HomeMy WebLinkAboutResolution_BPW_01-19-22-08_Redacted_Arts Grant_3775.00_Carmel–Clay Historical SocietyRESOLUTION NO. BPW 01-19-22-08
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Arts Grant attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge ArtsGrantCarmelClay Historical Society.docx1/7/202212:58PM
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1/19/2022
January
1/19/2022
1/19/2022
1/19/2022
19th
OF CA9,yjFl
lND I ANP
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "ngr eemententered to byandbetween the City of
Carmel (the "City") V` fTl S ftC (the Grantee"),
is executed pursuant to the terms and conditions set forth herem. In consideration of those
mutual undertakings and covenants, the parties agree as follows: 1.
That on behalf of Grantee, a not -for -profit corporation, I, °fA ru an
authorized representative of Grantee, have applied for a City of Carmel Grantor")
Arts Grant, said application attached hereto and made a part hereof as Exhibit "
A." 2.
Grant Agreement. The City, after review ano the
recoGrantmmendation for
the
eligible costs agrees to
grant $ 3, 7 7 5 .0 0 of the
project (the "Project") or services as described in Exhibits "A" and `B" of this Agreement. The
funds shall be used exclusively in accordance with the provisions contained in
this Agreement. Generally, the Grant award may not exceed one third 1/3)
of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from
the previous year. The City of Carmel may, however, make exceptions for start-
up organizations that have been in existence for three (3) years or less. 3. Design
and Implementation of Project. The Grantee agrees to use any and all grant funds in
accordance with the proposal contained within this agreement and any documents attached
to this Agreement, which are incorporated by reference. 4. Warranty
of non-profit status. Grantee hereby represents and warrants that it is a not -for -
profit entity with a determination letter from the Internal Revenue Service declaring that
it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B);
3. Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT C);
4. A not -for -profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Cannel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant ("CPA") who
7
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is neither an employee of Grantee nor a member of the Grantee's Board of Directors,
to be provided to the City of Cannel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Cannel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. if it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
3
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
it.%Q. 5-6ri C4,( %CI Lly Grantee")
By:_ IUOt (Signature)
Printed Name of Officer: o Title: FX6CU,- VG D 1 CV-40 r"
Date: I I - 30-Z1
CITY OF CARMEL ("Grantor")
By:
James Brainard, Mayor
12/29/2021
ATTFST:
Date: 12/29/2021
If you have any question concerning the City of Cannel's 2022 Arts Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Cannel, One Civic Square, Carmel, IN 46032, Phone: 317-571-2483, skibhewcarmel m m,.
a]
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Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organ
Address: -If
Telephone:_
Contact Person
APPLICATION AMOUNT: $ 9D Fax:
DESCRIPTION
OF THE PROPOSED USE OF THE GRANT FUNDS: We
aye of Plyi l -rr an exltilai4-- difiairt 44Lt
XA4i%(G Awzri c.I.rl.s i ou.r- arex, Wker -!fie 4* Se#
lu'S Were a,rrivi. ?his p'cce. itL m4ded 0,.
s the (a.&ve, Du Vi su.a,l l mo-geS "Ail$b6le- 19' 44C
0J,,t,I-w+ Cky A's4o y Ntuscu . of (
Additional pages may be added to Exhibit "A") Noe..e9!!'e, a td f -•o S'
t. irLdtiu7
W1
MINOMMMMaji 5
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11
Artist Commission — Lenape Farmstead
The Carmel Clay Historical Society (CCHS) would like to commission an artist to make a
diorama of a Lenape farmstead. The Lenape lived along Cool Creek and White River in Carmel
circa 1810-1832. Andy Wright, CCHS historian, has done extensive research on the Lenape
settlement of Ketchum's Town and has interviewed descendants of the Lenape who lived in
Carmel. We will use his research to inform the diorama and its details. The diorama would
ideally depict two scenes.
The fast scene would be pre-1812. It would show a round Barkhouse in a clearing near a creek
in the woods. Lenape women and girls would be working in a garden, and the men and boys
would be tanning hides. There would also be a horse or two. The second scene would depict
Charles Ketchum's log cabin in 1829. A settler wrote the following description of Ketchum's
property:
Charles Ketchum lived] on the west of the little stream, and there was a good sulfur
spring on a little solid spot, but the ground around it was soft and shaky. There was an
ever -ready gourd hanging near out of which to drink. The marsh has been drained and the
spring is no more. A few trees of the Indian's orchard are yet standing. Pieces of bright
lead ore and flint darts were found in the cabin.
The scene would show the cabin in a clearing surrounded by the stream and orchard from the
description as well as a crop of com. Charles's wife Nancy would be shown grinding corn with a
mortar and pestle. Her baby or toddler would be with her. Charles should be shown returning
from a hunt with animal furs. Along with the key features, the diorama would need to include
other details like the gourd in the description, some pigs in a pen, and other animals and plants
fill out the scene. CCHS staff will collaborate with the artist to ensure that the historical details
are accurate. We are open to suggestions on size, but 2.5'x3' might be the maximum length and
width.
CCHS staff believe that this diorama will help us fill in a gap in our collection. Unfortunately,
we do not have many artifacts dating back to the Lenape period. This period is important to the
larger historical timeline that we will be showing in our new museum's main exhibit. It is
essential to have a visual representation of this period for our visitors' historical understanding
and the museum's interpretation.
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0
And All That LLC Custom Order
Date: 11 /29/2021
C.O.# 11292021
Lena a Diorama 2.5' x 3'
And All That LLC
p Quote 208 North 121h Street
Carmel Clay Historical Society New Castle. IN 47362
211 First Street SW Customer ID:
Carmel, IN 46032
r-----'---------r------- ------------------r
i Quantity !Description I Unit Price 1 Line Total
t_-_-______-____ _-_____-_
1 15 1/32 Scale Scratch Built Figures (labor included) i_- 1 150.00 11 2250.00
3 1 Buildings (labor included) i300.00 1 900.00 1
1 Misc. Diorama materials 500.00 500.00
2 Wood for 2.5' x 3' base
I-------T--
1 25.00 1 50.00
F1
L - ---------
j Research books/materials 150.00 1 150.00
j 320 Other Billable Hours (Diorama construction, research, materials 1 ! 15.00 4800.001acquisition, delivery) I 1
i
1-------
1
1
I
i tThis does not include Display Case* I
j j Display case should be at least 2.5' x Tx 24" to
1 accommodate diorama (widthtlength/height) 1
I I
t
i —
i Quote prepared by Kerry Moncrieff
I-------- ------------ Total 1 8650.00
And All That LLC, 208 North 12`i' Street, New Castle, IN 47362-4507
Phone 765-529-8595 andallthatllc@gmail.com
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Carmel Clay Historical Society Budget 2022
REVENUE Planned
Donations/Memorials 25,000.00
Grants 15,000.00
City Contract 28,000.00
Events 9,000.00
Sponsorships 8,000.00
Interest 750.00
Memberships 10,000.00
Tours/Programs 3,800.00
Brick Project 7,000.00
Misc 300.00
Merchandise 1,500.00
TOTAL 108,350.00
EXPENSES Building and Grounds 2,500.00
Contract Services - IT 5,500.00
Programming/Collections Care 5,000.00
Dues, Fees, Memberships 6,000.00
Event and Exhibits Expenses 3,000.00
Membership - Marketing 3,500.00
Basic Office Operations 5,000.00
Salary/Insurance/Taxes 65,000.00
Misc 2,000.00
Utilities 6,000.00
Retail Sales 100.00
NSF Check 0.00
Donations 0.00
Sales Tax 200.00
TOTAL 103,800.00
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ss6or=--
STATE OF INDIANA
OFFICE OF THE SECRETARY OF STATE
Q To Whom These Presents Come, Greeting:
CERTIFICATE OF INCORPORATION.
s
CARMEL-CLAY HISTORICAL SOCIETY INC -
1, LARRY A. CONRAD, Secretary of State of the State of Indiana, hereby certify that Articles of
Incorporation of the above not -for -profit corporation, in the form prescribed by this Office, prepared andsignedinduplicatebytheIncorporator(s) and acknowledged and verified by the same before a Notary
Public, have been presented to at this office accompanied by the fees prescribed by law; that I have
found such Articles conform to law; that I have endorsed my approval upon the duplicate copies of suchArticles; that all fees have been paid as required by law; that one copy ofsuchArticles has been filed in thisoffice; and that the remaining copy(ies) of such Articles bearing the endorsement of my approval and filing
has (have) been returned by me to the incorporator(s) or his (their) representatives; all as prescribed by the
Indiana Not -For -Profit Corporation Act of 1971.
NOW, THEREFORE, I hereby issue to such Corporation this Certificate of Incorporation, and further
certify that its corporate existance has begun.
in Witness Whereof, I have hereunto set my hand and
affixed the seal of the State of Indiana, at the City, of
Indianapolis, this 28th day of
E
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1
APPROe[O BY BTAT[ BOARD OF ACCOUM 101, -
11
FORM MO. !. C
INDIANA SECRETARY OF STATE C N2 72506
CORPORATION DIVISION
rRDIANAPOLIS, .INDIANA, March 31 19 77 CODE • 1-2 AMOUNT A 26.00
RECEIVED FROM—Ra1Ph-H- ZImmerman
QHE SUM OF Twenty-six and no/cents
FOR
CARMEL-CLAY HISTORICAL SOCIETY, INC.
s art. of Inc.
A. -Marlett Larry a. ConradCHECK
CASK ORIGINAL oaeasrART OF OTAT6
w..,..-.,.:. .__.,_.: ... _.,._...e...:•-n.....r,.n»»,.enn.. w.merepsoP-.n-...e
n.....
rfrK! 3Y4s,'iXdY:4.: >1411i,'elli.'f!t%i,
i,
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Sold To
RALPH H. ZIMMERMAN
3003 EAST 96th STREET
INDIANAPOLIS, I1,MIANA 46240
DATE SALESMAN
2-22-77 1p
INVOICE NUMBER
26232J
2 #70 MIN BOOKS 11.00 3
i
PP COD 2.51 a
POSITIVELY NO. DISCOUNTS ALLOWED
1
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Ivut-fur-Pmht" as applied to corporations
means, " ... any corporation which does not
engage in any activities for the profit of its
members and which is organized and conducts
it affairs for the purposes other than the Ro,4VO
nipecuary gain of its members". (Indiana '?
Code, 23-7-1.1.2[dl) i1Q p
1
MPS ,
H
Q NooPNasE°aoF
6tPt6
M
Corporate Form No. Ito-i (April 1976)
Page One
ARTICLES OF INCORPORATION
Not for Profit)
Prescribed by Larry A. Conrad,
Secretary of State of Indiana
INSTRUCTIONS:
Use 8S2 x 11 Inch Paper for Inserts
Present 2 Executed Copies to Secretary of
State, Room 155, State House, Indianapolis,
Indiana 46204
The recording of a third executed copy with the
County Recorder is no longer statutorily
required.
FILING FEE is $26.00
ARTICLES OF INCORPORATION
OF
CARL1EIt—CLAY HISTORICAL SQGik")`'}rr. INQ................
The undersigned incorporator or incorporators, desiring to form a corporation (hereinafter referred to
as the "Corporation") pursuant to the provisions of the Indiana Not -For -Profit Corporation Act of 1971,
hereinafter referred to as the "Act'), execute the following Articles of Incorporation:
ARTICLE I
Name
The name of the Corporation is .. CaXmel-Clay. Historical. Society, Inc.
The name shall include the word "Corporation" or "Incorporated", or one of the abbreviations thereof.)
ARTICLE II
Purposes
The purposes for which the Corporation is formed are: The purposes of this society
are to make an organised effortl
a. To preserve local, county, state and national landmarks;
b, To identify historical sites;
a,, To gather and chart materials relating the past;
d. To kindle pride in the wealth of historic lore; real and personal
e. To purchase, acquire and preserve property, both
and to sell and d.isposo of property both real and personal;
f. To operate a museum and to do all things necessary pertaining
thereto;
g. To acquire homes with a his-orical background and to operate
the same;
h. To do all other acts to accomplish the above aims.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
rs
I
Prescribed by Larry A. Conrad,
Secretary of State (April 1976)
ARTICLE III
Period of Existence
The period during which the Corporation shall continue is . . PeTpetua1. .. . . . . . . . ... .
will either be "Perpetual", or, if to be limited, some definite period of time.)
ARTICLE IV
Resident Agent and Principal Office
Section 1. Resident Agent. The name and address of the Resident Agent in charge of the Corporation's
principal office is . Ralph .$.. 7,i=erMajn.. .. .......
Name)
g4pt Street, Indianapolis . _ , , , 1NDIANA 46240
30Q, .gpV4
Number and Street or Building) city) State) Zip Code)
Section 2. Principal Office. The post office address of the principal office of the Corporation is .. .
30p3 East 3Gt4 Street Indianapolis .... , 1NDIANA .
r
46240
Number and Street or Building) city) State) Zip Code)
ARTICLE V
Membership
A minimum of three (3) persons shall have signed the membership list. Directors or Trustees or Incorporators
may be included in the Membership.)
Section 1. Classes. (If any)
Annual membership
Sustaining membership
Life membership
Student membership
Honorary membership
Section 2. Rights, Preferences, Limitations, and Restrictions of Classes.
All classes shall have equal rights
Section 3. Voting Rights of Classes.
Each membership shall be entitled to one vote
PLEASE NOTE: The Corporation shall confer upon every member a certificate signed by the President (or
vlro.Prncident ) and Secretary (or Assistant Secretary), stating that he is a member of the Corporation.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
i
Corporate Form No. 364.1 Page 'Phree
Prescribed by Larry A. Conrad,
I Secretary of State (April 1976)
ARTICLE VI
Directors
Section 1. Number of Directors. The initial Board of Directors is composed of thirteen, (13)
0 members. If the exact number of Directors is not stated, the minimum number shall be ?our,
and the maximum number shall be ............. Provided, however, that the exact number of
directors shall be prescribed from time to time in the By -Laws of the Corporation: AND PROVIDED
FURTHER THAT UNDER NO CIRCUMSTANCES SHALL THE MINIMUM NUMBER BE LESS THAN
THREE (3).
Section 2. Names and Post Office Addresses of the Directors. The name and post office addresses of
the initial Board of Directors are:
Name Number and Street or Building city State Zip Code
Ineva Chapman Carmel, IN 46032
Jack Edwards Indianapolis, IN 46280
Esta rarenbach Carmel, IN 46032
Raymond Hinshaw Indianapolis, IN 46220
John Holmes armel, IN 40032
Sharon Holmes Carmel, IN 46032
Phyllis Morrow , Carmel, IN 4:6032
Suzanne Norman Carmel, IN 46032
Arthur Pursel Carmel, IN 46032
Carol Skinner , Carmel, IN 46032
VftO Dottie Smith Carmel, IN 46032
Marjorie Stubbs Indianapolis, IN 46280
Virginia Thompson INr f— r_
i
fC,,
ARTICLE VII
Incorporator(s)
Section 1. Names and Post Office Addresses, The names and post office address(es) 'of the
incorporator(s) of the Corporation is (are) as follows:
Name Number and Street or Building City State Zip Code
Ralph H. Zimmerman, 3003 East 96tb St., Indianapolis, Ind. 46240
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Corporate Fonn No. 364.1 Page four
Prescribed by Larry A. Conrad,
Secretary of State (April 1976)
ARTICLE VIII
Statement of Property (If any)
A statement of the property and an estimate of the value thereof, to be taken over by this corporation
0 at or upon its incorporation are as follows:
Bank deposits as of February 13, 1977 Union State Bank $690.62
ARTICLE IX
Provisions for Regulation and Conduct
Of the Affairs of Corporation
Can be the `By Laws")
Other provisions, consistent with the laws of this state, for the regulation and conduct of the affairs of .
this corporation, and creating, defining, limiting or regulating the powers of this corporation, of the
directors or of the members or any class or classes of members are as follows:
All business of the corporation shall be conducted in accordancewiththeConstitution (By —Laws) of said corporation as passed and
amended by the membership of said corporation.
0
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MA
N
Corporate Form No. 364.1 Page Five
Prescribed by Larry A. Conrad,
Secretary of State (April,1976)
The undersigned, being one or more persons, do hereby adopt these Articles of Incorporation,
representing beforehand to the Secretary of State of the State of Indiana and all persons whom it may
concern that a membership list or lists of the above named corporation for which a Certificate of
Incorporation is hereby applied for, have heretofore been opened in accordance with the law and that at
least three (3) persons have signed such membership list.
IN WITNESS WHEREOF, I (we) the undersigned do hereby execute these Articles of Incorporation and
A
certify the truth of the facts herein stated, this . . day of . . . . . . . . .
Written Signature)
Printed Signature)
State of Indiana
County of Marion. . . . .
itten Signature)
Ralph H. mmerman
Printed Signature)
Written Signature)
Printed Signature)
NOTARY ACKNOWLEDGEMENT
required)
SS:
Before me, . ,I.. , Eilackig , , , , , , ; , a Notary Public in and for said county and
State, personally appeared the above incorporator(s) and (severally) acknowledged the execution of the
foregoing Articles of Incorporation.
Notary Seal
Required
Written Sig/.nature)
Janice. I,.. Elac%ie, , Notary Public
Printed Signature)
978
My commission expires: .
b. . . . , . .
WITNESS my hand and Notarial
Seal this ...... day of . . . . . . .
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d
CONSTITUTION
Article I - Name of Organization
Section 1. The name of this organization shall be the Carmel -Clay
Historical Society.
Article II - Purpose of Organization
Section 1. The purpose of this society is to make an organized efforts
a. To preserve our local, county, state, and national landmarks.
b. To identify its historic sites.
as To gather and chart materials relating to its past.
d. To kindle pride in the wealth of its historic lore.
e. To purchase, acquire and preserve property, both
real and personal, and to sell and dispose of property,
both real and personal.
f. To operate a museum and to do all things necessary
pertaining thereto.
g. To acquire homes with a historical background and to
operate the same.
h. To do all other acts to accomplish the above aims.
0 Article III - Membership and Dues.
Section 1. The membership of this organization shall be open
to anyone interested in its purposes.
Section 2. Anyone joining this organization prior to January 1, 1976
shall be counted a charter member.
Section 3. Types of membership and dues are as follows
a. Annual membership - $@eft one (1) year.
b. Sustaining membership - $10.00,
e. Life membership - $100.00.°.
d. Student membership - $1,00 - student membership may be
granted to any student who is enrolled in full time schoolwork.
e. Honorary membership may be granted by the membership, at its
annual meeting, to any persons who have made outstanding
contributions to the purposes of this organization. Honorary
members shall pay no dues.
Section 4. Any member whose payment of dues are delinquent more than
60 days shall be notified by the Secretary by a letter of ordinary mail
addressed to their last and usual place of residence and should such
delinquency continue 30 days after the mailing of such letter, the name
of said member shall be dropped from the rolls.
On
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
Article IV - Organization
qw Section 1. The officers of this society shall be a President, Vice -
President, Secretary and Treasurer i each of whoa shall hold office
for a period of not more than two `2) years from their election and a board
of nine (9) directors who shall hold office for a period of three (3) years
from their election, except at the first election only the three -directors
receiving the highest amber of rotes shall serve for 3 years, the
three receiving the next highest amber of rotes shall serve for 2 years
and the remaining three shall serve for one year. No President or Vice -
President ahall hold the same office for two successive full terms, and
no member of the Board of Directors shall hold office for more than two
successive full terms,
Section 2. The President shall appoint a nominating committee of three
3) persons at least 30 days prior to the annual meeting which shall be
held in the month of October of each year, said nominating committee to
Meant its names of candidates to be voted on at the annual meeting and
election. Voting shall be done on paper ballots by the membership of
this organization and the candidate with the highest number of votes shoal
be declared elected. Additional nominations for any office may be made
from the floor at the annual meeting prior to such elections
Section 3. There shall be a maximum of six (6) meetings each year, one
in each quarter of the year, the annual meeting being the meeting designated
as held in the 4th quarter. The exact date and place of the meeting should
be designated by the officer or officers calling the same. Regular meetings
Itao shall be so called by the President or Vice-president and special meetings may
be called as needed by the President, Vice-president or a majority of the
Board of Dirsotors and notice thereof shall be given In the newspaper
printed in Hamilton County having the largest circulation therein.
Section 4. The Vice -President shall act as Program Chairman. Other committees
and chairmen thereof shall be appointed by the President as needed, such
as Publicity, Membership and Research,
Article V. - Amendments
Section 1, Amendments to this constitution may be made by a two-thirds vote
of the members at any regular meeting but notice of such proposed amendment
shall be given.at the previous regular aseting.
Article VI,
Section 1. The terms of the first officers elected shall take effect immedi-
ately and continue for their stated period as from January 19 19W The
beginning of the_ term of all officers elected thereafter shall begin January
let of the ensuing year except as to officers elected to fill an unexpired
term thereof.
J
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1. The President, or in his absence the Vice -President,
shall preside at all meetings of the Society. He shall also presideNewatMeetingsoftheBoardofDirectors, but shall not be entitled to
vote in meetings of the Board. He shall also have the right to meet
with other Committees of the Society as an ex officto Member.
2. The Secretary shall keep Minutes of all meetings of
the Society and shall attend and keep minutes of the meetings of the
Board of Directors but shall not be entitled to vote at meetings of
the Board. The Secretary shall keep the past records of the Society
as well as a list of items belonging to the Society and all additions
thereto.
3. The President may appoint a Corresponding Secretary
who shall be responsible for providing notice to the membership as
required, for the editing of a newsletter and such other duties as
may be determined by the President and/or the Board of Directors.
4. The Treasurer shall have charge of the financial records
of the Society and shall receive the income and pay the proper expenses
thereof. The Treasurer shall have discretion an to the propriety of
all expenses involving amounts lees than $100.00. For expenses of
100.00 or more the Treasurer shall first obtain the consent of a
majority of the Board of Directors prior to payment thereof. The
Treasurer shall at all times keep an up-to-date list of current Members.
5. Meetings of the Board of Directors shall be called by the
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
Internal Revenue Service
District Director
Department of the Treasury
Date` JUL 2 Z 1986
Carmel -Clay Historical Society, Inc.
Carmel, IN 46032
Dear Sir or Madam:
Employer Idenllncatlon Number.
31-&9084
er.
28
Case umb 310001531
Person
to Contact: Cindy
Perry Contact
Telephone Number. 513-
684-3578 Caveat
Applies: No
Based
on the information you recently submitted, we have classified your organization as
one that is not a private foundation within the meaning of section 509(a) of the Internal
Revenue Code because you are an organization described in section 509(a)(1) and 170(
b)(1)(A)(vi). Your
exempt status under section 501(c)(3) of the Code is still in effect. This
classification is based on the assumption that your operations will continue as you
have stated. If your sources of support, or your purposes, character, or method of operation
change, please let us know so we can consider the effect of the change on your exempt
status and foundation status: This
supersedes our letter dated May 1, 1979. If
the above heading indicates that a caveat applies, the caveat below is an integral part
of the letter. Because
this letter could help resolve any questions about your foundation status, you
should keep it in your permanent records. If
you have any questions, please contact the person whose name and telephone number are
shown above. Sincerely
yours, l3
Ad.O District
Director cc:
Mr. Ralph H. Zimmerman 6525
E. 82nd Street, #102 Indianapolis,
IN 46250 P.
O. Box 250ri. Cincinnati. OH 45201 1 error snvnrnn% 192o.r a -sat
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
fA1R Depazttnent ve
the Treasury6H, 1 1.7 lntm•na( Revenue real e
M
015262
CINCINNATI OH 45999-0038
CARMEL-CLAY HISTORIAL SOCIETY INC
211 1ST ST SW
CARMEL IN 46032
Employer ID number: 31-0908428
Form 990 required: Yes
Dear Taxpayer:
D
In reply refer to: 0248188044
Aug. 31, 2021 LTR 4168C 0
31-0908428 000000 00
00010064
BODC: TE
We're responding to your request dated Aug. 20, 2021, about your
tax-exempt status.
We issued you a determination letter in July 1986, recognizing
you as tax-exempt under Internal Revenue Code (IRC) Section 501(c)
3).
We also show you're not a private foundation as defined under IRC
Section 509(a) because you're described in IRC Sections 509(a)(1) and
170(b)(1)(A)(vi).
Donors can deduct contributions they make to you as provided in IRC
Section 170. You're also qualified to receive tax deductible bequests,
legacies, devises, transfers, or gifts under IRC Sections 2055, 2106,
and 2522.
In the heading of this letter' we indicated whether you must file an
annual information return. If you're required to file a return, You
must file one of the following by the 15th day of the 5th month after
the end of your annual accounting period:
Form 990, Return of Organization Exempt From Income Tax
Form 990EZ, Short Form Return of Organization Exempt From Income
Tax
Form 990-N, Electronic Notice Ce-Postcard) for Tax -Exempt
Organizations Not Required to File Form 990 or Form 990-EZ
Form 990-PF, Return of Private Foundation or Section 4947(a)(1)
Trust Treated as Private Foundation
According to IRC Section 6033(i), if you don't file a required annual
information return or notice for 3 consecutive years, we'll revoke
your tax-exempt status on the due date of the 3rd required return or
notice.
You can get IRS forms or publications you need from our website at
www.irS.gov/forms-pubs or by calling 800-TAX-FORM (800-829-3676).
If you have questions, call 877-829-5500 between 8 a.m. and 5 p.m.,
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
STATE OF INDIANA
SS:
COUNTY OF HAMILTON
of
m}
AFFIDAVIT
an authorized representative
being first duly sworn upon
is Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the previous year totaled $ 41 % 7Q
Signature
PrintedName
Subscribed and sworn to before me, the undersigned Notary Public, this VI:L
day of
Nny & wt k tor 2021. SEAL]
BROCK
WINDSOR NOTARY
PUBLIC SEAL
STATE
OF INOIANA COMMISSION
NP0720174 MY
COMMISSION EXPIRES 05/07/2027 io
z i- Signature -
Notary Public Printed
Name soh W- \'3 i jCAZAq j' Resident
of H a M ; I 01--, County, Indiana My
Commission Expires: 0 510 -1 / 94 a-1
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
Carmel Clay Historical Society November 2021
Cash
Land and Buildings
Other assets
Building Fund
Pledge Receivable for Building Fund
Total Assets
Total Liabilities
Net Assets or fund balances
Per990
60,082.84
1,020.00
941.00
321, 559.78
15,000.00
398,603.62
5,000.00
393,603.62
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
2021 Carmel Clay Historical Society
REVENUES
Grants 12,450.00
Donations 25,131.94
Events 3,895.00
Merchandise 1,423.60
Membership 8,585.00
City Contract 24,470.00
Interest 155.10
School Tours 2,667.00
Brick Project 5,192.00
Sponsorships 3,100.00
Refunds 0.00
Paypal/Square Fees 299.31
Total Income $86,770.33
EXPENSES
Payroll Tax 8,611.24
Utilities 5,532.86
Insurance 3,013.00
Salary 36,657.00
Events 1,959.00
Depot Maintenance 438.00
Membership Support 1,190.00
Dues 609.00
Office Expenses 4,152.00
IT Support 3,736.00
Marketing/Advertisin< 745.00
Equipment 0.00
Fees 4.939.00
Grant Covered Artwo 3,000.00
Bricks 3,887.00
Sales Tax 1,222.00
Income $86,770.33
Expenses $79,691.10
Net Income $7,079.23
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
Short Form OMB No. 1545-0047
Fern 990-EZ Return of Organization Exempt From Income Tax 2020
Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except private foundations) _
Do not enter social security numbers on this form as it maybe made public, OpetL YO P.UBhc
Department of the Treasury Insp@CYIOt1 ^ Memel Revenue Service Go to www.irs gov/Form990EZ for instructions and the latest information.
A For the 2020 calendar year, or tax year beginning , 2020, and ending ; 20
B ch.; dappli-ble: C Nameororgani:ation
D Employer identification number11AddresschangeCARMEL-CLAY HISTORICAL SOCIETY INC 31-0908429ElNamechangeNumberandsteel (or P.O. box if mail is not delivered to street address) Roomrsuile E Telephone numberElInitialreturn
Final retum/Iemtinated 211 1ST SIT SW
317 626-4098
Amended relum Ciryw0-Hate or province, country, and ZIP orroreign postal code F Group Exemption
Application pending CARME,L IN 46032-2003 Number
G Accounting Method: Cash Accrual Other (specify) H Check ® if the organization is notIWebsite: CARMELCLAYHISTORY.ORG required to attach Schedule BJTax-exempt status (check only one) - 501(c)(3) 501(c)( ) (insert no.) 0 4947(a)1) or 527 (Forth 990, 990-EZ, or 990-PF).
K Form of organization: ®Corporation Trust Association Other
L Add lines 5b, 6c, and 7b to line 9 to determine gross receipts. If gross receipts are $200,000 or more, or if total assets
Part II column (B)) are $500,000 or more file Form 990 instead of Form 990-EZ $
89,261FIart ! I Revenue, Expenses, and Changes fn Net Assets or Fund BalgiIces (see the instructions for Part 1)
Chpink if tha rlmani7afinn neud Snhc,i111e n a.............a ._ __.. ___ _ YE71.-
1 Contributions, gifts, grants, and similar amounts received ....... a;
5a
2 Program service revenue including government fees and contracts
1 42,521
a, . , , , , 3 Membership dues and assessments ................
2 36,919
4,;, ,
Investment income ....................... '
5a
348373
Gross amount from sale of assets other than inventory ... ..
4 579
b Less: cost or other basis and sales expenses .......
c Gain or (loss) from sale of assets other than inventory (subtract (life 5b from Gqe 5a)........ 5c
6 Gaming and fundraising events: ^•ss c " s
a Gross income from gaming (attach Schedule G If gNa(er than-
15,000) .. .................. -" . . .... Its
db Gross income from fundraising events (not includlrig,, $ 1 of contributions
IY from fundraising events reported on line 1) (attach St t u G„ifL
sum of such gross income and contributions exceeds $i5000).......... gb
c Less: direct expenses from gaming and- ;, dP ising events ......... I . go
d Net income or (loss) from gaming and fur .4 events (add lines 6a and 6b and subtract
line 6c) ............ ..........
gd
7a Gross sales of inventory, less retumsjaliaoxanc€s .............. 7e 879 k•
b Less: cost of goods sold ... , n ...... _c.. . . . . . . . . . . . .. 71,
rx^_
c Gross profit or (loss) from sales of mvenlary (subtract line 7b from line 7a) ............... 7c
8 Other revenue (describe in Ie'd O . ............. .
9
874
g
9Totalrevenue. Add lines 2, `4', 5 1,6d, 7c, and 8 .............
I .............
10 Grants and s)mBa Dun ':'. (list , ^Schedule 0).............................
11 Benefits pa' r f l b.............. ........
I ............
10
89 261
11
w 12 Salaries, other - ense band employee benefits ............................ 12 46 195W 13 Proles ' Ab_ es an Sigler payments to independent contractors ..................... . 13
14 7,723
Iu
14 Or cy, rent, ul i.kiss 'd maintenance ................................
15 Prin 'jg, publication all ostage, and shipping ................................
16
15
76 44,029
Othe '. arises (des be in Schedule 0)................
17 Total e5`( a Ott fines 10 throw h 16................................ A .
18 Excess or (d'e'"t for the year (subtract line 17 from line 9)
17
18
97,946
m 19 Net assets or fund balances at beginning of year (from line 27, column (A)) (must agree with
8,685)
N
a end -of -year figure reported on prior year's return) ..............................
z=
19
Z20 Other changes in net assets or fund balances (explain in Schedule O) ....................
287 660
20
21 Net assets or fund balances at end of year. Combine lines 18 through 20 .. 21 278 975
EEA - .....____.._...._..._ _,,.,,,,...,, ntoIUUHvrra• Form 990-EZ (2020)
r
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2021 Carmel Clay Historical Society Board of Directors
CCHS Executive Committee
President Dan McFeely is a writer, communications consultant and business owner who worked as an
Indiana journalist for 27 years, including 15 at The Indianapolis Star. He is a longtime supporter of historic
preservation.
Vice President Nick Davis is a practicing architect and serves as an advisory member of the Carmel
Historic Preservation Commission.
Treasurer Deb Teets is a lifelong resident of Central Indiana. She was a 36-year career with IBM. Past
volunteer activities include 8 years as the treasurer of the Zionsville Band and Orchestra Patrons, Girl
Scout leader, and various church related volunteer positions. For the past 6 years she has served with
Meals on Wheels.
Recording Secretary Christine Owens is the retired Reference Services Manager at Carmel Clay Public
Library and is interested in local history and historic preservation.
CCHS Board Members
Vivian Lawhead is a lifelong Carmel resident, retired an elementary teacher, media specialist and tech
coordinator.and owner of commercial properties in town. Vivian is on the board of the Carmel Clay Public
Library Foundation, Booth Tarkington Civic Theatre, and am the past president and current treasurer of
the Carmel Arts Council.
Meg Osborne is event planner by trade, with her own business MEG & Associates, Meg has been active
in the community through her work with various events, groups and the City of Carmel, including the
Carmel Arts Council. Meg is a founder of Kids TRI for KidsTriathlon Series.
Julie Kingston is a retired architect. She volunteers for the Conner Prairie Alliance, CUMC Food Pantry,
Interfaith Hospitality Network, and Woodland Christmas Club.
Brad Sexauerworked in healthcare management for 40 years. His past volunteer experience includes
local United Way Board President and Campaign Chair, 30 years in Rotary and past president, board
member of a Chamber of Commerce, local cancer association, and an organization that provides services
to the developmentally disabled, and a three-year term on the Board of Visitors at DePauw. He currently
serves on the Advisory Board of the MHA program at Xavier University in Cincinnati and is the Chapter
Advisor to the Sigma Chi fraternity at DePauw.
Fred Swift is a past president of CCHS. He is a columnist for Noblesville Daily Times and the former
administrative assistant for Hamilton County Board of Commissioners. He is also a Carmel Clay
Republican Club board member.
Larry Lawhead is lifelong resident of Carmel and CHS graduate. Larry serves on the board of directors
for the Carmel Symphony Orchestra, Indianapolis Brass Choir, and the Center for the Performing Arts.
His passion is music, and he plays in the Carmel Symphony Orchestra as well as several other musical
groups around Indianapolis. Larry received his J.D., cum laude, from the Indiana University Robert H.
McKinney School of Law in 1981. Prior to his admission to the bar, he was a CPA with the accounting
firm Price Waterhouse & Co.
Jennifer Hershberger is a retired high school teacher. She volunteers as a photographer for the Carmel
Farmers' Market and serves on the Board of Midwestern Roots as well as the Friends of the Indiana
Archives Board. She is a past president of CCHS.
Sharon Kibbe, past president, is an ex-officio member of the CCHS Board and longtime Carmel resident.
She is currently employed with the City of Carmel as executive office manager in the Mayor's Office and
serve as the secretary for the Mayor's Advisory Commission on Human Relations, Carmel Cable &
Telecommunications Commission, and Carmel Christkindlmarkt. She is a member of Carmel United
Methodist Church.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
Carmel Clay Historical Society
Year End Report
City of Carmel 2021 Arts Grant
The Carmel Clay Historical Society's 2021 City of Carmel Arts Grant was a realistic watercolor
painting depicting Daniel Warren's rail pen. We commissioned Brad Fields to design and create
this painting to explain the early history of Bethlehem/Carmel since we had no photos to do so.
With Andy Wright's historical information and a mental image of a rail pen that was described in
Zina Warren's historical diary, Brad Fields captured exactly what we had envisioned. This work
has been displayed in the Red Tail Conservancy's Open Spaces show at Minnetrista in Muncie
where 656 persons enjoyed this piece. We anticipate displaying "Daniel Warren's Rail Pen" in
the Carmel Clay History Museum for many years to come, thanks to the generous funding from
the 2021 City of Carmel Arts Grant.
Timeline:
November 2020 Application for grant
January 2021 Grant awarded for $3000
February 2, 2021 50% deposit of $1500 for supplies to Brad Fields
July 26, 2021 Inspection for final changes
September 9, 2021 Completed work and final payment of $1500
Respectfully submitted,
Ak 4
Deborah Gangstad
Executive Director
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