authorized representative
being first duly sworn upon
my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the previous year totaled $ j j VA
Signature f
Printed Name
Subscribed and sworn to before me, the undersigned Notary Public, this C \- day of
NyenN\-Xf , 2021.
SEAL]
rgrPe SHARON M. KIBBE Resident
of Hamilton Co. SEAL *
My Commission Expires July
12, 2026 rn
Signature -
Notary Public Printed
Name GU tlk-' X\-, Resident
of (\Mi\FOY1 County, Indiana My
Commission Expires: a vZl J
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
6:26 PM Carmel Arts Council
11/18/21 Balance Sheet Standard
Accrual Basis As of December 31, 2020
Dec 31, '20
ASSETS
Current Assets
Checking/Savings
CAC Primary Account 33,950.03
Total Checking/Savings 33,950.03
Total Current Assets 33,950.03
Other Assets
Other Assets-780.43
Total Other Assets-780.43
TOTALASSETS 33,169.60
LIABILITIES & EQUITY
Equity
Opening Balance Equity 37,970.97
Retained Earnings-7,791.67
Net Income 2,990.30
Total Equity 33,169.60
TOTAL LIABILITIES & EQU... 33,169.60
Page 1
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
6:26 PM Carmel Arts Council
11 /18/21 Balance Sheet Standard
Accrual Basis As of November 15, 2021
Nov 15, '21
ASSETS
Current Assets
Checking/Savings
CAC Primary Account 28,206.87
Total Checking/Savings 28.206.87
Total Current Assets 28,206.87
TOTALASSETS 28,206.87
LIABILITIES & EQUITY
Equity
Opening Balance Equity 37,970.97
Retained Earnings-4,801.37
Net Income-4,962.73
Total Equity 28,206.87
TOTAL LIABILITIES & EQU... 28,206.87
Page 1
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
6:22 PM Carmel Arts Council
11/18/21 Profit and Loss Standard
Accrual Basis January 1 through November 18, 2021
Jan 1 - Nov 18, '21
Ordinary Income/Expense
Income
Donations 403.00
Grants 3.050.00
Other Types of Income
Membership Dues 1,987.84
Miscellaneous Revenue 8.21
Total Other Types of Income 1,996.05
Program Income
Art in the Garden 95.84
Total Program Income -95.84
Total Income 5,353.21
Expense
Business Expenses 95.40
Contract Services
Accounting Fees 650.00
Total Contract Services 650.00
Donation/Scholarships 500.00
Facilities and Equipment
Equip Rental and Maintenance 118.00
Total Facilities and Equipment 118.00
Gallery Expense 2,025.00
Operations 84.95
Other Types of Expenses
Art in the Garden EXP 330.77
Insurance - Liability, D and O 6.57
Other Costs 856.75
Other Types of Expenses - 0... 148.50
Total Other Types of Expenses 1,342.59
Scholarship 5.500.00
Total Expense 10,315.94
Net Ordinary Income
Net Income
4,962.73
4, 962.73
Page 1
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
L_
6:23 PM Carmel Arts Council
11/18/21 Profit and Loss Standard
Accrual Basis January through December 2020
Jan - Dec'20
Ordinary Income/Expense
Income
Donations 4.437.26
Grants 2,203.09
Other Types of Income
Membership Dues 2,662.00
Miscellaneous Revenue 15.43
Total Other Types of Income 2.677.43
Total Income 9,317.78
Expense
Contract Services
Accounting Fees 1,150.00
Total Contract Services 1,150.00
Donation/Scholarships 1,900.00
Facilities and Equipment
Equip Rental and Maintenan... 92.00
Facilities and Equipment - 0... 189.39
Total Facilities and Equipment 281.39
Gallery Expense 412.78
Operations
Telephone, Telecommunicati... 110.35
Total Operations 110.35
Other Types of Expenses
Art in the Garden EXP 744.78
Dues 0.00
Insurance - Liability, D and O 787.00
Other Costs 941.18
Total Other Types of Expenses 2,472.96
Total Expense 6,327.48
Net Ordinary Income 2,990.30
Net Income 2,990.30
Page 1
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
r- 990-N
Employer Identification Number
IDA- 135-1673574
Note: Form 990-N can ONLY be filed electronically, and Is filed In lieu of Forms 990 or 990-EZ, if eligibility is met.
l-o&: g :ems are required for a complete electronic submission:
it ear ,dentification number (EIN), also known as a Taxpayer Identification Number (TIN) 3 5-167 3 57 4
rpea: ................. I........ ................
2020
sga: zmeoforganization ... ...........................CARMEL ARTS COUNCIL, INC
Y--& g street address ............................................................ PO BOX 344
iay o, foreign province ...... CARMEL
State of foreign country code ............ ............. ..............: IN code .......
46082
9y
outer names the organization uses (Doing Business As) opal
officer name................................ VIVIAN LAWHEAD r•
ta2iin9 street address PO BOX 394 S•
ueet address line 2............................................................. city_.........................................................................................................
CARMEL Foreign
province............................................................................................. State
or foreign country code ............................................................................................................................ IN Zip
code ............................................................................................................................. 46082 Nab
site address if the organization has one WWW . CARMELARTSCOUNC IL . ORG rganizalion'
s annual gross receipts are normally $50,000 or less ........................................................................................... X hganizalion
is terminated or in the process of termination..................................................................................................
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
ExV\;b1E-
Carmel Arts Council
Officers and Board of Directors
President
Secretary
Treasurer
Jim Burrell
Joyce Burrell
Sue Collier
Mary Jane Roth
Robin Spyker
Vivian Lawhead
miroth560gmail.com
robinspykerCa)gmail.com
vklawheadPgmail.com
Barb Hammer (Gallery Coordinator)
Karen Kennedy
Kathy McKinzie
Stephanie Miller
Donna Tutwiler
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
E Y, -\'16 L G
Year End Report
The Carmel Arts Council
Like so many nonprofit organizations in the Arts, 2020 had a very unexpected
impact on our Arts Council. Our grant from the City of Carmel came in January of
2021 and it was a lifesaver, though original plans were shifted due to the
Pandemic.
After our Children's Gallery needed to be closed for so many months, we created
Art in the Garden, bringing local artists to our outside garden area, having them
both demonstrate their talent, as well as using the time as an educational tool for
passersby, particularly children. Our Arts Council provided all the supplies for the
children's art table, hoping to promote our mission, our organization, and our
local artists.
We also had the opportunity to give our annual scholarships to talented Carmel
High School students once again, which finally brought back some normalcy after
an incredibly tough year experienced by all.
The City grant enabled us to stay afloat with absolutely no fundraisers being
planned. We were able to maintain our mission of supporting local artists and art
students, grant our annual scholarships, and keep our organization's mission in
the public eye.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF