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HomeMy WebLinkAboutBPW-06-19-89BOARD OF PUBLIC WORKS AND SAFETY CITY OF CARMEL JUNE 19, 1989 5:15 P.M. CARMEL CITY MEETING HALL The Board of Public Works and Safety was called to order by Steve Spaugh. New member *Billy Walker was in attendance. Also in attendance was City Attorney, Steve Andrews and Clerk-Treasurer Susan W. Jones. *Steve Spaugh swore in new member Billy Walker before the meeting started. MI NUTES: Steve Spaugh stated the approval of the minutes would have to be tabled until the next meeting. Billy Walker was not a member for that meeting and the absence of the Mayor tonight would make it impossible to get them approved. CLAIMS: Steve Spaugh made a motion to approve claims dated 5/31/89, page 1, in the amount of S7,233.61. Claims dated 5/31/89, page 1, in the amount of $45.47 and claims dated 6/14/89, pages 1 25 in the amount of $2,917,585 . 89 and claims dated 5/30/89, page 1 in the amount of $6,226,461.62. Billy Walker seconded the motion. All members voted aye. Motion carried. Billy Walker asked the Clerk-Treasurer to supply the Board with a copy of the claims prior to the meeting. IPL CONTRACT: Tabled. REQUEST TO ACCEPT STREETS IN THE TERRACE AT NOHAWK CROSSING: Billy Walker made a motion to table acceptance of streets in The Terrace at Mohawk Crossing until the problem with set back and street width can be determined. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Carmel City Ordinance states that all public streets must be 26' in width. The private streets in Mohawk Crossing are only 20'. These streets were built in 1984 and the Maintenance Bonds have expired. Core samples will also have to be taken before the Board would consider accepting the streets. The ordinance makes no provision for accepting 20' private streets into the City at this time. BIDS/WASTEWORKS IMPROVEMENT, WELL NO.7, B00STER PUMP STATION : Don Silvey of Commonwealth Engineering asked the Board to reject all bids submitted in May by Bowen Engineering, Maddox Industrial and Kenneth Smock on the Wasteworks Improvement Project, Well No. 7, Booster Pump Station. Mr. Silvey stated there was a huge misunderstanding with the electrical subcontractors on the electrical needs for the improvement. Billy Walker made the motion to reject all bids as recommended by Don Silvey. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. AWARD OF BID-THERMO PLASTIC: Steve Spaugh made a motion to award the bid for thermo plastic from Airmarking Company, 1100 Park Street, Rochester, Indiana. The motion was seconded by Billy Walker. All members voted aye. Motion carried. PERSONNEL/POLICE DEPARTMENT: Assistant Chief Allen and Officer Jellison explained a K-g School that Carmel Police Department will be hosting June 23 and June 24. Billy Walker made a motion to allow CPD to host the school. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Billy Walker asked that the officers make sure there was press coverage of the event. Steve Spaugh made a motion to authorize the Mayor to sign an agreement with Officer Scott Pilkington that Officer Pilkington, due to a color vision defect, agrees to wear medically prescribed corrective color vision lens while on duty for the Carmel Police Department. The motion was seconded by Billy Walker. All members voted aye. Motion carried. The agreement was given to Terri Hiatt, the Mayor's Assistant. A copy of the signed agreement is to be returned to the Clerk Treasurer's office. REQUEST TO CLOSE STREET-lST AVENUE NW: A motion was made by Steve Spaugh and seconded by Billy Walker to allow the VFW to close 1st Avenue NW on the 4th of July. Terri Hiatt stated this was done every year and there has never been any problems. Assistant Chief Allen agreed with Ms. Hiatt. All members voted aye. Motion carried. Billy Walker directed City Attorney Andrews to look into the need for insurance coverage when a group closed a street like that for a special event. MORROW/FOLLETT DRAINAGE DITCHES: Billy Walker made a motion to table this item until a legal description was submitted to the City Attorney. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. SICR LEAVE CONTRIBUTIONS: A letter was submitted to the Board of Public Works by the Clerk-Treasurer outlining problems with the contribution plan proposed by city employees. The employees wanted to donate sick time, one day at a time and if there was any unused sick leave, they wanted it returned. City Attorney Andrews stated this was in direct conflict of the Ordinance. Once sick leave was donated, it was considered used and could not be returned. Billy Walker made a motion to table this item until such time as a need was determined by the sick employee as to how much time he would need. This would help out those employees who wished to donate so they wouldn't be giving up time they might need later for themselves. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. The employee, Ralph Hodgin has 23 sick and vacation days now and he may not even need extra leave according to his latest Doctor report; Steve Spaugh applauded the efforts of Mr. Hodgin's fellow employees but just didn't want them to have to go through a problem if they didn't need to. City Attorney Andrews stated that even though the ordinance expires on July 15th that as long as this matter was still before the BPW as a tabled item, the intent was still in tact and nothing would be lost. CONSENT FOR CITY TO ENCROACH ON PSI EASEMENT-CIVIC SQUARE: City Attorney Andrews asked that this item be tabled as he had problems with the language. Billy Walker made a motion to table this item and asked that if any agreement between PSI and City Attorney Andrews could not be reached that a representative of PSI be present at the BPW meeting to explain why. PERMISSION FOR CONSTRUCTION CROSSING/126TH STREET: Billy Walker made a motion to deny permission for a construction crossing on 126th Street requested by Tom Dapp of Gradex, Inc. and to table such item until Gradex could show a traffic count and present a copy of an agreement between George Sweet and Gradex for repair of the street in case any damage is done. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. STREET CUT PROPOSED INDOOR SPORTS FACILITY-CARMEL SCIENCE AND TECHNOLOGY: Steve Spaugh made a motion to approve the curb cut on Clark Street for the Indoor Sports Facility at the Carmel Science and Technology Center as submitted to the City Engineer. The motion was seconded by Billy Walker. All members voted aye. Motion carried. ADDITIONAL WATER AND SEWER AVAILABILITY TARGET T140 STORE- 116TH STREET: Billy Walker made a motion to approve 2160 EAST additional water and sewer availability for the Target T140 Store-2160 East 116th Street in the amount of 1.51 EDU's as specified in Sewer Ordinance S-41 and Water Ordinance A-54. Not to exceed an average daily flow of 453 gallons. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. There being no further business before the BPW the meeting was adjourned. ATTEST: APPROVED: