HomeMy WebLinkAboutResolution_BPW_01-19-22-13_Arts Grant_244750.00_Carmel Symphony OrchestraRESOLUTION NO. BPW 01-19-22-13
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Arts Grant attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
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1/19/2022
1/19/2022
1/19/2022
1/19/2022
January19th
i Atd.
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein refe ed to as "Agreement") entered into by and between the City
of Carmel (the "City") and Qrme.i S.tM41i1og4 DfGhe(the
Grantee"), is executed pursuant to the terms and conditions sd forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not -for -profit corporation, I, r0.. T i+eA 2r,
an authorized representative of Grantee, have applied for a City of armel
Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit "A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ 244,750.00 to the Grantee for the eligible costs
of the project (the "Project") or services as described in Exhibits "A" and `B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start-up organizations that have been in existence for three (3) years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not -for -profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
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5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
EXHIBIT B);
3. Certified copies of incorporation as a not -for -profit corporation under state law
EXHIBIT C);
4. A not -for -profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not -for -profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant ("CPA") who
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is neither an employee of Grantee nor a member of the Grantee's Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter -end for Grant awards
in excess of sixty thousand dollars ($60,000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
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14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
By: !I-
Printed Name of Officer: _
Date: I I /29/2I
nATTEST:
v '' et
Date: 12/29/2021
rChl -Sfr0. ("Grantee")
f 1 e' Title: Execyfiye Direc)-o—
CITY OF CARMEL ("Grantor")
By:
James Brainard, Mayor
Date: 12/29/2021
If you have any question concerning the City of Carmel's 2022 An, Grant Program, grant writing, guidelines or application materials, contact: Sharon Kibbe, City of Cannel, One Civic Square, Cannel, IN 46032, Phone: 317-571-2483, skibberdcamtel in eov.
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Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name oforeanization: Uarmel SumDHonu O(Gilf
MR
Contact
0
APPLICATION AMOUNT: $ 2-75, Q00
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
Additional pages may be added to Exhibit "A")
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CCARAMEL EXHIBIT A
SYMPHONY
ORCHESTRA
IANNA HYMES MTSTIC DIREQCR
City of Carmel Arts Grant Program Application
2022
Music is the mediator between the spiritual and the sensual life." - Ludwig van Beethoven
Orchestras feed the soul. Orchestras encourage creativity and bring people together to share
the experience of live music. Orchestras fuel local economies, attract new business
development, educate young people, evoke emotions, and unite individuals and cultures in
times of suffering and joy. The country is brimming with extraordinary musicians, live concerts,
and orchestras as unique as the communities they serve. The City of Carmel is extremely
fortunate to have a professional orchestra of its own, right in its own backyard. An orchestra
gives meaning to our lives, and in the ears, minds, and hearts of most people, that's valuable.
After more than four decades of bringing meaning and music to the lives of Carmel residents,
and as the only orchestra in Hamilton County, to the County as a whole), Carmel Symphony
Orchestra (CSO) will celebrate its 46th season in 2021-2022. The CSO respectfully requests
a grant from the City of Carmel in the amount of $275,000. Operating funds will be used to
support our 46th season as well as a range of programs designed to ignite a passion for music
across the spectrum. Current plans for the 2022-2023 (47th) season include:
Five Masterworks series concerts featuring nationally recognized guest artists, with a Meet
the Music presentation prior to each, including a popular film composer with visuals
Four Pops series concerts including the ever -popular Holiday Pops
Two Sounds Exciting! Concerts for Carmel -Clay fifth grade students, featuring Classical Kids
Live as a guest artist
A Family Fun! Concert where audience members sit on the stage with the musicians
A Side by Side concert done in partnership the Carmel High School Orchestra performances
around the community
A collaboration with Hamilton County Parks at Coxhall Gardens, much like the 2021
Classical Mystery Tour success
The CSO Young Artist Competition
Participation in various civic events Carmel Christkindlmarkt and CarmelFest
The YouthPASS and CollegePASS programs, which allows students to attend concerts for
5 and $10, respectively
Increased marketing and digital media to heighten awareness of the CSO using BPS
Marketing.
Audience development initiatives to retain old and attract new patrons
A Diversity Fellowship in conjunction with an area college
In addition, the CSO continues to implement initiatives to make classical music more
accessible, enhance the concert experience, retain and attract new audiences, and deepen our
relationship with donors. Ongoing tactics include:
Simplifying concert information on our new website and in marketing materials
Providing Symphony 101 information for new attendees
Holding post -concert receptions where patrons meet guest artists and musicians
Hosting open rehearsals for donors and other special events
Improving follow up with audiences after each concert
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Carmel Symphony Orchestra
Exhibit A
Page 2
A 2002 study by the John S. and James L. Knight Foundation indicates that 60% of adults
express at least some interest in classical music, and nearly one-third of adults regularly fit
classical music into their lives via radio or recordings, but fewer than 5% are regular patrons of
their local orchestras. Approximately one in four adults are potential orchestra ticket buyers,
but only half of those who express the highest levels of interest in attending classical music
concerts ever attend, even infrequently.
And then there's this: industry statistics show that 90% of new ticket buyers do not return,
making an audience development plan crucial to an orchestra's growth. We know that
attracting new ticket buyers is no small feat and the CSO continues to make a strategic effort
to both attract and retain new patrons in order to both grow and sustain our audience base.
CSO's leadership is committed to reach new audiences in unexpected ways, from
collaborating with community service, educational, and other arts organizations; to bringing our
music to the people in new and interesting locations across the city and county; to redefining
the concert experience using technology and other initiatives.
During the past season, the CSO was not able to perform or perform to a reduced capacity, the
many city and business sponsored events that we had scheduled. 2021-2022 marked the
CSO's 46th season of providing outstanding orchestral concerts to the citizens of Carmel and
surrounding communities. Our audience continues to include patrons from outside the
Indianapolis metro area and even the state, especially due to the live -streaming of our concerts
from spring 2021. Throughout its existence, the CSO has continually enhanced our
community's quality of life in a fiscally responsible manner through creative, artistically
excellent performances, and educational experiences for diverse audiences of all ages. In
addition, the CSO has become an important player for the Center for the Performing Arts and
in the economic development of Carmel.
While we continue to look for ways to increase our audience base and ticket sales revenue, the
CSO is also well -supported by individual donors, the business community through concert
sponsorships, gifts, matching contributions, and in -kind donations of services and office
space. Throughout the COVID-19 pandemic, we have used the time to completely redesign
our marketing resource development and fundraising efforts by hiring a new marketing team,
BPS Marketing.
Among other things, funding from the City of Carmel will help to underwrite our Masterworks
and Pops subscription series as well as educational concerts. While the 2022-2023 season is
still being finalized, it will feature five Masterworks concerts showcasing the CSO at the
Palladium (including a popular John Williams film concert); four Pops concerts; several
Symphony on the Go performances through which we bring the music to the people (including
potential concerts at Midtown Plaza); as well as separate educational initiatives including
Family Fun! During which audience members sit on the stage with the orchestra, two Sounds
Exciting performances for 5th grade students including Classical Kids Live from Chicago, and a
Side by Side concert with local high school orchestra students and featuring the winner of the
CSO's Young Artist Competition. City funding also sponsors the CSO's performance at
CarmelFest on the 4th of July, the brass quintet at the Carmel Holiday Tree Lighting during
Holiday at Carter Green and the Christkindlmarkt, and at various other civic and community
events.
Educational programming and outreach to youth is one of the CSO"s top priorities. Studies
show that creating, performing, and responding to music improves students' success in
school, work, and life. Whether preschooler or high school senior, playing in an orchestra
fosters discipline and teamwork, as well as individual skill and expression. The Carmel
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Carmel Symphony Orchestra
Exhibit A
Page 3
Symphony Orchestra continues to encourage a "family -friendly" atmosphere at concerts and
as a result, the CSO programs concerts that entertain and educate the broadest possible
audience, including audiences who do not traditionally attend orchestral concerts. The eclectic
programming, affordable ticket price, and YouthPASS and CollegePASS programs have
attracted family audiences from a broad range of ethnic and socioeconomic backgrounds.
Twenty percent of our annual audience members are students and youth, and between our
major educational initiatives more than 4,000 children and students under the age of eighteen
heard the CSO in concert this past season for $5 or less.
Sounds Exciting.! Is our signature educational concert designed especially for elementary
school students, who are at the age when they are deciding if they want to play a musical
instrument and participate in school band and orchestra. These concerts draw as many as
2,000 students, including every 5th grade student in the Carmel -Clay system as well as
students from Westfield -Washington, Heritage Christian, Hamilton Southeastern, and other
local schools, to the Palladium for performances that showcase a wide repertoire. A teacher
survey is conducted after each concert. Additionally, the CSO has developed an advisory
committee of music teachers from the Carmel -Clay Schools to help the orchestra plan future
programs and projects that will be a resource for teachers to use in supplementing state music
curriculum. We are very excited to try a new guest artist for these performances, Classical
Kids Live. Classical Kids Live provides not only the music of specific composers, but also
actors to give students a visual during the concert to help them learn about that composer's
life!
The CSO also nurtures the careers of young musicians through its annual Young Artist
Competition. With support from the Carmel Symphony Orchestra League and Meridian Music,
the CSO conducts a juried competition open to any instrumental music student who is a legal
resident of the State of Indiana. Typically this competition draws applications from more than
40 talented junior high and high school students. The winner receives a $1,000 prize and is
presented in concert as a soloist with the full orchestra at the Palladium during our Side -by -
Side performance.
As we look ahead to our 47th season in 2022-2023, the Carmel Symphony Orchestra remains
committed to this guiding principal - Music has the power to change lives. We deeply
appreciate the financial and moral support we have received from the City of Carmel over the
past many years, and look forward to a successful, ongoing partnership in the future.
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EXHIBIT C
STkrE OF'`,D[A A
OFFICE OF THE iE RET `r'.'i QG i T -ATE
Cyr_. r
CERTIFICATE OF INCORPORATION
CAMEL SYMPHONY ORCHESI83_,
LORRY A COSRAJ! S"eceet_m of Sate of the Stare yr IttLira, h,a_rvbti cert'-I% tha articles o-
Ur the a%Jove no7 b-7rotir y'p rpU rcition_ in the s Yn pre{rr . ry :`hr OiTice, prepared and
7t lile InL n. D'rra'Pr; ;A and acknovv edge i and t'e:''rr .7 b?. the same before .i VotaR,
P MQ hct e eert pr`'- rr[?,.,* r,y me a! tYtr oifi'e :ZC::Olrtpcttr(e :`t' the reed BreSC r: 1JL'd !rSlaW: thSI !hate ttt.
j f;.ct, { mr!eS f o'm ro Sit'; C^iI% ( %Zabu ertd3rsca n 2nT 9;',_'.` ,pJe %te a,t p.: ;-ate copies of SSIC(: ha %
e peen paid ai req%ired bs !aw' treat o` e Coot' nt ;u t: 4 r:tClei has `7een p,ed in th i3 tkze
Tema;wng Cop;i%eSI JF SCtCn.4rti„ i neir",g the endo-Nomer%o,!' n approt,'a`ana Rf'v? 1 :
r..71'ei7ee%r re C;i rr&.:1 ri t' We.'J rLr,,.:nc;7 ^'70'atprf ) r his l:`l'e ! repres_ td-!t'ei .a'.`aS ea n, the bJt-
c,r, Profiif Corpo a:zpa 4_i 3r'1971. Gqf
THEREFORE. I here7l' asze Co si;_h C?rp3 lcJ°t .'n , ! _r ,.a.0 _ 'Nor00''lw: ., an' '0tt r(%t3r r..
h r%ia: '%S ;;?rDn. a`e e,fC5t1 %tCe hLIP he;ttn. In.
Witness 9'heregr; I have hereunto set my hand and affi.
red the seal of the State of Indiana, at the Citn' of Indianapolis
lOth,
this
day of December
76 A.
CQVR,4D.,Serretarn of State Dept:,
f ;
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EXHIBIT D
Internal Revenue Service
District Director
a45: pjgY 11 1979
Carmel Symphony Orchestra, Inc.
410 Second Avenue NE
Carmel, IN 46032
Gentlemen:
C1G'rc'::'".21?i Gi tie i.'1 U ry
Our Letter Dated:
iovember 17, 1977
Person to Contact:
Delores A, Duan:sah
contact Toaphone Number.
513-684-3573
CIN: F0: '791 0 8 0
This modifies our letter of the above date is which we stated that
you would '::e treated as an organization which is not a private, foundation
until the expiration of your advance ruling period,
g4sad_on the infarmationyou submittad, we have determina3 thaty5u
are not a private foundation within the meaning of aeotian 509(aI of the,
Internal Revenue "ode, bacausa you are, an ar9anization of the type
Yea'- s,c m F-Siatas Under seMoo 01 1I ice+ - SQ3Ca).,.(•a.,,.T_,.....Y P ..._. - w
rtnrla is still in affect.
r
Graators and contributors may rely on this datecmiaation until the,
Internal Rav3nue Service aublishes notice to tha a3ntrary. Nowavar, a
grantor or a contributor may not r31y an this datarminatior, if he or she, r.'as
in part responsible for, or was aware of, the act or failure to act that
resulted in your loss of section _5Da a}(7} * status, or acquired
knowledge that the Internal Revenue Service had given notice that you would
be removed from classification as a section 5n9(a)(I) * organization.
Because this letter could help resolve any questions about your (-ivate
foundation status, please keep it in your permanent records.
If you have any questions, please contact the person whose name and
telephone number are shown above.
170(b)(1)(A)(vi)
cc: Alan J. Dansker
2700 Indiana Tower
One Indiana Square
Indianapolis, IN 46204
p.0, 6,)X 25031 Cincinnati, Oho 45201
Sincerely yours,
D. L. James, Jr.
District Director
Lett& 1050 (DO) M
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
STATE OF INDIANA
SS:
COUNTY OF HAMILTON
AFFIDAVIT
an authorized representative
being first duly sworn upon
my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the previous year totaled $ 1 0 N ,
Signature /J l
Printed Name aaco, I 1 Y2 q er
Subscribed and sworn to before me, the undersigned Notary Public, this 3 day of
NcWewi Q r, 2021.
SEAL]
JULIE N ECKERT
Notary Public - Seal
Hamilton County - State of Indiana
Commission Number 651254
My Commission Expires Feb 23, 2022
Z L )ts (
0' .'& —
nature - Notary Public
Printed Name ...-W: e .
Resident of County, Indiana
My Commission Expires: ,a - a 3 jeo -A
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
Carmel Symphony Orchestra EXHIBIT E
Balance Sheet
As of October 31, 2021
TOTAL
Current Assets
Bank Accounts
1010 UFB Checking1170 89,347.15
1020 UFB Savings 1183 480,126.34
1025 UFB Strategic Savings 1196 14,915.13
1030 Lake City Bank 0.00
1040 NBI Money Market 0.00
1050 Bank Account -League 6,048.81
1060 Paypal Account 1,559.82
1065 Morgan Stanley CD 25,000.00
1070 Morgan Stanley Investments 58,847.92
Total Bank Accounts 675,845.17
Accounts Receivable
1200 Accounts Receivable 3,994.50
Total Axounts Receivable 3,994.50
Other Current Assets
1400 Prepaid Expenses 12,648.07
1900 AR 0.00
Total Other Current Assets 12 648 07
Total Current Assets 692,40.74
Other Assets
1080 CICF Endowment Fund 0.00
Total Other Assets 0.00
TOTALASSETS -- - 692,487.74
Accrual Basis Thursday, November 11, 2021 01:14 PM GMT-05:00 112
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
Carmel Symphony Orchestra
Balance Sheet
As of October 31, 2021
TOTAL
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 Accounts Payable 8,077.50
Total Accounts Payable 8,077.50
Credit Cards
2130 UFB Credit card 3,392.75
Total Credit Cards 3,392.75
Other Current Liabilities
2110 Withholding/FICA/Medicare 0.00
2700 Deferred Revenue 73,780.00
Total Other Current Liabilities 73,780.00
Total Current Liabilities 85,250.25
Long -Term Liabilities
2800 Paycheck Protection Program 0.00
Total Long Terrn Liame-s
Total Liabilities - - 85,250.25
Equity
3000 Opening Bat Equity 45,775.99
3010 Retained Earnings -permanently 0.00
3050 Retained Earnings 267,130.37
Net Income 294,331.13
Total Equity 607,237.49
TOTAL LIABILITIES AND EQUITY 692,487.74
Accrual Basis Thursday, November 11, 2021 01:14 PM GMT-05:00 212
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
EXHIBIT E
Carmel Symphony Orchestra
Profit and Loss
July 2020 -June 2021
Total
Income
4100 Concert Income
4110 Subscription 24,274.00
4120 Single 25,418.00
Total 4100 Concert Income 49,692.00
4200 Concert Sponsorship
4210 Concerts 56,250.00
4220 Musicians 1,300.00
Total 4200 Concert Sponsorship 57,550.00
4300 Donations
4360 General Donations 267,036.40
4390 Paycheck Protection Program 28,157.31
Total 4300 Donations 295,193.71
4400 Grant Income
4410 Government Grants 665,994.33
4420 Corp/Foundation Grant 5,681.76
Total 4400 Grant Income 671,666.09
4800 Interest Income
4810 Interest Income 1,099.17
Total 4800 Interest Income 1,099.17
4830 Dividends and Interest 3.18
4835 Unrealized Gains on Investments 624.44
49001n Kind Contributions 64,621.00
4950 Miscellaneous Income 196.45
Total Income 1,140,646.04
Gross Profit 1,140,646.04
Expenses
SW Payroll Expenses
5010 Salaries & Wages - Admin 48,413.66
5020 Salaries & Wages - Artist 75,017.75
5040 Contracted Musicians 159,920.94
5100 FICA/Medicare 9,516.55
Total 5000 Payroll Expenses 292,868.90
6000 Concert Expense
6010 Auditorium Rental 41,726.48
6040 Guest Artists Expenses 175.56
6050 Cartage 580.00
6060 Equipment Rental 45.00
6070 Music 4,987.57
6080 Transportation 1,681.50
6090 Other Concert Expenses 10,004.39
Total 6000 Concert Expense 59,200.50
6100 Rent 1,888.00
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
6120 Cleaning Expense 97.50
Total 6100 Rent 1,985.50
6200 Professional Fees
6210 Accounting 32,305.25
6220 Development 25,596.25
6230 Graphic Design 1,975.00
6240 Marketing/PR Consultant 27,537.99
6250 Other Professional Fees 16,941.26
6260 Legal Fees 2,076.00
Total 6200 Professional Fees 1D6,431.75
63DO Office Expenses
6310 Office Supplies 1,110.72
6320 Postage and Shipping 1,440.49
6340 Printing and Reproduction 1,948.56
6350 Equipment Rental (Non -Concert) 2,760.42
Total 6300 Office Expenses 7,260.19
6400 Telephone & Internet
6410 Telephone 3,150.72
6420 Internet 3,681.38
Total 6400 Telephone & Internet 6,832.10
65DO Travel
6510 Mileage and Parking 5.75
6520 Meals 944.23
6560 Board Relations 100.00
Total 6500 Travel 1,049.98
6600 Advertising and Marketing 9,090.00
6610 Dues and Subscriptions 540.00
662D Licenses and Permits 3,455.22
6700 Fundraising Expenses 121.00
68W Insurance
6810 Liability Insurance 3,165.00
6820 Directors and Officers 834.00
6830 Workers Compensation 1,697.45
Total 6800 Insurance 5,696.45
6900 Bank Service Charges 178.13
6910 Credit Card Fees 3,063.93
6920 Other Expenses 564.18
6930 Investment Fees 191.73
79001n Kind Expenses 64,621.00
Total Expenses 563,150.56
Net Operating Income 577,495.48
Net Income 577,495.48
Tuesday, Nov 23, 2021 09:54:35 AM GMT-8 - Accrual Basis
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
j(
EXHIBIT E
9 =>rT 0
Return of Organization Exempt From Income Tax 2019
Under section 51527, or 4947(a)(1)of the Internal Revenue Code (except private foundations)
Do not enter social security numbers an this form as it may be made public. Open. to Public;
Go to www.frs.gov/Form990 for instructions and the latest information. Inspection
A For the 2019 calendar year, or tax year beginning 7/01 , 2019, and ending 6/30 2020
C D Employer identification number
Carmel Symphony Orchestra 31-0918565
760 3rd Avenue SW, Sutte 102 E "e°^=°.,untler
Carmel, IN 46032 317-344-9717
753 004.
F `lams snd a]tlr ss If o'n, ,al ;rr,,_:. Randy Biernat trial 's , a 3 ° .r .,Mn'd=_si' Y s ii N°
n„
I Same As C Above
Tax-eserrpt,tatus `X -,Of c)(3) t , i01 ,.) ( )' ;'sart ±o.) ( y4947(3)(1) ur 1. 52T
J Website: - www.carmels
K m ,f ,rgo°Iznnan IX1 - rust I a ,rlatian ; I Jrier' ; L +aa: ,i o anon i 97 5;
1 3rietly describe the organization mission or most s gniticaw acuvmes T.o Or anize anc. suscaln a S' nQRLC
a, orchesl; a -in the hamilton-county- Kea _----------------------_---_-------
R'--------------------
o:
Check n,s pox
g Tfmorganization9 - g
inued sooperations 70l. 2 ed-scon`mued !S aaerations a. dispo-ed ofmore sort 25 ; f its net assets. s; 3
Number of vo".r mernbas o .he overni hod 3 1 di 4
Number or independent voting me:mbars of the gove_n;ng body 'Part NI, line I J) 4 17: 5 lotai
rumba' or individuals ern Jlbyed In esoc ar year LUId ;l V, line ea).. U t Y7 i 6 `
J 3i numbe( Jr VOuNee. s ( fma[e "ne essary).... 6 9Q qi 7a `
atal ;nrelated a, i, eva%a from Pat VIII. _oium, (C). line 12 7-a 0. b Net
uore ated business taxable_ acame, from orm 990-T. line 39... Prior Year
1 Current Year i B
Cant b tions and gi f?a /ll!spa 17). ire i526,
659.. 545, 263. 177, 999.!
189, 191 . 9 ',ogre , -v'...:a w ue ;Pa fill 2g) 0 a
l10 my m r ,ncom (Hart V;li column (A), Tines 3 4 and 7d). 14. 11 01har._
venue "art Vt column (A).. Tines 5. `od. 3c. 9c, 10c, and tie) 47,11'0.l 16, P 12 TD.
ai n_venue - add .roes 3 througn I I ,mus[ equal Part vi i, column 'Al 'lie 12) 751, 888 . f 751, 133. 13 Grants
and similar amounts paid (Part IX, column (A), lines 1-3).. ...... 14 Benefits
paid to or for members (Part IX, column (A), line 4) . .... L 446,
764 . ! 480,342. 15 Salaries, other compensation, employee benefits (Part IX. column (A), lines 5-10) m in
16a
Professional fundraising fees (Part IX, column (A), line I le) c Q.
bTotai fundralsirg expenses (Part IX, column (D). tine 25) ' 86,242. x w
i17 Other expenses (Part (X, column (A), lines 1 la-11d, 1If-24e) 394, 383.1 327, 446. 18 Total
expenses. Add lines 13-17 (must equal Part IX, column (A), line 25) I 841, 147.1 807, 788. 89, 259. -
56 655. 19 Revenuelessexpenses. Subtract line 18 from line 12 Beginning of
Current earl End of Year I 20
Total
assets (Pan x, e 16) 163, 308 . 148, 921. am, 21
Total liablldles (Par X. line 25) 25,084.1 67,352. i 3
22 Net assets or fund balances. Subtract line 21 from Ime 20 138,224.1 81,569. fpartll Signature
Block f , ,r
s, >
i - ,ge nr r_r._fe;rmds " ud r n Y_ _ee ;
il Ii.sInteD, of cnl_h ..+ r _,- . _.vea. Sign I` >:
4.,er,,r°n r Here ;' Randy
Biernat __. _ Treasurer rH"YPe
eeper name c :ra pal¢ i TIN Paid amen
A Simpson. PJames A
S
ItmPla,¢P01425325 Preparer - s FINANCIAL
TECHNOLOGIES & MANAGEMENT Use Only :,-::,,;e„ '
2935 E 96TH ST STE 216 ivnmsE,N' 35-2138762 INDIANAPOLIS, IN 46240 - - : (
317) 819-0780 May the IRS
discuss this return with the preparer shown above? (see instructions; Xl Yes I I No BAA For Paperwork
Reduction Act Notice, see the separate instructions. - , - _ . Form 990 (2019)
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
qz EXHIBIT F
CARMEL_
woe SYMPHONY
ORCHESTRA
1ANNA HYMES ARTISTIC DIRECTOR
Board of Directors
2021-2022
Rob Schlegel Neumann -Schlegel -Burrows, LLC Chair
Shannon Minnaar Homemaker Vice Chair
Caleb Bullock Somerset CPAs Treasurer
Jerry Torr Hamilton Title Secretary
Luci Snyder Commercial Real Estate Consultant Past Chair
Randy Biernat BKD, LLP Director
Bruce Cordingly Pedcor Companies Director
Bill Culpepper SePRO Corporation Director
Chuck Duke Duke People Development Director
Peter Fulgenzi IU Health Director
Todd Graves Tumuli Consulting Director
Rick Harrison SYM Financial Advisors Director
Stan Hurt HVAC Distributor (ret.) Director
Larry Lawhead Barnes & Thornburg LLP Director
Cori Rodda FWO Accounting Director
Phil Rodriguez Delta Sigma Phi Director
Reinhold Strnat Magnet -Physics Inc. Director
Nancy Sutton Retired Director
Dr. George Zack Lexington Philharmonic Orchestra (ret.) Director
Kris Zaloudek Violin Teacher Orchestra Rep
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
O
Exhibit G
CARMEL
SYMPHONY
ORCHESTRA
IANNA HYMES 4kI,STIC DIRECTCB
City of Carmel Arts Grant Program
Final Report 2020-2021
One of the Carmel Symphony Orchestra's (CSO) greatest assets is the opportunity to perform
at the Palladium as the Resident Orchestra, and we value this partnership with the Center for
the Performing Arts. It raises the artistic level of the orchestra and is a significant factor in our
financial and artistic growth and success. The CSO's 2020-2021 season, our 45th, marked the
fourth season for Maestra Janna Hymes, our Artistic Director. Guest artists who performed
with the CSO last season included: Young Artist Winner Cooper Olsen, Heather Bays, Zachary
DePue, and the Gregory Hancock Dance Theatre.
As is the national trend, season ticket sales were down significantly due to COVID and venue
restrictions. We retained sponsors from the canceled concerts the prior season along with
continued support of sponsors from past seasons.
During the past season, thee CSO continued to emphasize our educational mission even with
the downfall of COVID with these programs:
Virtual Summer Camp - The CSO highlighted a variety of music in a series of 8 fun,
educational videos for students of all ages. The videos are free and were made appropriate
for specific age groups. Each video featured a member or special guest of the CSO. We
wanted to make sure to have summer activities for our youngest audience members. Videos
included making a maraca, learning about rhythm, harp demonstrations, special effects, jazz
improvisation, our Young Artist winner, song writing, and creating a jingle for lyrics.
Sounds Exciting.! Video - Embrace the Music - Due to not being able to bring 5th graders into
the Palladium as we normally have in the past, we decided to go a different route and create
a video for those music teachers to share with the classrooms. The CSO used this video to
encourage aspiring young musicians to embrace the power of learning an instrument. Now
more than ever we realize the importance of music, especially as children and teens work
through feelings of isolation and loss. We hope to encourage young people to get involved
with music by hearing the sounds of instruments they could learn in their school orchestra
and band. In this video, enjoy musician interviews that share personal stories of the
transformative power of music in their lives and others, and experience the incredible work
and passion that goes into these performances.
YouthPASS - This special offer allows children and students through high school to attend
concerts for $5. This remains an important factor in the continual growth of CSO audiences
each season. The $10 CollegePASS also helped to grow our younger audience.
Musician Mentoring - This occurs at every rehearsal with the professional principal of each
section coaching the avocational musicians, and thus serving as their mentor. This makes
the CSO unique and successful in its mission to serve life-long learners. The CSO employs
principal players in each section. A significant number of our musicians are community
volunteers who range from students through retirees.
Symphony on the Go - These new events offered by the CSO provided several programs at
locations outside of the Palladium to reach audiences not otherwise accessible. The CSO
responded to feedback that mobility and cost limited audience accessibility. These locations
at Midtown, Hotel Carmichael, Anthony's Chophouse, Urban Vines, and "Backyard Concerts"
allowed the CSO to provide free performances to introduce audiences in diverse locations to
a variety of music. It was estimated the CSO reached over 1,500 audience members of a
variety of ages.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF
Traditionally, concerts expenses are paid for by the sponsor and ticket sales. However, this
year, social distancing cause a major downfall of the amount of tickets we were able to sell in
the Palladium. Our seating was limited causing a larger than usual gap between expenses and
income. Therefore, we used $100,000 of the city grant to cover those expenses. We did
continue to livestream all performances in the Palladium from October 2020-April 2021 in order
to allow those patrons that did not feel safe the opportunity to participate in our performances.
Because of community efforts to engage the orchestra in local activities, we spent $125,000 for
musicians salaries as most of these events generated no income and for the salary of our
Artistic Director and additional promotions by our media specialists.
Finally, the orchestra is continuing to use this time to recalibrate our approach to sponsorships,
individual donations, and ticket sales by creating a fresh interactive new website that
encourages participation and donations while allowing us to gather contact information for
further enhanced relationships.
DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF