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Home My WebLink AboutResolution_BPW_01-19-22-27_Redacted_Arts Grant_4450.00_Museum of Miniature Houses and Other CollectionsRESOLUTION NO. BPW 01-19-22-27 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Arts Grant attached hereto as Exhibit A (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt ofthe Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2022. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge ArtsGrantTheMuseum ofMiniature Houses and Other Collections.docx1/7/2022 1:08PM DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF January19th 1/19/2022 1/19/2022 1/19/2022 1/19/2022 OTC I n I GQ G.v „ AND I ANP ARTS GRANT PROGRAM AGREEMENT This Grant Agreement (herein referred to as "AgreemerifI entered into by and between the City of Carmel (the "City") and -rh e M u s c- u i, f M i nig 1u v6 14 J c J (the Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: a T h c v CO // ` < That on behalf of Grantee, a not -for -profit corporation, I, 5" z a ) n c- M o f fc t% an authorized representative of Grantee, have applied for a City of Carmel Grantor") Arts Grant, said application attached hereto and made a part hereof as Exhibit " A." 2. Grant Agreement. The City, after review and recommendation by the Mayor, agrees to grant $ 4,450.00 to the Grantee for the eligible costs of the project (the "Project") or services as described in Exhibits "A" and `B" of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. Generally, the Grant award may not exceed one third 1/ 3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from the previous year. The City of Carmel may, however, make exceptions for start-up organizations that have been in existence for three (3) years or less. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a not - for -profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Niu56/gm 61 /41"11/alu0e' 14ause5 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate, all which have been incorporated fully by reference: 1. An application and description of the proposed use of the grant funds (EXHIBIT A); SF& ax/r i hrf A P -.oF-- a'n geld (4(ah0 I fa 9 6 2. A budget for the calendar or fiscal year for which the grant is requested EXHIBIT B); = n h i 6 i t 13 6 n Q cl j (+ i 6 N a/ rolea/e 3. Certified copies of incorporation as a not -for -profit corporation under state law EXHIBIT C); Sc r a rya '{'"a 5-c- e -f' i o ! A D D 1 7 TO 4/ 4. A not -for -profit application or determination letter from the U.S. Internal Revenue Service identifying that it is a not -for -profit corporation that is exempt from Federal income tax (EXHIBIT D); ?' R S % a v hn A t7"a e k, e q 5. Any audits, reviews or compilations available describing the financial condition of the Grantee, unaudited Balance Sheet and Income Statement, most recent available IRS Form 990, and the attached Affidavit (EXHIBIT E); 6. A list of the Grantee's board of directors and officers listed (EXHIBIT F); 5Erarg4& ae(6 F 7. A Year End Report from the previous yeat if Grantee received an Arts Grant from the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein EXHIBITG). S-PuYa`fC- /147F 0- C. Any other grant conditions that City requires to be met by Grantee, specifically: 6. Grantor's right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of funds at the City's request, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three 3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmel, the State of Indiana, or their designees. Said review or audit, if requested, shall be performed by a Certified Public Accountant ("CPA") who 2 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF is neither an employee of Grantee nor a member of the Grantee's Board of Directors, to be provided to the City of Carmel by March 31 of the following year. 7. Quarterly financial statements. Grantee agrees to provide the City of Carmel quarterly financial statements within 45 days after each quarter -end for Grant awards in excess of sixty thousand dollars ($60,000). 8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report Year End Report") for each year, describing how the grant was used and the impact of the dollars received. 9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply, upon request, Grantee with the graphics/logos necessary for compliance. 10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the City that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/or criminal liability under Indiana and Federal law. 12. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the E-Verify program. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF 14. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its compensated officers, employees, contractors, subcontractors and/or agents are employees of City. The Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. 15. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 16. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows: n ., _ I By: -. f ,`t (Signature) Printed Name of Officer: Sus o n n e 4 M o i0-F, ffTitle: rr Date: l Z x a 2 f CITY OF CARMEL ("Grantor") 0 ATT ST: A Date: 12/29/2021 James Brainard, Mayor 12/29/2021 If you have my question concerning the City of Carmel's 2022 Arts Grant Pmgrarn, grant writing, guidelines or application materials, contact: Sharon Kibbe, City of Cannel, one Civic Square, Carmel, IN 46032, Phone: 317-571-2483, 1ldbbB0,carmel in 4 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Exhibit "A" An Application and Description of the Proposed Use of the Grant Finds APPLICANT: Name of organization: Huy e u o, vF tt'i 1 "n iQ f u c c /s, Address: C 144 a : ,-) G rvr,e ( -r Ai q4,6 ,32 Telephone._ .3i 97r 9 s`LC, Fax: — 3/7 5 7— O z d Email: n)yh G O C 0 APPLICATION AMOUNT: $ ( O, j U DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS: During 2020 and early 2021 the Museum hired a professional firm to revamp and improve our internet media presence, Now, we need to train our volunteers and staff to provide the best, most inclusive, and most interesting information to appear on all of out sites—website, appropriate social media, connections with other relevant art and travel sites, etc. We expect that this will cost in volunteer class time and paid staff hours in amounts depending on how fast we learn, andhowmuchoutsidetrainingweneedtopayfor. We are determined to become an attractive and informative presence on line, and to represent both the Museum and the Carmel Arts and Design District as a modern, welcoming, interesting, and informative place to visit! Any grant funds that aren't needed for the media training will be used to improve the outside appearance of the Museum building. We have been given a 15' strip of land adjacent to the current building which has wonderful possibilities for use as a garden, outside seating area, etc. to improve the appearance and usefulness of the new space. But FIRST, the presentation of the Museum to the younger, wider audience in the public byelectronicuse! LAM; r rc s rCl c ,, 7— Date: / / 1 / DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Income 6020 - Grants and Honors 6040 - Endowment 6050 - Market Value Changes 6000 - Donations 6000 - Land Donation 6035 - Shop Sales 6025 - Admissions 6015 - Memberships 6044 - Attic Sale 6045 - Show Income 6028 - Dividends and Interest Income 6032 - Workshops 6030- Misc (incl. Photos) Total Income Total Operating Income Expense 6560 - Payroll Expenses 7100 - Rent 7200 - Building Maintenance/Janitorial 7010 - Shop Stock 7080 -Advertising and Promotion 7122 - Electricity 7180 - Telephone & Computer 7075 - Sales Tax 7040 - Supplies 7120 - Gas 7700 - Professional Services 7030 - Printing & Stationery 7020 - Postage 7065 - Legacy Fund Oper Support Fees 7095 - Insurance 7050 - Fees, Dues, & Subscriptions 7121- Water 8000 - Collection Display Expenses 8100 - Collection Acquisitions 7044 - Attic Sale Expenses 7045 - Show Expense 7060 - Museum Publications 8200 - Collection Repairs & Maintenance 6999 - Uncategorized Expenses 7070 - Miscellaneous Expenses 7650 - Property Tax 20212021-20 e1 50,000.00 1,500.00 MuSE cm a 85,000.00 35,000.00 20,000.00 c.0 5 6,000.00 7,000.00 3,000.00 7,500.00 z G Z _ 21 1,000.00 216,000.00 216,000.00 60,000-00 25,000.00 5,000.00 3,000.00 3,000.00 3,000.00 3,000.00 1,200.00 2,500.00 1,000.00 22,500.00 500.00 750.00 2,500.00 1,200.00 2,500.00 500.00 2,000.00 75,000.00 200.00 500.00 1,000.00 150.00 Total Expense 216,000.00 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF z bi STATE OF INDIANA OFFICE OF THE SECRETARY OF STATE CERTIFICATE OF INCORPORATION OF MUSEUM OF MINIATURE ROUSES AND OTSER COLLECTIONS, INC, I, J0S?PH H. HOGSETT, Secretary of State of Indiana, he certify that Articles of Incorporation of the above corporation, have been presented to me at my office accompanied by the fees prescribed by law; that I have found .such Articles conform to`law; all as prescribed by the provisions of the Indians FTonprofit Corporation Act of 1991, es amended. NOV, THERE'r'ORE, I hereby issue to such Corporation this Certificate of Incorporation, and further certify that its corporate existence will begin. ovember 01, 1991. In Witness Whereof, I have hereunto set my hand and affixed the seal of the State of Indiana, at the City of Indianapolis, this First day of November , 1991 Secretary of Ay Deputy DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF 0as91 Fxhibl-f C ARTICLES OF INCORPORATION OF MUSEUM OF MINIATURE HOUSES AND OTHER COLLECTIONS. INC. The undersigned incorporators, desiring to form a corporation (hereinafter referred to as the Corporation") pursuant to the provisions of the Indiana Nonprofit Corpora— tion Act of 1991 (hereinafter referred to as the "A'ct"), ex— ecuted the following Articles of Incorporation: Article I Name The name of the Corporation is Museum of Miniature Houses and Other Collections, Inc. Article 11 Purposes and Powers Section 1. Type of Corporation. This is a public bene— fit corporation. Section 2. Purposes. The Corporation is organized exclusively for the following charitable and educational Purposes, including, for such purposes, the making of d is— tributions to organizations that qualify as exempt organi— zations under Section 501 (c) (3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue law relating to charitable corporations) . DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF exhibition, purchase and sale of scale model miniatures and other collections; b) To provide educational forums, opportu— nities and instruction for those persons engaged in or wishing to engage in the creation of scale model miniatures; c) To formulate, staff and execute educa— tional seminars for the benefit of school children and the general public so as to introduce them to scale model miniatures; and d) To perform such other purposes not in conflict with, but in furtherance of, the forego— ing purposes, as nonprofit public benefit corpora— tions are authorized under the Act. Section 3. Powers. The Corporation shall have all of the general rights, privileges, immunities, franchises and powers conferred upon corporations created by the Act but shall be limited to the exercise of only such powers as are in furtherance of the purposes expressly provided for in Section 1 of this Article and as are in furtherance of ac— tivities permitted to be carried on by a corporation exempt from federal income tax under Section 501 (c) (3) of the In— ternal Revenue Code of 1986 and a corporation, contribu— tions to which are deductible under Section 170(c) (2) of the Internal Revenue Code of 1986 (or the corresponding provisions of any future United States Internal Revenue law.) Subject to any limitations or restrictions imposed by law or these Articles of Incorporation, or any amendment hereto, the Corporation shall have the following general rights, privileges and powers: DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF corporate name. b) Have a corporate seal or facsimile of a corporate seal, which may be altered at will, to use by impressing or affixing or in any other man— ner reproducing it. However, the use or impres— sion of a corporate seal is not required and does not affect the validity of any instrument. c) Make and amend By —Laws not inconsistent with the Corporation's Articles of Incorporation or with Indiana law for managing the affairs of the Corporation. d) Purchase, receive, take by gift, devise or bequest, lease or otherwise acquire and own, hold, improve, use or otherwise deal with real or personal property or any legal or equitable inter— est in property, wherever located. e) Sell, convey, mortgage, pledge, lease, exchange and otherwise dispose of all or any part of the Corporation's property. f) Purchase, receive, subscribe for or oth— erwise acquire, own, hold, vote, use, sell, mort— gage, lend, pledge or otherwise dispose of and deal in and with shares or other interests in or obligations of any entity. g) Make contracts and guaranties, incur li— abilities, borrow money, issue notes, bonds and other obligations and secure any of the Corpora— tion's obligations by mortgage or pledge of any of the Corporation's property, franchises or income. h) Lend money, invest and reinvest the Cor— poration's funds and receive and hold real and per— sonal property as security for repayment, except as provided under l.c. 23-17-13-3. 3- i) Be a promoter, a partner, a member, an . associate or a manager of any partnership, joint venture, trust or other entity. j) Conduct the Corporation's activities, locate offices and exercise the powers granted by this Article inside or outside Indiana. k) Elect Directors, elect and appoint officers and appoint employees and agents of the Corporation, define the duties and fix the com— pensation of Directors, officers, employees and agents. DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF pension trust and other benefit andin—centive plans for the Corporation's current or former Directors, officers, employees and agents. m) Make donations not inconsistent with law for the public welfare or for charitable, reli— gious, scientific or educational purposes and for other purposes that further the corporate inter— est. n) Carry on a business. o) Have and exercise powers of a trustee as permitted by law, including those set forth in l.c. 30- 4-3-3. p) Purchase and maintain insurance on be— half of any individual who: 1) Is or was a Director, an offic— er, an employee or an agent of the Corpo— ration; or 2) Is or was serving at the re— quest of the Corporation as a Director, an officer, an employee or an agent of another entity; against any liability asserted against or incurred by the individual in that capacity or arising from the individual's status as a Director, an officer, an employee or an agent, whether or not the Corpo— ration would have power to indemnify the individ— ual against the same liability under this Article. q) Do all things necessary or convenient, . not inconsistent with law, to further the activi— ties and affairs of the Corporation. Section 4. Limitation of Activities. The Corporation shall not possess the power of engaging in any activities for the purpose of or resulting in the pecuniary remunera— tion to any of its officers, Directors or members. This provision shall not prohibit fair and reasonable compen— sation for persons connected with the Corporation for services actually rendered, nor shall it prohibit the Cor— poration from charging a fee for services rendered. More— over, it shall not prohibit the Corporation from charging a fee for admission to any presentation it may make or other undertakings so long DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF 0.J 611y 1U11UJ JV 1Q1JCU Q1c 1V1 "1G 1i11Q11{.0.UlG L.JU1j.1V0c0 V1 '1'l Corporation and do not inure to the benefit or profit of any of its officers, Directors or members. Article 111 Period of Existence The period during which the Corporation shall con— tinue is perpetual. 1, 1991. Article IV Effective Date The effective date of these Articles shall be No— vember Registered Agent and Registered Office Section 1. Registered Agent. The name and address of the resident agent in charge of the Corporation's principal office is Suzanne L. Moffett, 8386 North Illinois Street, Indianapolis, Indiana, 46260. Section 2. Registered Office. The post office address of the principal office of the Corporation is 8386 North Illinois Street, Indianapolis, Indiana, 46260. Article VI Membership The Corporation shall have no members nor member— ship classes, but the Board of Directors is empowered to create both an Advisory Board of Directors with no manage— ment functions and an Auxiliary designed to provide a ros— ter of persons who can provide volunteer services for the benefit of the Corporation. DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Directors Section 1. Number of Directors. The initial Board of Directors is composed of three (3) persons. The control and management of the affairs of the Corporation shall be vested in the Board of Directors which shall consist of not less than three (3) nor more than eleven (11) persons, the exact number of Directors within the above limits to be as prescribed from time to time in the By —Laws of the Corpora— tion. In the event the number of Directors is increased by the By —Laws of the Corporation, the selection of the additional Directors shall be by a majority vote of the exist— ing Directors. Section 2. Names and Post Office Addresses of Initial Board of. Directors. The names and post office addresses of The initial Board of Directors are as follows: Name Address Suzanne Landshof Nancy Lesh Suzanne L. Moffett Section 3. Election of Directors. The Board of Direc— tors shall be elected by ballot at the annual regular meet— ing of the Board of Directors, and each Director shall hold office for a term of two (2) years or until his or her suc— cessor shall have been duly elected and qualified. A ma— jority vote of incumbent Directors shall be necessary for election to the Board of Directors. Section 4. Oualifications of Directors. A Director must be an individual. DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Section 5. Vacancies in the Board of Directors. Any vacancy occurring in the Board of Directors caused by death, resignation or otherwise shall be filled until the next annual meeting of the Board of Directors through a vote of a majority of the remaining members of the Board. Section 6. Loans to Directors and Officers. The Cor— poration shall make no advancement for services to be per— formed in the future, nor shall it make any loan of money or property to any Director or officer of the Corpora— tion. . Section 7. Removal of Directors. A Director elected by the Board of Directors may be removed with or without cause by the vote of a majority of the Directors then in office; provided, however, removal of a Director must be first proposed at a regular or special meeting of the Board of Directors which precedes by at least ten (10) days the regular or special meeting of the Board of Directors at which the removal vote is to be cast. Section 8. Designation of Person to Exercise Powers. By appropriate resolution, the Board of Directors may designate a person to exercise some or all of the powers that would be otherwise exercised by the Board of Directors. Article Vill Incorporators Section 1. Name and Address. The name and address of the incorporators of the Corporation are as follows: Name Address DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF Suzanne Landshof Nancy Lesh Suzanne L. Moffett Article IX Provisions for Regulation and Conduct of the Affairs of the Corporation Section 1. Prohibition on Distributions to Private Per— sons. No part of the net earnings of the Corporation shall inure to the benefit of or be distributable to its Direc— tors, officers or other private persons, except that the Corporation shall be authorized and empowered to pay rea— sonable compensation for services rendered and to make pay— ments and distributions in furtherance of its purposes as set forth in Article 11 hereof. Section 2. Prohibition on Leqislative and Political Activit No substantial part of the activities of the Corporation shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the Corporation shall not participate in or intervene in any political campaign on behalf of or in opposition to any candidate for public office. Section 3. Prohibition of Activities Not Permitted b Exempt Organizations. Notwithstanding any other provision of these Articles of Incorporation, the Corporation shall not DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF carry on any other activities not permitted to be car— ried TOW a) By a corporation exempt from federal in— come tax under Section 501 (c) (3) of the Internal Revenue Code of 1986 (or the corresponding provi— sion of any future United States Internal Revenue law); or b) By a corporation, contributions to which are deductible under Section 170(c) (2) of the In— ternal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Rev— enue law). Section 4. Distribution of Pro ert U on the Voluntar or Involuntary Dissolution of the Corporation. Upon the voluntary or involuntary dissolution of the Corporation, the Board of Directors shall, after paying or making pro— vision for payment of all of the liabilities of the Cor— poration, dispose of all of the assets of the Corporation exclusively for the purposes of the Corporation in such manner or to such organization or organizations organized and operated exclusively for charitable, educational, reli— gious or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF 501 (c) (3) of the Internal Revenue Code of 1986 (or the cor— responding provision of any future United States Internal Revenue law) as the Board of Directors shall determine. Any such assets not so disposed of shall be disposed of by the Circuit Court of Marion County, Indiana, exclusively for such purposes or to such organization or organiza— tions as said court shall determine, which organization has been organized and operated exclusively for such pur— poses. Section 5. Code of By —Laws. The Board of Directors of the Corporation shall have the power to make, alter, amend or repeal a Code of By —Laws providing for the internal regu— lation and conduct of the affairs of the Corporation, pro— vided that a number of Directors equal to a majority of the number who would constitute a full Board of Directors at the time of such action vote affirmatively for such action, and provided further that any By —Law providing for action inconsistent with the purposes and powers of the Corpora— tion as enumerated in Article Il shall not be binding upon any officer or Director of the Corporation and shall not af— fect the continued validity of the remaining By —Laws. The undersigned, being the designated incorpora— tors of this Corporation, do hereby adopt these Articles of Incorporation. 10- DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF The Indiana Secretary of State filing office certifies that this copy Is on file in this office. 7L ,fix hlb'f C Min afur %ouS es IN WITNESS WHEREOF, the undersigned do hereby axe - cute these Articles of Incorporation and oartify to the _ truthn' //of the facts stated herein, this % day of I21.EiNdE0.- , 1991. 1 8 anne L. Moffett We affirm under the penalties for perjury that the above and foregoing representations are true and correct to the best of our knowledge and belief. Suzanne Lyndshof Nancy Ilesh Su anne L. Moffett This instrument was prepared by PAUL F. RORTEPETER, Attorney at Law 12- Page 15 of 15 Certification Number: 2011032985017 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF INTERNAL REVENUE SERVICE DISTRICT DIRECTOR P. 0. Box 2508 CINCINNATI, OH 45201 Date: JAN 10 1892 MUSEUM OF MINIATURE HOUSES AND OTHER COLLECTIONS INC C/O PAUL t t(ORTEPETER 506 CHAMBER OF COMMERCE BUILDING INDIANAPOLIS9 IN 46204 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 35-1840276 Contact Person) DORA C. SESTITO Contact Telephone Number: 513) 684-2501 Accounting Period Ending: May 31 Foundation Sta•t:us Classification: 509(a)(1) Advance Ruling Period Begins: November 1s 1991 Advance Ruling Period Ends, May 30 IT96 Addendum Applies - No Biased on information you suppliedv and assuming your operations will be as stated in your application for recognition of exemptions we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you ar•e a newly created organizations we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). Acc*rdinglyv during an advance ruling period you will be treated as a publicly supported organizations and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling periods you must send us the information needed to determine whether you have met •the require - meats of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organizations we will classi- fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling periods we will classify you as a private foundation for future periods. Alsov if we classify you as a private foundations we will treat you as a private foundation from your beginning date •for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period, If you ward us the required information within the 90 days gr•an'tors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. If we publish a notice in the Internal Revenue Bulletin stating that we Letter 1045(00/0) DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF STATE OF INDIANA ) SS: COUNTY OF4hkM 011 ) fIAO V ( 4 h AFFIDAVIT an authorized representative being first duly sworn upon my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement, all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales, and/or ticket revenue, etc., in the previous year totaled $ / / S al 7 Signatuo Y Printed Name z R )-, t7 c Subscribed d sworn to before me, the undersigned Notary Public, 0' ( X V , 2021. SEAL] KATYHALSHERR l Notary Public, State of Indiana i Commission Number: NP0731243 My commission Expires January 25, 2029 this l lit day of mmo"' Signature - Notary Vblic Printed Name- Resident of V i ( 6 County, Indiana My Commission Expires: v L i - DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF MUSEUM OF MINIATURE HOUSES Balance Sheet As of June 30, 2021 TOTAL AS OF JUN 30, 2021 AS OF MAY 31, 2021 (PP) AS OF JUN 30, 2020 (PY) ASSETS Current Assets Bank Accounts 1011 PNC Checking 8,009.11 17,101.73 22,124.50 1035 Cash - PayPal 401.05 158.60 628.84 1036 Cash- Ebay Account 0.00 0.00 1040 Securities Account- Etrade 366,528.70 295,757.38 205,030.47 1050 Legacy Fund - Endowment 313,271.92 313,271.92 237,728.24 Total Bank Accounts 688,210.78 626,289.63 465,512.05 Other Current Assets 1499 Undeposited Funds 0.00 0.00 0.00 Total Other Current Assets 0.00 0.00 0.00 Total Current Assets 688,210.78 626,289.63 465,512.05 Fixed Assets 2010 Equipment and Furnishings 6,949.21 6,949.21 6,949.21 2020 Leasehold Improvements 1,682.70 1,682.70 1,682.70 2030 Land-121 E Main 225,000.00 225,000.00 225,000.00 Total Fixed Assets 233,631.91 233,631.91 233,631.91-- TOTAL ASSETS 921,842.69 859,921.54 - 699,143.96 LIABILITIES AND EQUITY Liabilities Current Liabilities Credit Cards 2051 Bank of America #9281 136.47 1,127.41 890.48 2052 Bank of America #5989 (deleted) 0.00 0.00 10.69 2055 Bank of America #1558 321.65 22.49 902.16 2056 Bank of America #0285 (deleted) 0.00 0.00 137.21 2057 Bank of America #8867 0.00 0.00 0.00 Total Credit Cards 458.12 1,149.90 1,940.54 Other Current Liabilities 2100 Payroll Liabilities 735.45 2110 Direct Deposit Liabilities 0.00 2115 PPP Loan Payable- PNC 0.00 2200 Sales Tax Payable 0.00 Total Other Current Liabilities 735.45 otal Current Liabilities 1,193.57 Total LiabilMies 1,193.57 Equity 3900 Retained Earnings 656,513.66 5010 Fund Balance 0.00 5020 Legacy Fund Balance 172,957.97 693.78 2,909.43 2,606.23 7,966.51 26,000.00 26,000.00 0.00 0.00 29,300.01 20,942.92 22,883.46 30,449.91 422,883.46 511,946.14 0.00 172,957.97 511,946.14 0.00 172,957.97 Cash Basis Tuesday, July 13, 2021 12:51 PM GMT-04:00 112 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF TOTAL AS OF JUN 30, 2021 AS OF MAY 31, 2021 (PP) AS OF JUN 30, 2020 (PY) Net Income 91,177.49 144,567.52-8,643.61 o Equily — _ - — ----- 920,649.12 $829,471.63 $676,260.50 TOTAL LIABILITIES AND EQUITY — 921,842.69 -- -- $859,921.54 $699,143.96 Cash Basis Tuesday, July 13, 2021 12:51 PM GMT-04:00 2/2 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF MUSEUM OF MINIATURE HOUSES Profit and Loss June 2021 TOTAL JUN 2021 MAY 2021 (PP) JUN 2020 (PY) Income 6000 Donations 6010Individuals 76,232.40 517.95 425.00 6015 Memberships 3,240.30 32.04 43.27 Total 6000 Donations 79,472.70 50.99 468.27 6020 Grants and Honors 5,000.00 6020.4 IHS Grant 6020.41 Lighting Match (Jar Donations) 32.00 16.00 Total 6020.4 IHS Grant 32.00 16.00 6020.5 IN Arts Commission 3,000.00 Total 6020 Grants and Honors 32.00 16.00 8,000.00 6025 Admissions 2,011.58 1,361.54 103.71 6028 Dividends and Interest Income 820.36 822.14 1,210.89 6030 Miscellaneous Income 0.01 6035 Shop Sales 1,896.72 2,653.67 539.03 6036 Ebay 326.85 572.00 838.74 Total 6035 Shop Sales 2,223.57 3,225.67 1,377.77 6050 Market Value Changes 6,226.94 37,622.01 976.19 GROSS PROFIT Expenses 7010 Shop Stock 7020 Postage 7030 Printing and Stationary 7040 Supplies 7045 Show Expense 7045.2 Table Lease Total 7045 Show Expense 7050 Fees, Dues and Subscriptions 7055 Interest Expense 7065 Legacy Fund Oper Support Fees 7075 Sales Tax 7080 Advertising and Promotion 7100 Rent 7120 Gas 7121 Water 7122 Electricity 7180 Telephone & Computer 7200 Building Maintenance/Janitorial 7560 Payroll Expenses 7600 Payroll Taxes 7700 Professional Services 78,333.27 $43,697.35 78,333.27 $43,597.35 220.00 0.00 235.50 58.85 115.77 170.97 20.00 20.00 24.22 29.02 554.04 322.35 577.24 352.96 2,655.00 1,655.00 44.14 61.94 87.83 47.13 171.13 113.84 152.43 299.78 947.02 187.85 3,306.00 3,086.50 252.36 236.13 230.78 1,500.00 12,136.84 12,136.84 251.44 241.39 15.86 480.00 2,537.00 40.76 45.75 123.69 173.37 9,955.25 761.18 902.16 Cash Basis Tuesday, July 13, 2021 12:44 PM GMT-04:00 1/2 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF TOTAL JUN 2021 MAY 2021 (PP) JUN 2020 (PY) 7700.1 accountant/bookkeeper Total 7700 Professional Services 8000 Collection Display Exp 8200 Collection Repairs & Maint. Advertising & Marketing Bank Charges & Fees Reimbursable Expenses 272.00 502.78 452.04 90.87 4.50 528.45 472.00 296.00 1,972.00 1,198.16 4,943.62 14.98 12.98 Total Expenses 10,277.78 9,184.40 20,780.45 NET OPERATING INCOME 68,055.49 34,412.95 8,643.61 Other Income 6031 PPP Loan Forgiveness 23,122.00 Total Other Income 23,122.00 0.00 0.00 NET EROTHINCOME 23,122.00 0.00 0.00 NET INCOME 91,177.49 34,412.95 8,643.61 Cash Basis Tuesday, July 13, 2021 12:44 PM GMT-04:00 2/2 DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF JJ Ill—iaVlll VI VIUCIIILCLIU11 GACIIIJla f1V111 IIIOVIII0 ICAForm9Undersection501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except private foundations) 20DepartmentofiheTreasuryDonotentersocialsecuritynumbersonthisformasitmaybemadepublic. enntemalaevenoesavce Go to www.Irs.gov/Form99O for instructions and the latest information. Olns ttAForthe2020calendaryear, or tax year be inning JUN 1 202 0 and endin B cheat e C Name of organization MAY 31 2021 eppd MUSEUM OF MINIATURE HOUSES AND OTHER D Employer identification number Atldressdla,aa COLLECTIONS INC. ED.'=ee Coin business as 35-1840276Initialretu,A Number and street (or P.O. box if mail is not delivered to street address) Room/suite E Telephone numberOre"twn 111 E. MAIN STREET 317 575-9466areaCityortown, state or province, country, and ZIP or foreign postal code G Grox rVim. a 01 H(a) Is this a group returnApp11CdFNameandaddressofprincipalofficer.SUZANNE MOFFETT forPonpwdl"9 8386 N. ILLINOIS STREET INDIANAPOLIS IN 4 H(b)Area],subbwdhnttesendwed?OYes ®No I Tax-exempt status: 501 c 3 ] 501 c DYes ONO Insert n0. Q 4947 a 1 or Q 527 If "No," attach a list. See instructions1Website- WN1W_MricP. inrnau•rwT-rwr.,.....,.. ,._.. m 1 Briefly describe the Organization's mission or most significant activities: THE EXEMPT PURPOSE OFISTOPRESERVE THE MUSEUM AND EXHIBIT UALITY MINIATURE HOUSES2Checkthisbox 0 if the organization discontinued its operations or disposed AND TO PROVIDE of more 0 3 Number of voting members of the governing body (Part VI, line 1a) than 25% of its hat assets. ca 4 Number of independent voting members of the ovemin bait- 9 9 Y (Part VIline 1 b) 3 4 10 0 5Totalernoedincalendarear2020 •,°-; PYy (Part V, line 2a) 6 oral numher of volunteers (estimate itnecessary) 5 3 a7 a Total unrelated business revenue from Part Viii, column (C), line 12 6 40 b Net unrelated business taxable income from Form 990-T Part I line 11 line117a 2 3 122 . p............ g.....m................................... gt1iCOPYsOPiFORYOURFILESContributionsandgrants (Part Vl l 1, line 1 h) 7b Prior Year 0. Current Year 83 546. CB9Programservicerevenue (Part Vill, line 2g) Lee f;: Ford- & Assoeiates...... 318 0 7 6. ry1 10Investmentincome (Part VIII, column (A), lines 3{ 4, an d)•' r 57 968. 73 506. 7 888. 11Otherrevenue (Partvlll, column (A), lines 5, 6d,.8c, 9c, 10c, and 1 te) _..... 8 39 539. 690 46 647 . 12 Totalrevenue -add lines B throw h 11 must equal Part VIII column A line 12 424 273. 211 587. 13 Grantsandsimilaramountspaid (Part IX, column (A), Tines 13) 0 14 Benefitspaidtoorformembers (Part IX, column (A), line 4) 0 . v 15 Salaries, other compensation, employee benefits (Part IX, column (A(A), lines5.10 10)........ 121349. 90 222. 16a Professionalfundraisingfees (Part IX, column (A), line 11a). ........................................ b Total fundraising expenses (Part IX, column (D), line 26) 0 w , 77Otherexpenses (Part IX, Column (A), lines 1la-11d,1lf-24s)....••.......•......., IS Total expenses. Add lines 13-17 (must equal Part IX, column (A), line 26) ...................•, 68,997.1 19 0 . 346 .1 74,490. 1 64 - 719 - 20 Total assets (Part X, line 16) 21 Total liabilities (Part X, line 26) Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true. correctandcmmlefpflarlanP,. ,.r.,..,....,.. ,_.__.__ .. ... - u..... .,,m. mmar is uaseu on an imormahon of Which pre aver has any knowledge. Sign Signature of officer Here SUZANNE MOFFETT PRESIDENT Date Type or print name and title Paid Print/ Type Preparer's name Pre s Sig tore EE R. FORD Date Chad PTIN Preparer Firm' sname FORD & COMPANY INC. i 09 02 21 senem land 01321652 Use Only Firm'saddress 11595 N MERIDIAN STSUITE 320 Firm'sEIN 35- 2108852 Mav the IRS CARMEL IN 46032 discuss this return with the Phone no. 317 816-1100 Dreoarer shown above? See instructions Yes 0 002001 12 2s20LHAFpNomew, see me separate instructions. Form 990 (2020) SEE SCHEDULE 0FORORGANIZATIONMISSIONSTATEMENTCONTINUATION DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF 6 (. 6J F MMH BOARD OF DIRECTORS iVe u in bcfj zlc, z 1 Suzanne L. Moffett, President/Co-Founder Peter and Marilyn Schaefer, Directors 8386 s , - 253-0843 (home) 317-702-0843 (cell) 317-251-3951 email: slm@mofsp.com email: maspls1934@gmail.com Virginia Berry, Director Tracy Wilson, Director 2963 581-9587 (home) 317-460-0205 (cell) 317-580-0270 email: virace234@aol.com email: tw1014@msn.com Kathy Birk, Director 2526 - 846-5228 (home) 317-690-1300 (cell) email: kathy.birk@gmail.com Dorinda Dick, Board Secretary 5252 777-3632 email: dorindadee@me.com Wendy Johnson, Director 1481 - 523-6833 email: wendyj1226@gmail.com Bonnie Renner, Director 317- 450-1976 10 bom96@indy- rco nnC-,-zN/0air,6;l'V601 Wayne Renner, Treasurer / 3776 15 317- 696-2790 email: renner69@west-point.org DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF I*114:II:{1 In May of 2021 the Museum hired Crossroadsscx out of Chicago to revamp all of our electronic media. They are still under contract with us, although nearly all of their work is done, and most of what happens now is advice and questions. So far, we have spent, I think, between $5000 and $5500 of the Carmel Arts grant (of 6500) on that part of the project. Otherwise, the rest of the grant has contributed to the salary of our newest employee who is in charge of the internal posting of media content. It's still a work in progress, but we are becoming proud of our new, more current, more friendly presence on line! Our aim was (and is) to represent The Museum and Cannel as an upcoming, modern, friendly -to -all place to be! DocuSign Envelope ID: 15E0B74B-0FAA-491E-A7BC-00BB8A086FBF