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HomeMy WebLinkAboutBPW-09-18-89BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES 5:15 P.M. CITY MEETING HALL SEPTEMBER 18, 1989 The meeting was called to order by Board of Public Works member Steve Spaugh. Billy Walker was in attendance along with City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones. MINUTES: Billy Walker made a motion to review or redo the minutes from September 5, 1989 concerning PEBSCO. Billy Walker amended the minutes to strike out "who are currently on the plan" and change the word "those" to "all". The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. CLAIMS- Billy Walker made a motion to approve the following claims. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Pages 1-16 Pages 1-2 Page 1 Page 1 Page 1-2 Dated 9-14-89 Dated 9-15-89 Dated 8-31-89 Dated 8-31-89 Dated 9-12-89 Amount $788,739.26 Amount $4,000,000 Amount $ 50.00 Amount $ 90.00 Amount $249,002.83 POLICE PROMOTIONS: Billy Walker made a motion to approve the promotion of Teressa D. Rickard to the rank of 1st Class Civilian, effective, October 1, 1989 increasing her salary to $19,044 and to promote Janet L. Uhrick to the rank of 2nd Class Patrolman, effective October 25, 1989 increasing her salary to $24,936. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. CONTRACT FOR CLEANING OF POLICB HEADQUARTERS: The Board of Public Works asked if the Police Chief, Lucky Carey and the City Attorney could draft a simple contract for Mr. Carey for cleaning services of the Police station and present it at the next BPW meeting. SI6NING OF WOODGATE SECTION FOUR SECONDARY PLAT: Robert Langston of Langston Construction Company presented a secondary plat for Woodgate Section Four for signing. The BPW signed the plat. SEWER AVAILABILITY/MERIDIAN DESIGN CENTER: Billy Walker made a motion to approve sewer availability for the Meridian Design Center located at 12955 North Meridian in the amount of 9.2 EDU's per Sewer Ordinance S-41 Chapter 7 in an amount not to exceed an average daily flow of 2,760 gallons and 16.2 EDU's as per Sewer Ordinance S-41 Chapter 7 not to exceed an average daily flow of 4,860 gallons. The motion was contingent upon an agreement with the developer to provide sidewalks within a 5 year period of when the city provides sidewalks in this area. The BPW asked for review of this plan when submitted. The motion was seconded by Steve Spaugh. All members voted aye. RELEASE OF BONDS: Billy Walker made a motion to approve the release of the following bonds for Kingswood, Section IV - Resolution 9-18-89-1. The motion was seconded by Steve Spaugh and all members voted aye. Storm Sewers Curbs Sanitary Sewers SB034770 $80,253.00 SB034762 $48,460.00 SB034765 S79,020.00 Billy Walker made a motion to approve the release of street bonds in the amount of $58,655.00 for Shelly and Sands for Westpark at Springmill, Section 1 - Resolution 9-18-89-2 and to release the bond held for curbs on the same project in the amount of $20,970 held by Valenti-Held Contractor/Developer, Inc. - Resolution 9-18 89-3. All members voted aye. Motion carried. COMMONWEALTH ENGINEERING/CONTRACTS: Billy Walker made a motion to approve a contract with Commonwealth Engineers to provide engineering services for bid preparation for the construction phase of the wastewater treatment plant improvements project. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Don Silvey of Commonwealth stated that the financing would be shared with the Clay Township Regional Waste District and there will be no bonds on this project. Billy Walker asked the Clerk-Treasurer if the City had the money. The Clerk-Treasurer stated this was the first time she was aware of this project and had no idea of what the dollar amount was. Don Silvey stated Umbaugh and Associates had done a study and determined that monies were available. Billy Walker made another motion to provide engineering services for bid preparation for the construction of water mails 146th from Gray Road to approximately 1/2 mile west to Meridian and then on down Gray Road, 146th to Kingswood Subdivision. The motion was seconded by Steve Spaugh. All members voted aye. Don Silvey again stated that no bonds would be used on this project. RELEASE OF ESCROW/EVANS CONSTRUCTION COMPANY: Billy Walker made a motion to release the retainage held in escrow for Evans Construction Company in the amount of $60,000 for the Careml Wastewater Treatment Plan Expansion, EPA Project C180623 08. Billy Walker also included in his motion to give authorization to the Clerk-Treasurer to execute the proper documents for release of the funds. Steve Spaugh seconded the motion. All members voted aye. Motion carried. CP MORGAN PROJECT/LAKE FOREST/116TH CONSTRUCTION: Jack Kelly of Shelly and Sands and Mark Boyce of CP Morgan addressed the Board and apologized for the "nightmare" situation on 116th Street this past week. Mr. Kelly apologized and took full blame for not honoring his agreements with the BPW on the construction of the 116th Street. Mr. Kelly cited problems with weather and with utilities but promised the Board it would never happen again. DEDICATION OF RIGHT-OF-WAY. The Board of Public Works signed a dedication of right-of-way for the NW corner of Main and Guilford with the Silver Convenience Company. Tom Welch, City Engineer explained that he had been waiting on an easement and now that he had what he needed the BPW could sign off of the right-of-way. CREDIT CARD SERVICE CHARGES: The Clerk-Treasurer asked for approval from the BPW to pay for credit card service charges and application fees for credit cards. It was noted by the State Auditors there was no authority to pay such fees. Billy Walker stated he would like to see an entire Resolution drafted on the use of credit cards and the service charge payments could be addressed at that time. Steve Spaugh so moved. All members voted aye. Billy Walker asked the City Attorney if that could be prepared for the next meeting. PERSONAL LONG DISTANCE CALLS POLICY: Clerk-Treasurer Susan Jones asked for a policy on personal long distance calls. Billy Walker again asked the City Attorney if he could draft a Resolution concerning this and have it for the next meeting. Steve Spaugh so moved. All members voted aye. There being no further business before the BPW the meeting was adjourned. ATTEST APPROVED