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Home My WebLink AboutBPW-08-21-89BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES AUGUST 21, 1989 5:15 P.M. CARMEL CITY MEETING HALL The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members present were Billy Walker and Steve Spaugh. City Attorney Steve Andrews was present along with Clerk-Treasurer Susan Jones. MINUTES: Billy Walker made a motion to approve the minutes of July 17 and August 3, 1989. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. CLAIMS: Steve Spaugh made a motion to approve the following claims: July 19, 1989 July 28, 1989 July 31, 1989 Aug 14, 1989 Aug 16, 1989 Pages 1-2 Pages 1-2 Pages 1-2 Pages 1-2 Pages 1-24 $2,243,590.48 $1,243,090.25 $ 502,546.43 $ 223,124.36 $3,062,970.67 The motion was seconded by Billy Walker. All members voted aye. Motion carried. CSX LICENSE AGREEMENT: Billy Walker made a motion to authorize the Mayor to sign an agreement with CSX for the City to use the railroad right-of-way for the storm sewer project. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. ENGINEERING FEES/SIDEWALK PROJECT 89: Billy Walker made a motion to approve the contract with Commonwealth Engineering for engineering fees for the 1989 Sidewalk Project contingent upon approval of the additional appropriation by the City Council. The fees will be paid from the Cum Cap Improvement Fund. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. BID OPENING/STORM SEWER RELIEF SYSTEM FOR OLD TOWN: City Attorney Steve Andrews, Nelson Steele of Butler, Fairman and Seufert and City Engineer Tom Welch opened the sealed bids for the Storm Sewer Relief System Project for Old Town. Clerk-Treasurer Susan Jones certified that all bids were received during the proper time limit. A list of bids received are attached. A motion was made by Billy Walker to take the bids under advisement and award the bid on September 5, 1989. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. CARMEL POLICE DEPARTMENT/CONSULTANTS CONTRACT WITH THOMAS ALLEBRANDI A motion was made by Steve Spaugh and seconded by Billy Walker to table a contract between Carmel Police Department and Thomas Allebrandi for consultant services for the communications center because there was no "ceiling" on the total amount to be spent for such a service. The Board felt a dollar limit should be stated in the contract. All members voted aye. Motion carried. PERSONNEL REQUESTS. Billy Walker made a motion to add John W. Green as a Probationary Reserve Officer for the Carmel Police Deparment, effective immediately. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Chief Barney stated that a reserve officer does not cost the City any money. Steve Spaugh made a motion to promote John R. Towele to the rank of 2nd Class Patrolman, effective September 13, 1989. This will increase Officer Towele's salary to $24,936.00. The motion was seconded by Billy Walker. All members voted aye. Motion carried. INTER-AGENCY AGREEMENT FOR THE CITY OF CARMEL/COMMUNICATIONS CENTER: Mayor Hancock made a motion to approve the agreement between the Carmel Fire Department and the Carmel Police Department for the Communications Center with the amendment to the agreement in item #5 stating that the City of Carmel Board of Public Works and Safety will distribute monies appropriated by the Carmel City Council for the operation of said communications center. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. POLICY APPROVAL/CARMEL POLICE DEPARTMENT: Steve Spaugh made a motion to approval the "Mentally Ill Persons Policy" as submitted by the Carmel Police Department. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. (See Attached.) NEW HIRES/CARMEL POLICE DEPARTMENT: Billy Walker made a motion to approve the immediate hiring of Cynthia Matchett and Kristi Brunes as Probationary Civilians, barring any complications with Kim Christy's appointment. Starting salary will be $16,619.00. The motion was seconded by Steve Spaugh. Motion carried. All members voted aye. CONTRACT/AMERICAN MARKETMETRICS. INC./DCD/COMPREHENSIVE UPDATE: Steve Spaugh made a motion to approve the contract between the City of Carmel and the American Marketmetrics, Inc. for a public opinion survey for the Comprehensive Plan Update. The cost of said contract will be $7,350.00. The motion was seconded by Billy Walker. All members voted aye. Motion carried. RES0LUTION 8-21-89-1/UTILITIES; Steve Spaugh made motion to approve a request for additional appropriations from the Utilities in the Water Utility Accounts #307 and Sewer Utility Accounts #795. The motion was seconded by Billy Walker. All members voted aye. motion carried. BLOCK PARTIES/PARADES: Steve Spaugh made a motion to approve a block picnic on August 26, 1989 for the Brookshire North Homeowners Association contingent upon the Clerk-Treasurer receiving a Certificate of Insurance. The motion was seconded by Billy Walker. All members voted aye. Motion carried. Steve Spaugh made a motion to approve a neighborhood picnic on August 26, 1989 for the homeowners of Smokey Knoll contingent upon The Clerk-Treasurer receiving a Certificate of Insurance. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. Clerk-Treasurer Susan Jones asked that the Board require the insurance certificates be submitted at the same time as the request as it was too hard to track these block parties. The Mayor stated she would have Terri Hiatt follow-up on the insurance. Steve Spaugh made a motion to approve a request by the Woodland Springs Homeowners Association for a bicycle parade to be held on September 3, 1989. A Certificate of Insurance was provided to the Clerk-Treasurer. The motion was seconded by Billy Walker. All members voted aye. Motion carried. HOMEPLACE LIONS CLUB/REQUEST FOR BIKE, WALK-a-THON: Jon Weaver of the Homeplace Lions Club discussed the possibility of holding a bike and walk-a-thon on April 21st in Carmel. Mr. Weaver su~mitted a preliminary route for the Board's consideration. Member Steve Spaugh stated he could not approve the request as long as Carmel Drive was involved. Mr. Weaver stated he will go back to his members and re-draw the route and ask for approval at a later date. Mr. Weaver asked to be taken off the agenda. CARMEL LUTHERAN CHURCH/WATER & SEWER AVAILABILITY/CURB CUTS: Billy Walker made a motion to approve the request for additional water and sewer availability for the Carmel Lutheran Church in the amount of 1.59 E.D.U.'s not to exceed an average daily flow of 477 gallons. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. A discussion on curb cuts was held with the Board of Public Works and the petitioners. After much discussion it was decided by the petitioners to re-submit their request for curb cuts at a later date. The petitoner asked to be removed from the agenda. ADDITIONAL SEWER AND WATER AVAILABILITY/STOUT SHOES ADDITION- 13155 NORTH MERIDIAN: Billy Walker made a motion to approve additional water and sewer availability to Stout Shoes located at 13155 North Meridian in the amount of .47 E.D.U.'s not to exceed an average daily flow of 141 gallons. The motion was second~d by Steve Spaugh. All members voted aye. Motion carried. SEWER AND WATER AVAILABILITY/AUXILIARY BUILDING-CARMEL JR. HIGH: Billy Walker made a motion to approve water and sewer availability in the amount of 1.2 E.D.U's not to excced an average daily flow of 360 gallons for an auxiliary building at the Carmel Junior High. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. RELEASE OF PERFORMANCE BOND/WOODFIELD SECTION 5/STORM SEWERS: Mayor Hancock made a motion to approve the release of Storm sewer bond #SB 034506 in the amount of $23,235.00 for Woodfield, Section V, Langston Contruction Company. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. APPROVED: ATTEST: