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Home My WebLink AboutBPW-04-17-89CARMEL BOARD OF PUBLIC WORRS AND 8AFETY MEETING MINUTE8 APRIL 17. 1989 CARMEL CITY MEETING HALL 5:15 P.M. The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Dorothy ~. Hancock. Members present were Stephen Spaugh and Bill McFadden. City Attorney Steve Andrews and Clerk-Treasurer Susan W. Jones were also in attendance. MINUTES: A motion was made by Bill McFadden and seconded by Steve Spaugh to approved the minutes of March 20, 1989 as written. All members voted aye. Motion carried. City Engineer Tom Welch asked that the first sentence under "Reimbursement Agreement/Oversizing/Sewer and Water/Kingswood IV" be changed to read..."conceptually approve the plans and the reimbursement for water mains...". Clerk-Treasurer Susan Jones stated she would change that in her minutes. CLAIMS: Bill McFadden made a motion to approve the following claims: March 28, 1989 Page l $736.50 April 13, 1989 Pages 1-2 $231,841.21 March 27, 1989 Pages 1-3 $2,795,834.44 April 11, 1989 Pages 1-19 $2,001,728.82 The motion was seconded by Steve Spaugh. All members vot Motion carried. QUOTES-RUBBERIZED CRACK SEAL: Bids were opened by Street Commissioner David Klingensmith. There were as follows: Reece Coating, Inc. of Indianapolis 50 Cents per lineal foot. Shelly and Sands of Noblesville Lump sum Bid of $20,400. David Klingensmith asked the Board if he could return at the end of the meeting as he needed time to break the bids down and compare the prices. The Board agreed. REQUE8T TO DISPOSE OF UNUSED GRAIN CLEANERS IN OLD ELEVATOR: A motion was made by Bill McFadden and seconded by Steve Spaugh authorizing David Klingensmith to dispose of of two grain cleaners, one seed treater and three bucket elevators at the elevator owned by the City. The motion instructed David to get a letter from the company hired to remove the items stating that the City would not participate in the disposal of the items and that the company would remove all items in a safe and reasonable manner. The cost of removing the large items from the elevator far out weighed their value. The items would serve no useful purpose to the City. All members voted aye. Motion carried. UNCOLLECTABLE BILLS/WATER-SEWER/RESOLUTION 4-17-89-1: A motion was made by Bill McFadden and seconded by Mayor Hancock to adopt Resolution 4-17-89-1 requesting the Board right off debts in the amount of $304.92 in water and $670.15 in Sewer. All members voted aye. Motion carried. FUN RUN/MAY 9, 1989- A motion was made by Bill NcFadden and seconded by Steve Spaugh to approve a fun run on May 9, 1989. The run begins and ends at the Carmel Racquet Club. Original insurance papers are to be filed with the Clerk-Treasurer before the run. All members voted aye. Motion carried. CONTRACT/HNTB/COMPREHENSIVE PLAN: Tabled. SECONDARY PLAT APPROVAL/WOODFIELD SECTIONS 5 & 6: Mayor Hancock made a motion to approve and sign the secondary plats for Woodfield Sections 5 and 6. The motion was seconded by Bill McFadden. Mayor Hancock and Bill McFadden voted aye. Steve Spaugh abstained from voting. Motion carried. SECONDARY PLAT APPROVAL FOR KINGSWOOD SECTION 4: Mayor Hancock made a motion to approve and sign the secondary plat for Kingswood Section 4. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. WILLIAMSON RUN CLUBHOUSE/SEWER AVAILABILITY/CURB CUTS: Bill McFadden made a motion to approve the sewer availability for Williamson Run Section 4 in the amount of 15 EDU's as per Sewer Ordinance S-41 Chapter 7. The motion was seconded by Steve Spaugh and all members voted aye. Motion carried. A motion was made by Mayor Hancock and seconded by Steve Spaugh to approve the curb cuts for the Williamson Run Clubhouse as submitted to the City Engineers office. All members voted aye. Motion carried. ENCROACHMENT OF RIGHT-OF-WAY/BASKETBALL GOAL INSTALLATION: City Attorney Steve Andrews stated to Mr. Casey that despite his efforts to follow proper channels that the actual basketball goal was not in the right-of-way and that the Board of Public Works could not endorse children to play in the streets. He apologized for taking his time but the Board could not take any action on this matter. Mr. Casey withdrew his request. UTILITY EASEMENT/INDIANA BELL/CARMEL FIRE STATION #4: A utility easement was signed by the Board of Public Works for Indiana Bell at the Carmel Fire Station #4. A letter signed by Richard Pine and dated April 17, 1989 stating that Bell would replace all disturbed surfaces to the City's satisfaction was attached to the easement. The easement specifically requested an easement of 30 feet in width lying north of, parallel with and abutting the north right of way line of 131st Street. The easement will begin on the west property line of Station #4 and extend eastwardly to it's east property line, a distance of 180 feet more or less- MERIDIAN CORNER8 PHASE II: A motion was made by Mayor Hancock to conceptually approve the construction plans for Meridian Corners Phase II and to not approve the curb cuts at this time. The motion was seconded by Bill McFadden. All members voted aye. Motion carried. INDIANAPOLIS POWER AND LIGHT CONTRACT: Tabled. ADDITIONAL WATER AND SEWER AVAILABILITY/DT & J MANAGEMENT/597-599 INDUSTRIAL DRIVE: A motion was made by Bill Mc~Fadden and seconded by Steve Spaugh to approve additional water and sewer availability for DT & J Management, 597-599 Industrial Drive in the amount of 2.0 EDU's. All members voted aye. Motion carried. WATER AND SEWER AVAILABILITY/DUPLEX/lST STREET SW: A motion was made to approve sewer and water availability in the amount of 1.62 EDU's for a duplex located at 1st Street SW contingent upon the approval of the rezone. All members voted aye. Motion carried. RELEASE OF PERFORMANCE BONDS: A motion was made to approve the following releases of performance bonds by Bill NcFadden. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. Foster Estates, Section I, Offsite Water Mains Williamson Run, Section I, Curbs and Gutters Williamson Run, Section I, Street Signs $23,100.00 S57,200.00 $ 2,500.00 ACCEPTANCE OF BIDS/CRACK SEAL QUOTES: David Klingensmith recommended to the Board that they award the bid for crack seal to Shelly and Sands in the amount of 24 cents per lineal foot. A motion was made by Bill McFadden and seconded by Steve Spaugh. All members vote aye. Motion carried. SID CONTRACT/CARMEL POLICE DEPARTMENT: A motion was made by Bill McFadden authorizing Chief Barney to sign for the FCC License and Mayor Hancock to sign a contract for the SID radios for the the Carmel Police Department. All members voted aye. Motion carried. SECONDARY PLAT APPROVAL/LAKE FOREST SECTION I AND II Mayor Hancock made a motion to approve and to sign the secondary plats for Lake Forest Sections I and II. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. ROAD PLAN/ll6TH STREET at LAKE FOREST: Plans for road improvements were filed by Mark Boyce/C.P. Morgan to the Board of Public Works and to the Engineers office. These plans were approved by the Plan Commission. WASTEWATER TREATMENT PLANTS PLANS- A motion was made by Mayor Hancock and seconded by Bill McFadden to approve the construction plans for the expansion of the City's Wastewater Treatment Plant. The expansion would increase the plant from 8.88 to 12 million gallons per day and includes plans for reducing ammonia and to dechlorinate the discharge into White River. Approximate cost is $5 million dollars. Clay Township Regional Waste District, Hamilton Western Utilities and Westfield will all be participating in the expansion. All members voted aye. Motion carried. WATER MAIN PLANS: Bill McFadden made a motion to approve the construction plans for new water mains. The motion was seconded by Steve Spaugh. All members voted aye. Motion carried. The proposed pro~ect includes 3,300 feet of 8 inch, 3,200 feet of 10 inch and 22,300 feet of 12 inch water mains to improve distribution of water throughout the north and east portions of the ~ity. Included will be connection to the new 750,000 gallon elevated water tank being constructed on 146th Street, east of Keystone. The estimated cost of construction is $650,000. There being no further business before the Board of Public Works, the meeting was adjourned. APPROVED: ATTEST-