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HomeMy WebLinkAboutBPW-06-05-89CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES JUNE 5, 1989 5:15 P.M. CARMEL CITY MEETING HALL The meeting of the Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Member Stephen Spaugh was present. City Attorney Steve Andrews and Clerk- Treasurer Susan W. Jones were also in attendance. Member William McFadden resigned from the Board of Public Works and Safety effective June 1, 1989. MINUTES: Mayor Hancock made a motion to approve the minutes of May 15, 1989. The motion was seconded Steve Spaugh. All members voted aye. Motion carried. CLAIMS: Steve Spaugh made a motion to approve claims dated 5/22/89, pages 1 through 2 in the amount of $308,657.63. The motion was seconded by Dorothy Hancock. All members voted aye. Motion carried. AWARD BID FOR PAVING: David Klingensmith, Street Commissioner recommended that the BPW approve the Astro Paving bid. Mayor Hancock made a motion to award the paving bid to Astro Paving and to authorize David Klingensmith to send a letter to Astro awarding the bid. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. IP & L CONTRACT: Mayor Hancock made a motion to table this item until June 19, 1989. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. CARMELAIRE CONDOMINIUMS - REQUEST TO ACCEPT SEWER AND WATER MAINS: A motion was made by Steve Spaugh to deny the request made by Carmelaire Condominiums requesting the City to accept their sewer and water mains. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. The reasons for denial were as follows: 1.) Areas where the water mains are 3' to 5' from edge of building. Main breaks could cause major problem with the foundations. ,, 2.) Meter pit located on top of the water mains. Main breaks in these areas would require removal and resetting the pit. 3.) Poured concrete patios located over the water mains. 4.) Accessibility for backhoe are very poor in areas. There are other utilities such as, power control boxes, telephone boxes, blocking the route where the backhoe would need to get through. 5.) Utilities are directly over water mains such as power lines and telephones. RECEIVE BIDS - THERMO PLASTIC: David Klingensmith opened the bids for the Termo Plastic. There were as follows: T & R Pavement, Indianapolis $26,787.85 Airmarking, Rochester $24,616.96 Mayor Hancock made a motion to allow the Street Commissioner to take the bids under advisement and have a recommendation at the next BPW meeting. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. VACATION DAYS - UTILITIES: Mayor Hancock stated this item would not be on the agenda until the next meeting. The City Council would have to meet and pass an ordinance establishing policy before the BPW could act on this. It was for sick days and not vacation days anyway. VALLEYBROOK, SECTION TWO: Steve Spaugh made a motion to approve the secondary plat for Valleybrook Section 2. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. All members signed the plats. DEDICATION OF RIGHT-OF-WAY/FRONTAGE ROAD SOUTH OF 126TH, WEST OF US 31: Steve Spaugh made a motion to accept the dedication of right-of-way for the frontage road south of 126th Street, west of US 31 contingent upon the dedication being put in recordable form and receipt of a letter of commitment on the part of Eaton and Lauth to participate in road improvements south of the existing road. This letter is to be received prior to recording the dedication and should be made part of the recording. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. GEORGE S. OLIVE AND COMPANY/REVENUE ENHANCEMENT STUDY: Mayor Hancock made a motion to approve a contract in the amount of $2,000 to be paid from the budget of BPW for a revenue study for the City. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. REIMBURSEMENT AGREEMENTS/SIGNATURES FOR LAKE FOREST SECTION I & II, OFF-SITE WATER AND OFF SITE SANITARY/KINGSWOOD SECTION 4, OFF-SITE WATER AND OFF-SITE SANITARY: The above captioned reimbursement agreements were signed by the BPW. Reimbursement for Lake Forest, Section I and II would be in the amount of $99,949.50 for sanitary sewer and $50,857.29 for water. Reimbursement for Kingswood IV would be in the amount of $4,338.00 for sanitary sewer and $2,984.00 for water. ACCEPTANCE OF EASEMENTS/GRANT OF RIGHT-OF-WAY/LAKE FOREST: Steve Spaugh made a motion to accept two off-site sanitary sewer easements for Lake Forest and to grant the right-of-way as submitted to the City Engineer's office. The motion was seconded by Mayor Hancock. All members voted aye. Motion carried. DEFERRED COMP PLAN: A motion was made by Steve Spaugh and seconded by Mayor Hancock to deny the request of city employees Jordon Kleinsmith and Jeff Wilbur for reimbursement of their Deferred Compensation contributions. Cheryl Lind from Lincoln National outlined the definition of "provable hardship". It was the determination of the BPW that neither employee had proved their financial hardship. The Clerk- Treasurer stated she had been in touch with the Department Head and requested that the employees complete their financial statement and that they were welcome to come before the Board and discuss this matter. Neither employee was in attendance. Neither employee attempted to complete or re file their financial statements. There being no further business before the Board of Public Works the meeting was adjourned. ATTEST APPROVED: