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Home My WebLink AboutBPW-05-01-89CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES 5:15 P.M. MAY 1, 1989 CARMEL C ITY MEETING HALL The meeting of the Board of Public Works and Safety was called to order by Mayor Dorothy J. Hancock. Members in attendance were Steve Spaugh and Bill McFadden. City Attorney Steve Andrews and Clerk-Treasurer Jones were also in attendance. MINUTES: Steve Spaugh made a motion to approve the minutes of April 17, 1989 with the amendment of the bid from Shelly and Sands for rubberized crack seal to be 34 cents per lineal foot rather than 24 cents per lineal foot. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. CLAIMS: Bill McFadden made a motion to approve claims dated April 25, 1989, pages l-2 in the amount of $2,404,459.25. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Don Silvey from BID OPENING/WELL BOOSTER PUMP PROJECT: Commonwealth Engineering opened the bids for the Well Booster Pump Project. They were as follows: Bowen Engineering Maddox Industrial Kenneth Smock $83,224.00 $61,150.00 $48,600.00 A motion was made by Mayor Hancock and seconded by Bill McFadden to take the bids under advisement. All members voted aye. Motion carried. McFadden made a REQUEST TO HIRE PROBATIONARY OFFICIAL Bill motion to approve the probationary employment of William Stites, John Green, Scott Pilkington and Paul Akers with the Carmel Police Department. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. This hiring is also contingent upon their successful completion of a Public Employee Retirement Fund Physical Exam and any special waivers that may be required by the Public Employee Retirement Fund or the Carmel Police Department. Tentative employment effective date will be May 15, 1989. REQUEST TO ACCEPT STREETS IN THE TERRACE AT MOHAWK CROSSING: Bill McFadden made a motion to table any action on this request until the June 5th meeting pending research and investigation by the Department of Community Development. The motion was seconded by Steve Spaugh and all members voted aye. It was the opinion of the BPW that the streets must meet all the requirements set out by the City and at this particular times, there was no way of knowing that. The streets had no right-of-way and borings had not been done. The Board felt that by approving these 26 foot wide streets without meeting the specification of the City that it would send the wrong message to the developers that they could build what ever they wanted and then give them to the City to maintain. The Mayor also wanted the City Attorney to look into this matter. BLOCK PARTY MOHAWK CROSSING: A motion was made by Steve Spaugh to approve the request of the Mohawk Crossing Woman's Association to hold a block party/pig roast on Saturday, May 13th from approximately 7:00 until midnight. The event will be held on Tarkington Common. No permanent barriers will be erected. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. CITY GOVERNMENT/CENTREX TELEPHONE SYSTEM: A motion was made by Bill McFadden to authorize the Mayor to sign a contract for the Centrex Telephone System and to begin installation of the system as soon as funding could be determined. The system would cost approximately $23,000 for cable and telephone sets (140 lines) and the monthly cost would be approximately S3,280.99. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. DAN YOUNG HONDA/RELOCATION OF SANITARY SEWER- A motion was made by Bill McFadden and seconded by Steve Spaugh to authorize Mayor Hancock to sign the partial release of easement (that is being vacated on behalf of the City) for the sewer relocation at Dan Young Honda. All members voted aye. Mayor Hancock made a motion to accept the easement and sewer. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. BASTIAN MATERIALS AND HANDLING/SEWER AVAILABILITY AND COMMERCIAL CURB CUT: Bill McFadden made a motion to grant sewer availability in the amount of 5.33 EDU's for the Bastian Materials and Handling Office and Warehouse to be located in Bauer Park and to approve the commerical curb cut to be located on Association Court. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. PERFORMANCE BOND RELEASES: Mayor Hancock made a motion to approve the following performance bond releases. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. Wedgewood Sec. 2 - Street Signs, Perimeter Sidewalks, Curbs and Gutters, Water Mains, Sanitary Sewer, Storm Sewers, Bond #'s 1480, 1476, 1482 and 1481. Paul E. Estridge Corporation - Wedgewood, Section 2 - Street Signs and Perimeter Sidewalks, Bond #1472, 1477 Langston Construction Co.- Woodfield, Section V - Water Mains and Sanitary Sewer, Bond #SB034507 and SB034485 Langston Construction Co. - Woodfield, Section VI - Sanitary Sewer, SB 034554 INDIANAPOLIS POWER AND LIGHT COMPANY CONTRACTS: Tabled. LAND ACQUISITION FUND: A motion was made by Steve Spaugh and seconded by Mayor Hancock to establish a Land Acquisition Fund for the City of Carmel. The Civic Square Building Corporation paid the City $150,000 for the land where the new civic square is being built and that money would then be used for condemnation of more land for civic square. The Board of Public Works gave authorization to the Clerk-Treasurer to maintain the fund in accordance with state law. All members voted aye. Motion carried. The Mayor presented the Clerk- Treasurer with Merchants National Bank and Trust Company check #457634 in the amount of $150,000 to be deposited in that fund. CONTRACT FOR PLANNING SERVICES/HNTB/CITY OF CARMEL: A motion was made by Steve Spaugh to enter into a contract in the amount of $60,000 with HNTB for revision of the Comprehensive Plan. The motion was seconded ~y Bill McFadden. All members voted aye. Motion carried. There being no further business before the Board of Public Works, the meeting was adjourned. APPROVED: ATTEST: