HomeMy WebLinkAboutResolution_BPW_01-19-22-11_Redacted_Arts Grant_23140.00_Carmel Klavier, IncRESOLUTION NO. BPW 01-19-22-11
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Arts Grant attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge ArtsGrantCarmelKlavier Inc.docx1/7/20221:00PM
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1/19/2022
1/19/2022
1/19/2022
January19th
1/19/2022
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Carmel (the "City") and Carmel Klavier, Inc (the
Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
That on behalf of Grantee, a not -for -profit corporation, I,
Haruka Ostojic
an authorized representative of Grantee, have applied for a City of Carmel
Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit "A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ 23,140.00 to the Grantee for the eligible costs
of the project (the "Project") or services as described in Exhibits "A" and `B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start-up organizations that have been in existence for three (3) years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not -for -profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B);
3. Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT C);
4. A not -for -profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant ("CPA") who
2
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is neither an employee of Grantee nor a member of the Grantee's Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awardsinexcessofsixtythousanddollars ($60,000).
8• Year-end review. Grantee agrees to provide the City of Carmel a year-end report
Year End Report") for each year, describing how the grant was used and the impactofthedollarsreceived.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, uponrequest, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees torepayallmoniespaidtoitunderthisGrant, should a legal determination of itsineligibilitybemadebyanyCourtofcompetentjurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by theCitythatmisappropriationoffundshaveoccurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject tociviland/or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
Participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating intheE-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance withandgovernedbythelawsoftheStateofIndiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, theywaivetheirrighttoajurytrial, agree to file any such lawsuit in an appropriate courtinHamiltonCounty, Indiana only, and agree that such court is the appropriate venueforandhasjurisdictionoversame.
3
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
Carmel Klavier, Inc
By:(Signature)
Printed Name of Officer: Haruka Ostojic Title: Executive Director
Date: November 27, 2021
CITY OF CARMEL ("Grantor")
IC
t /
James Brainard, Mayor
Date: 12/29/2021
ATTEST:
IItrJ (k,
Date: 12/29/2021
If you have any question concerning the City of Camel's 2022 Arts Grant Program, grant writing, guidelines or application materials, contact:
Sharon Kibbe, City of Cannel, One Civic Square, Cannel. IN 46032, Phone: 317-571-2483, skibbecr carmel in sov.
M
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Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of
Address:
Carmel Klavier, Inc.
r.u, box 322 Carmel, IN 46082
Telephone: 812-360-1014 Fax: n/a
Contact Person: Haruka Ostcjic
APPLICATION AMOUNT: 17,800*
Please note that we are expecting additional $2,000 this month to be
added to our revenue for this year.
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
One of our largest expenses to run our competition is hiring our panel of judges andcoveringtheirexpenses. On top of their judging hours, we pay for their travel,
accommodation, and partial meals. We carefully select high -caliber adjudicators fromaroundtheworldtoattractthemosttalentedyoungpianists. The price is high but it is acrucialandnecessarycomponentforoursuccessfulevent. We will be using the granttowardstheirexpenses. Any amount left will be applied as scholarships for participants whoareinneedofmonetaryassistancetocompeteinourcompetition.
Additional pages may be added to Exhibit "A")
By: Watw6¢w. i iT 7 c
Printed Name of Officer: Haruka Ostojic
Title: Executive Director
Date: November 47, 2021
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EXHIBIT
b n
9
Carmel Klavier Budget for 2022 CAR eEL
K4*V .as
NPR
mp'.¢iIT10N
F PNYou NG gftT16Ts
2022 Proposal 2022 Proposal
RevenueAdvertising Income
In -Person Virtual
Donations and Sponsorships
00
25,000
Event Sales
2,500
18.000
Investment Revenue 1,500
0
1,500TeachingRevenue1,400 500RegistrationFees
Sales of Product
48,000 38.000
Ticket Sales
3,000
Other income 600
1,000
0
0
s
Totalsqgv
Other Revenue g
EXPENSES PROGRAM SUPPORT:
Accompanist Fee
Advertising & Marketing
Award/Prize Expense
Judges' Compensation
Facilities Expense
Legal and Professional Fees
PayPal Fees
Percent of Sales Expense
Teaching Fees
Trophy/Award Certificate
Ticket Sales Charge
Program Design and Print
Video and Photographer fees
Fundraiser and Events
Rental/Moving/Tuning
Envelopes
Scholarship
Virtual App
HOSPITALITY:
Judges' Travel and Lounge
Meals and Entertainment
Sponsor Banners
ADMINISTRATIVE:
Bank Charges
Insurance
11500) 0
11000) 1,000) 17,
000) 19,000) 7,
500) 12,000) 20,
000) 15,
000) 13,500) 1,
400) 1,400) 100)
0 1,
050) 500) 2,
500) 450)
0 450)
0 800)
0 0
0 2,
000) 0 200)
0 0
0 0
37000) Tdt:
1; { 70,950) 50,400) 6,
000) 2,
500) Totals ,{$
8,500} 0 5275)
2COj
275)
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Mailing/shipping expnse ($300) ($300)
Gen.Admin. Expense ($500) ($150)
Website Design and Mantainance ($1,500) ($1,500)
Printing Expense
To4lA 27T5 2'2 5)'
Total EXpenses
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XhlGIL
State of Indiana
Office of the Secretary of state
CERTMCATE OF AMENDMENT
Of
DEBUT,CARMEL t
I.C•u• : •r Statetha
n
w N u• it <I • ,• : ,.. . , •
I-• :. •->
i
I, :r: ,q, .! , N •,I . of
The name following said transaction will be:
CAP-MEL KLAVIER INC.
NOW, ITIEREFORE, with this document I certify that said transaction will become effective TuesdayNovember24, 2015.
In W#hess Whereof I have caused to be affixed my
s and the seW Of the State of Indiaim, at the City
i ar.w, Novem ber 1
CONNIE LAWSON,
SECRETARY OF SPATE
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y, TTl C Department of tho T,ensury
rT IRS internal Recene Srnke
EXHIBIT b
ATLANTA GA 39901-0001
CARMEL KLAVIER INC
LIZ SEIDEL
PO BOX 322
CARMEL IN 46082-0322
i9A85
Employer ID Number: 42-1626316
Form 990 required: YES
Dear Taxpayer:
In reply refer to: 0752857837
Mar. 19, 2018 LTR 4168C 0
42-1626316 000000 00
00013659
BODC: TE
This is in responseto your request dated Mar. 08, 2018, regarding your
tax-exempt status. We
issued you a determination letter in June 2015, recognizing you
as tax-exempt under Internal Revenue Code (IRC) Section 501(c) 3).
Our
records also indicate you're not a private foundation as defined under
IRC Section 509(a) because you're described in IRC Sections 509(
a)(1) and 170(b)(1)(A)(vi). Donors
can deduct contributions they make to you as provided in IRC Section
170. You're also qualified to receive tax deductible bequests, legacies,
devises, transfers, or gifts under IRC Sections 2055, 2106, and
2522. In
the heading of this letter, we indicated whether you must file an annual
information return. If a return is required, you must file Form 990,
990-EZ, 990-N, or 990-PF by the 15th day of the fifth month after the
end of your annual accounting period. IRC Section 6033(9) provides that,
if you don't file a required annual information return or notice for
three consecutive years, your exempt status will be automatically revoked
on the filing due date of the third required return or notice. For
tax forms, instructions, and publications, visit www.irs.gov or call
1-800-TAX-FORM (1-800-829-3676). If
you have questions, call 1-877-829-5500 between 8 a.m. and 5 p.m., local
time, Monday through Friday (Alaska and Hawaii follow Pacific Time).
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
CARMEL KLAVIER INC
LIZ SEIDEL
PO BOX 322
CARMEL IN 46082-0322
0752857837
Mar. 14, 2018 LTR 4168C 0
42-1626316 000000 00
00013860
Sincerely yours,
j
Teri M. Johnson
Operations Manager, AM Ops. 3
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STATE OF INDIANA )
SS:
COUNTY OF HAMILTON )
1 i itzrwlCst 0St0j iC
of Carme-1 lClavLr, Zn,c
AFFIDAVIT
an authorized representative
Grantee"), being first duly sworn upon
my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the previous year totaled $ 7,$00 N Ji ,5V\
argj i`c
Signature
Printed Name 1--foL "An- O s bj i c
I <<
Subscribed and sworn to before me, the undersigned Notary Public, this day of
Over" C-cr- .2mi
EAM anon
STAGGSublic - Seal
State of Indiana
mber NP0732821
xpires Apr 5, 2029
5 C,
SEAL]
q
Resident of !" r^' O Count Indiana
Printed Name
My Commission Expires:
11
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Carmel Klavier Inc EXHIBIT
Statement of Financial Position s L
As of October 31, 2021
TOTAL
Current Assets
Bank Accounts
First Merchants Bank 24,568.36
Merrill Lynch Investment Account 13,188.19
PayPal 31,961.99
Total Bank Acoounts 69,718.54
Total Current Assets 64,718.54
TOTAL ASSETS 69,718.54
LIABILITIES AND EQUITY
Liabilities
Total Liabilities
Equity
Opening Balance Equity 2.01
Retained Earnings 62,718.17
Net Revenue 6,998.36
Total Equity 69,718.54
TOTAL LIABILITIES AND EQUITY 69,718.54
1,,K Q..n:n 1C 1n01 11.n0 .nn (_ A7 nS. nn .,,.,
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Carmel Klavier Inc
Statement of Activity
January - October, 2021
TOTAL
nevenue --
Donations and Sponsorships
10,095.51
Investment Revenue
1,293.05
Registration Fees (including accompanist fees) 40,210.64
Total Revenue
51,599.20
GROSS PROFIT
51,599.20
Expenditures
award/prize expense 16,190.33
Bank Charges & Fees
262.00
judge compensation 8,520.00
Legal & Professional Services
17,384.19
mailing/shipping expenses 296.00
Office /general administrative expenses 44.14
Paypal fees
1,212.66
Teaching Fees 400.00
Total Expenditures
44,309.32
NET OPERATING REVENUE
7,289.88
Other Expenditures
Investment Loss
291.52
Total Other Expenditures
291.52
NET OTHER REVENUE
291.52
NET REVENUE
6,998.36
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
990-EZ
Short Form OMB N.. 1545-0047
Form Return of Organization Exempt From Income Tax
2020Undersection501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except private foundations)
Do not enter social security numbers on this form, as it may be made public. H-m'
Department of the Treasury -.
Infernal Revenue service Go to %vvvvv.irs.gov/Form99OEZ for instructions and the latest information. - gg tt qlh
A Forthe 2020 calendaryear, or tax year beginning and ending
applicable: C Name of organization D Employer identification number
Address change
Name change CARMEL KLAVIER INC 42-1626316
Initial return umber and street (or P.O. box If mail is not delivered to street address) E Telephone number
FinareturrY termP.
O. Box 322 -571-1902 linated 317Amendetlreturn
City or town, state or province, country, and ZIP or foreign postal code F Group Exemption Da licaton
otakm 46082 Number JO- G Accounting
Method: Cash X Accrual Other (specify) 0- H Check No, if the organization is I Website:
Ill. Carmelklavier.com notrequiredtoattachSchedule B J Tax-exempt
status (check only one) --1X1 501(c)(3) 501(c) ( )(insert no.) LJ 4947(a)(1) or 527 (Form 990, 990-EZ, or 990-PF). K Form of
organization: LXJ Corporation Trust Association Other L Add lines
5b, 6c, and 7b to line 9 to determine gross receipts. If gross receipts are $200,000 or more, or if total assets (Part II, column Bare $500,
000 or more, file Form 990 instead of Form 990-EZ ......... $ 2 8 3 41 . rt . , fi ncvanuc,
expenses, an Changes m et sets or a a ances (see the instructions for Part 1) Check If the
omanization used Schedlde 0 to regnnnd to nmf run.ctinn in thle Do,t I I v 1 v............. cc 1
Contributions,
gifts,
grants, and similar amounts received 2 Program service
revenue including government fees and contracts __._...__ ,. .................................................... 3 Membership dues
and assessments...._..._.__...._.._...........__.._....._._....__._...._.......__.............____....... 4 Investment income ... .............._..._... ._.._........ ...._........__........ ......_......
See .... Schedule .... 0.......... 5a Gross amount
from sale of assets other than inventory ....... .......... _..," 5a` b Less: cost
or other basis and sales expenses ,_,_" .......... .___......__....I 5b c Gain or (
loss) from sale of assets other than inventory (subtract line 5b from line 5a) _.............._ 6 Gaming and
fundraising events: a Gross income
from gaming (attach Schedule G if greater than 15,000) _--- ........ _........_._._..........._...... ..................__........ ._ 6a
b Gross income
from fundraising events (not including $ of contributions from fundraising events
reported on line 1) (attach Schedule G if the sum of such 1 28,012.
2 3 4
329.
5c
b gross
income
and
contributions exceeds $15,000) .......... 6b c Less: direct
expenses from gaming and fundraising events d Net income
or (loss) from gaming and fundraising events (add lines 6a and 6b and subtract line 6c) ..............".._._.._.... 7a Gross sales
of inventory, less returns and allowances 7a b Less: cost
of goods sold ........ .........................._..._............._....I 7b c Gross profit
or (loss) from sales of inventory (subtract line A from line 7a) ......... _._.........._...................__....._ 8 Other revenue (
describe in Schedule 0) 9 Total revenue.
Add lines 1,2,3,4,5c,6d,7c,and8... ............. _............................ ...._._.............._.._..... 6d s 7c
8",__...__...
9
28,
341.
v w 10
Grants
and
similar amounts paid (list in Schedule 0) . _ __................. ..................__..... ti Benefits paid
toorfor members ._..... _.... __......_._....._.__..._..........._........_........._...__...........................— 12 Salaries, other compensation,
and employee benefits ",_,_._._...__ 13 Professional fees and
other payments to independent contractors _... ....._. 14 Occupancy, rent, utilities,
and maintenance 15 Printing, publications, postage,
and shipping " 16 Other expenses (describe
in Schedule 0) ._ See Schedule _0......... 17 Total expenses. Add
lines 10 through 16 ...... ... 10 11 12 13
11,
576.
14
15 280. 16
466.
17 12,
322. rn
m19 a z
18
Excess
or (
deficit)
for the year (subtract line 17 from line 9) ".,..._............ _ Net assets or fund
balances at beginning of year (from line 27, column (A)) must agree with end -
of -year figure reported on prior year's return) ..._", 20 Other changes innetassetsorfundbalances(
explaininSchedule0).__"___..._.S..e..e...Schedule._0_._..._. 21 Net assets or
fund balances at end of year. Combine lines 18 through 20 ....... ..... 18 16,019. 7p
19 47,792 .
20
1,091. 21
62,720 . v, ,
aymvmn ncuuunCll nut "
VIL14C, SCC LIM Separate Instructions, Form 990-EZ (2020) 032171 01-08-21
1 09550423 136329 1249C
2020.
03031 CARMEL KLAVIER INC 1249C_1
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CAR?ME L
INTERNATIONAL
PIANO COMRETITION
POR YOVNO ARTISTS
Carmel Klavier
PO Box 322, Carmel, IN 46082 • Info@carmelklavier.com
CK Board of Directors 2021
Irina Gorin (President/Co-Founder)
, Carmel, IN 46033
gorinpianostudio@gmail.com
Haruka Ostojic (Executive Director)
, Indianapolis, IN 46250
harukaostojic@gmail.com
Malissa Tong (Assistant Director)
Muncie, IN 47303
malissa.tong@gmail.com
Liz Seidel (Co -Founder)
, Weatogue, CT 06089
lizseidel@att.net
Phoenix Park -Kim (Artistic Director)
Marion, IN 46953
Phoenix.Park-Kim@indwes.edu
Lia Zhou (Treasurer)
Carmel, IN 46074
zhouscarmel@gmail.com
Laurel Brown (Development)
Carmel, IN 46032
laurelsbrownkwagent@gmail.com
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
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